HomeMy WebLinkAboutAGENDA REPORT 2018 0815 CCSA REG ITEM 10LCITY OF MOORPARK,
CALIFORNIA
City Council Meeting
of 8.15.2018
ACTION Approved staff
recommendation. Adopted
Resolution No. 2018-3737
BY M. Benson
L. Consider Resolution Amending the Fiscal Year 2018-19 Budget for City
Community Development Director Recruitment Services and Approve an
Agreement with Bob Murray & Associates. Staff Recommendation: 1) Adopt
Resolution No. 2018-____, amending the Fiscal Year 2018-19 Budget for the
Community Development Director recruitment services; and 2) Approve an
Agreement with Bob Murray & Associates for Community Development Director
recruitment services, subject to final language approval by the City Manager.
Item: 10.L.
Item: 10.L.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Deborah S. Traffenstedt, Assistant City Manager
DATE: 08/15/2018 Regular Meeting
SUBJECT: Consider Resolution Amending the Fiscal Year 2018-19 Budget for City
Community Development Director Recruitment Services and Approve an
Agreement with Bob Murray & Associates
BACKGROUND
The City’s current Community Development Director has announced his planned retirement in
December 2018. At this time, staff is recommending that the City Council approve a
resolution amending the Fiscal Year 2018-19 Budget to provide funding to retain a
recruitment services company to assist with the recruitment for this key department head
position, and to approve an agreement with Bob Murray & Associates to provide these
services. Bob Murray & Associates has over 25 years of experience conducting searches for
municipal and special district executives, including many for Community Development
professionals.
DISCUSSION
A draft Fiscal Year 2018-19 Budget amendment resolution is attached (Attachment 1) to fund
the recruitment services. A draft agreement is also attached (Attachment 2) and includes a
copy of the Bob Murray & Associates proposal, which includes a total combined professional
services and reimbursable expenses fee amount of $24,400. Although no additional costs
are currently anticipated, staff is recommending a contingency amount of $1,000 be
additionally approved at this time, for a total budgeted amount of $25,400. Use of the
contingency funds would require an amendment to the agreement, and would only be used if
needed, such as if an additional background check was required beyond what was already
included in the proposal. The Bob Murray proposal does include three days of
meetings/interviews onsite and reference checks on up to three final candidates, which
should be sufficient. The estimated maximum recruitment time is completion in four months,
and the recruitment schedule will be determined in collaboration with the City of Moorpark.
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Honorable City Council
08/15/2018 Regular Meeting
Page 2
FISCAL IMPACT
The recruitment services would need to be funded by amending the Fiscal Year 2018-19
Budget to allocate $25,400 from the General Fund Reserve to the Human Resources/Risk
Management Division Contractual Services expense account.
STAFF RECOMMENDATION ROLL CALL VOTE
1. Adopt Resolution No. 2018-____, amending the Fiscal Year 2018-19 Budget for the
Community Development Director recruitment services; and
2. Approve an Agreement with Bob Murray & Associates for Community Development
Director recruitment services, subject to final language approval by the City Manager.
Attachments:
1. Draft Resolution
2. Draft Agreement for Recruitment Services, including Bob Murray & Associates
Proposal
201
ATTACHMENT 1
RESOLUTION NO. 2018-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL
YEAR 2018-19 BUDGET APPROPRIATING AN
ADDITIONAL $25,400 FROM THE GENERAL FUND (1000)
FOR RECRUITMENT SERVICES
WHEREAS, on June 20, 2018, the City Council adopted the Operating and
Capital Improvement Budget for Fiscal Year 2018/19; and
WHEREAS, a staff report has been presented to City Council regarding
Community Development Director recruitment services; and
WHEREAS, a budget amendment of $25,400 is required from the General Fund
(1000) to fund this recruitment; and
WHEREAS, Exhibit “A” hereof describes said budget amendment and the
resulting impact to the budget line items.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment of $25,400 from the General Fund (1000) as
more particularly described in Exhibit “A”, attached hereto is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 15th day of August, 2018.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, City Clerk
Attachment: Exhibit A – Budget Amendment
202
Resolution No. 2018-
Page 2
EXHIBIT A
BUDGET AMENDMENT FROM THE GENERAL FUND (1000) FOR
RECRUITMENT SERVICES
FISCAL YEAR 2018/19
FUND ALLOCATION FROM:
FUND TITLE FUND/ACCOUNT NUMBER AMOUNT
General Fund 1000-000-00000-33990 25,400.00$
Total 25,400.00$
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS:
Budget Unit/Account Number
Current
Budget Revision
Adjusted
Budget
1000-133-00000-51000 28,800.00$ 25,400.00$ 54,200.00$
Total 28,800.00$ 25,400.00$ 54,200.00$
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Attachment 2
AGREEMENT BETWEEN THE CITY OF MOORPARK
AND BOB MURRAY & ASSOCIATES
FOR RECRUITMENT SERVICES
THIS AGREEMENT, is made and effective as of this ______ day of
____________________, 2018, between the City of Moorpark, a municipal corporation
(“City”) and Bob Murray & Associates a California corporation (“Consultant”). In
consideration of the mutual covenants and conditions set forth herein, the parties agree
as follows:
WHEREAS, City has