HomeMy WebLinkAboutAGENDA REPORT 2018 0815 CCSA REG ITEM 10ICITY OF MOORPARK,
CALIFORNIA
City Council Meeting
of 8.15.2018
ACTION Adopted Resolution
No. 2018-3734
BY M. Benson
I. Consider Resolution to Adopt a Project List to be Funded by Senate Bill 1 (SB 1)
State Transit Assistance and State of Good Repair Programs and Authorizing the
City Manager to Execute Application Documents. Staff Recommendation: Adopt
Resolution No. 2018-____, and authorize the City Manager to submit the Project
List to the California Department of Transportation prior to September 1, 2018.
Item: 10.I.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Shaun Kroes, Program Manager
DATE: 08/15/2018 Regular Meeting
SUBJECT: Consider Resolution Authorizing the Execution of the Certifications
and Assurances for the California State of Good Repair Program and
Adopting a Project List to be Funded by Senate Bill 1 (SB 1) State
Transit Assistance and Authorizing the City Manager to Execute
Application Documents
BACKGROUND AND DISCUSSION
Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017, includes some
funding for transit services, for which the City of Moorpark (Moorpark) will be eligible.
There are two formula funding sources: State Transit Assistance (STA) which has
previously existed but has now been augmented with additional funds and State of
Good Repair (SGR), also an STA funding source. Although Moorpark is eligible for both
sources of revenue, it must specifically submit a Project List (Attachment 1) to the
California Department of Transportation (Caltrans) to be eligible to receive SGR
funding. The submittal deadline is September 1, 2018. Moorpark can also submit a
Project List for STA funding to Caltrans, though that is not specifically required. It is
staff’s understanding that Moorpark will receive funding through the Ventura County
Transportation Commission (VCTC) and will also need to submit a claim to VCTC to
receive both SGR and STA funding.
The STA funding can be used for transit agency capital projects and operations.
Operational expenditures would be subject to farebox requirements. The SGR funding
(also from STA) is specifically for eligible transit maintenance, rehabilitation and capital
projects. Staff is proposing that at this time STA and SGR funding should be used to
fund work at the Metrolink Station, including the North and South Parking Lots. Use of
the funds for these purposes provides necessary maintenance/rehabilitation funding
and avoids farebox ratio requirements that would be applicable to transit operation
services.
Item: 10.I.
162
Honorable City Council
08/15/2018 Regular Meeting
Page 2
Moorpark’s current estimated allocation for Fiscal Year (FY) 2018/19 is $3,625 for SGR
funding and $22,903 for STA funding. Moorpark’s allocation is based on reported
“transit revenue (non-Federal and State)” reported on the prior (from two fiscal years
ago) State Controller Report (SCR).
Moorpark must also submit a Resolution to Caltrans certifying authorization for the
execution of certifications and assurances for SGR funding and authorizing the Project
List (Attachment 2). Caltrans staff has confirmed that Moorpark can submit a draft
Resolution by September 1 to remain eligible for SGR funding. An executed Resolution
can be submitted prior to October 15 if additional time is needed to complete a
signed/executed Resolution.
FISCAL IMPACT
There is no fiscal impact with the submission of the Project List to Caltrans. Once
approval is received, staff will return to City Council with a FY 2018/19 budget
adjustment to appropriate SB 1 funds to the respective capital improvement projects
and to reflect the additional revenues from SGR funding of $3,625 and STA funding of
$22,903.
STAFF RECOMMENDATION
Adopt Resolution No. 2018-____, and authorize the City Manager to submit the Project
List to the California Department of Transportation prior to September 1, 2018.
Attachments:
1. State of Good Repair and State Transit Assistance Project Lists
2. Resolution No. 2018-____.
3. State Transit Assistance State of Good Repair Program Recipient Certifications and
Assurances.
4. Authorized Agent Form
163
Department of Rail and Mass Transportation
Senate Bill 1 State of Good Repair Program
Funding Fiscal Year: 2018‐19
*Estimated SGR 99313 Allocation
‐$
*Estimated SGR 99314 Allocation
3,625$
**Enter your total STA allocation in the blue box:22,903$
The amount to be reported on will be listed in the grey box:10,306$
Agency Address:City:
Contact Name:Contact Title:
Contact Email:
*You can find your SGR allocation estimates on the letter from the California State Controller
dated January 31, 2018:
https://www.sco.ca.gov/Files‐ARD‐Payments/Transit/statetransitassistanceestimate_sgr_1819_January18.pdf
**You can find your STA allocation estimates on the letter from the California State Controller
dated January 31, 2018:
https://www.sco.ca.gov/Files‐ARD‐Payments/Transit/statetransitassistanceestimate_1819_January18.pdf
Agency Information
(Choose First) Regional Entity :
Shaun Kroes
805‐517‐6257
799 Moorpark Avenue Moorpark
Ventura County Transportation Commission
City of Moorpark
Program Manager
skroes@moorparkca.gov
Operator (Not required if you are the Regional Entity ):
Contact Phone Number:
Attachment 1
164
Project Start DateMM/DD/YYYYProject Completion DateMM/DD/YYYY1City of Moorpark Moorpark Metrolink Station ImprovementsVarious improvements at the Metrolink Station located in Moorpark. Can include improvements along the Station or the North and/or South Parking Lots.Passenger FacilitiesMaintenanceMarginal20 07/01/2018 06/30/2019 MoorparkVentura2345678910111213141516171819202122232425262728293031323334353637383940Project DatesProject LocationCityCurrent Condition of AssetDropdown SelectionUseful LifeIf applicable In YearsState of Good Repair Project InformationProject Location County#Project TitleProject Titles must match if appearing on more than one list.Max 75 CharactersProject DescriptionMax 300 CharactersAsset TypeDropdown SelectionProject CategoryDropdown SelectionSub‐RecipientIf applicable165
12345678910111213141516171819202122232425262728293031323334353637383940#Previous BalanceSGR 99313Previous BalanceSGR 993142018‐19 SGR Costs993132018‐19 SGR Costs99314Total SGR Costs99313Total SGR Costs99314TotalOther SB1 CostsPlease Identify Program in NotesTotalSTA Costs ‐ Not Including SGRTotal All Other FundsCongressional Senate Assembly‐$ ‐$ ‐$ 3,625$ ‐$ ‐$ 10,306$ 12,000$ 666,864$ 678,864$ 26th (Brownley) 27 (Stern) 44 (Irwin)"All Other Funds" calculation is based on FY 2018/19 Budget for CIP Infrastructure of North and South Parking Lots and Metrolink Property Maintenance Budget. Moorpark's SGR allocation is $3,625 for FY 2018/19 and the STA allocation is $22,903. Staff's understanding is that if all SGR and STA funding is allocated to a project in the SGR Project List, then the STA Only List should not be completed per Guidelines: "STA Only List. This worksheet includes at [STA] funding specific to Senate Bill 1. If a project has both SGR and STA funds, DO NOT place on the STA Only List. The project will be captured on the SGR Project List.‐$‐$‐$‐$‐$‐$‐$‐$‐$‐$‐$‐$‐$‐$‐$‐$‐$‐$‐$‐$‐$‐$‐$‐$‐$‐$‐$‐$‐$‐$‐$‐$‐$‐$‐$‐$‐$‐$‐$Project FundingNotes, Comments, Additional InformationLegislative DistrictsTotal Project CostsAuto PopulatedSGR CostsEstimate of Unexpended 17/18 FundsNon‐SGR Costs166
Attachment 2
RESOLUTION NO. 2018-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AUTHORIZING THE EXECUTION OF THE
CERTIFICATIONS AND ASSURANCES FOR THE CALIFORNIA STATE
OF GOOD REPAIR PROGRAM AND ADOPTING A PROJECT LIST TO
BE FUNDED WITH STATE OF GOOD REPAIR AND STATE TRANSIT
ASSISTANCE FISCAL YEAR 2018/19 FUNDS
WHEREAS, the City of Moorpark is an eligible project sponsor and may receive
State Transit Assistance funding from the State of Good Repair Account (SGR) now or
sometime in the future for transit projects; and
WHEREAS, the statutes related to state-funded transit projects require a local or
regional implementing agency to abide by various regulations; and
WHEREAS, Senate Bill 1 (2017) named the Department of Transportation
(Department) as the administrative agency for the SGR; and
WHEREAS, the Department has developed guidelines for the purpose of
administering and distributing SGR funds to eligible project sponsors (local agencies);
and
WHEREAS, the City of Moorpark wishes to delegate authorization to execute
these documents and any amendments thereto to the City Manager; and
WHEREAS, it is the desire of the City of Moorpark to designate $3,625 of FY
2018/19 SGR funds and $22,903 of FY 2018/19 State Transit Assistance (STA) funds
available to Moorpark Metrolink Station Improvements projects.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the fund recipient agrees to comply with all conditions and
requirements set forth in the Certification and Assurances document and applicable
statutes, regulations and guidelines for all SGR funded transit projects.
SECTION 2. That the City Manager be authorized to execute all required
documents of the SGR program and any Amendments thereto with the California
Department of Transportation.
SECTION 3. That the following project is planned to be funded with FY 2018/19
SGR and STA revenues:
Description & Location: Moorpark Metrolink Station Improvements. Various
improvements at the Metrolink Station located in Moorpark, including
improvements along the Station and/or the North and/or South Parking Lots,
consistent with SGR Guidelines.
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Resolution No. 2018-____
Page 2
Estimated useful life: 20 years
Anticipated year of construction: 2018
SECTION 4. That the City Clerk is directed to transmit a copy of this resolution to
the California Department of Transportation.
SECTION 5. That the City Clerk shall certify to the adoption of the resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 15th day of August, 2018.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, City Clerk
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City of Moorpark
Page 1
Attachment 3
State Transit Assistance State of Good Repair Program
Recipient Certifications and Assurances
Recipient: City of Moorpark .
Effective Date: August 15, 2018 .
In order to receive State of Good Repair Program (SGR) funds from the California
Department of Transportation (Department), recipients must agree to following terms and
conditions:
A. General
(1) The recipient agrees to abide by the State of Good Repair Guidelines as may be
updated from time to time.
(2) The potential recipient must submit to the Department a State of Good Repair
Program Project List annually, listing all projects proposed to be funded by the SGR
program. The project list should include the estimated SGR share assigned to each
project along with the total estimated cost of each project..
(3) The recipient must submit a signed Authorized Agent form designating the
representative who can submit documents on behalf of the recipient and a copy of the
board resolution authorizing the agent.
B. Project Administration
(1) The recipient certifies that required environmental documentation will be completed
prior to expending SGR funds. The recipient assures that each project approved for
SGR funding comply with Public Resources Code § 21100 and § 21150.
(2) The recipient certifies that SGR funds will be used for transit purposes and SGR
funded projects will be completed and remain in operation for the estimated useful
lives of the assets or improvements.
(3) The recipient certifies that it has the legal, financial, and technical capacity to deliver
the projects, including the safety and security aspects of each project.
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City of Moorpark
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(4) The recipient certifies that there is no pending litigation, dispute, or negative audit
findings related to any SGR project at the time an SGR project is submitted in the
annual list.
(5) Recipient agrees to notify the Department immediately if litigation is filed or disputes
arise after submission of the annual project list and to notify the Department of any
negative audit findings related to any project using SGR funds.
(6) The recipient must maintain satisfactory continuing control over the use of project
equipment and/or facilities and will adequately maintain project equipment and/or
facilities for the estimated useful life of each project.
(7) Any and all interest the recipient earns on SGR funds must be reported to the
Department and may only be used on approved SGR projects or returned to the
Department.
(8) The recipient must notify the Department of any proposed changes to an approved
project list by submitting an amended project list.
(9) Funds will be expended in a timely manner.
C. Reporting
(1) Per Public Utilities Code § 99312.1 (e) and (f), the recipient must submit the
following SGR reports:
a. Annual Expenditure Reports within six months of the close of the fiscal year
(by December 31st) of each year.
b. The annual audit required under the Transportation Development Act (TDA),
to verify receipt and appropriate expenditure of SGR funds. A copy of the
audit report must be submitted to the Department within six months of the
close of each fiscal year in which SGR funds have been received or
expended.
D. Cost Principles
(1) The recipient agrees to comply with Title 2 of the Code of Federal Regulations Part
200, Uniform Administrative Requirements for Grants and Cooperative Agreements
to State and Local Governments.
(2) The recipient agrees, and will assure that its contractors and subcontractors will be
obligated to agree, that (a) Contract Cost Principles and Procedures, 48 CFR, Federal
Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to
determine the allowability of individual project cost items and (b) those parties shall
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City of Moorpark
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comply with Federal administrative procedures in accordance with 2 CFR, Part 200,
Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments.
(3) Any project cost for which the recipient has received payment that are determined by
subsequent audit to be unallowable under 2 CFR, Part 200, are subject to repayment
by the recipient to the State of California (State). Should the recipient fail to
reimburse moneys due to the State within thirty (30) days of demand, or within such
other period as may be agreed in writing between the Parties hereto, the State is
authorized to intercept and withhold future payments due the recipient from the State
or any third-party source, including but not limited to, the State Treasurer and the
State Controller.
E. Record Retention
(1) The recipient agrees, and will assure that its contractors and subcontractors shall
establish and maintain an accounting system and records that properly accumulate
and segregate incurred project costs and matching funds by line item for the project.
The accounting system of the recipient, its contractors and all subcontractors shall
conform to Generally Accepted Accounting Principles (GAAP), enable the
determination of incurred costs at interim points of completion, and provide support
for reimbursement payment vouchers or invoices. All accounting records and other
supporting papers of the recipient, its contractors and subcontractors connected with
SGR funding shall be maintained for a minimum of three (3) years from the date of
final payment and shall be held open to inspection, copying, and audit by
representatives of the State and the California State Auditor. Copies thereof will be
furnished by the recipient, its contractors, and subcontractors upon receipt of any
request made by the State or its agents. In conducting an audit of the costs claimed,
the State will rely to the maximum extent possible on any prior audit of the recipient
pursuant to the provisions of federal and State law. In the absence of such an audit,
any acceptable audit work performed by the recipient’s external and internal auditors
may be relied upon and used by the State when planning and conducting additional
audits.
(2) For the purpose of determining compliance with Title 21, California Code of
Regulations, Section 2500 et seq., when applicable, and other matters connected with
the performance of the recipient’s contracts with third parties pursuant to
Government Code § 8546.7, the recipient, its contractors and subcontractors and the
Department shall each maintain and make available for inspection all books,
documents, papers, accounting records, and other evidence pertaining to the
performance of such contracts, including, but not limited to, the costs of
administering those various contracts. All of the above referenced parties shall make
such materials available at their respective offices at all reasonable times during the
entire project period and for three (3) years from the date of final payment. The
State, the California State Auditor, or any duly authorized representative of the State,
shall each have access to any books, records, and documents that are pertinent to a
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City of Moorpark
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project for audits, examinations, excerpts, and transactions, and the recipient shall
furnish copies thereof if requested.
(3) The recipient, its contractors and subcontractors will permit access to all records of
employment, employment advertisements, employment application forms, and other
pertinent data and records by the State Fair Employment Practices and Housing
Commission, or any other agency of the State of California designated by the State,
for the purpose of any investigation to ascertain compliance with this document.
F. Special Situations
(1) Recipient acknowledges that if a project list is not submitted timely, the recipient
forfeits its apportionment for that fiscal year.
(2) Recipients with delinquent expenditure reports may risk future eligibility for future
SGR funding.
(3) Recipient acknowledges that the Department shall have the right to perform an audit
and/or request detailed project information of the recipient’s SGR funded projects at
the Department’s discretion from SGR award through 3 years after the completion
and final billing of any SGR funded project.. Recipient agrees to provide any
requested project information.
I certify all of these conditions will be met.
CITY OF MOORPARK
BY:
Troy Brown, City Manager
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City of Moorpark
Page 5
ATTACHMENT I
(INSERT Agency Board Resolution approving this document)
173
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION Attachment 4
Division of Rail and Mass Transportation
State Transit Assistance State of Good Repair Program
Authorized Agent Form
Authorized Agent
The following individual(s) are hereby authorized to execute for and on behalf of the named Regional
Entity/Transit Operator, and to take any actions necessary for the purpose of obtaining State Transit Assistance
State of Good Repair funds provided by the California Department of Transportation, Division of Rail and Mass
Transportation. This form is valid at the beginning of Fiscal Year 2018-2019 until the end of the State of Good
Repair Program. If there is a change in the authorized agent, the project sponsor must submit a new form. This
form is required even when the authorized agent is the executive authority himself.
Troy Brown, City Manager___________________________________________ OR
(Name and Title of Authorized Agent)
__________________________________________________________________ OR
(Name and Title of Authorized Agent)
__________________________________________________________________ .
(Name and Title of Authorized Agent)
AS THE CHIEF EXECUTIVE OFFICER
(Chief Executive Officer / Director / President / Secretary)
OF THE CITY OF MOORPARK
(Name of County/City Organization)
Troy Brown City Manager
(Print Name) (Title)
__________________________________________
(Signature)
Approved this 15th day of August, 2018
FY 17-18 SB 1 STA State of Good Repair
174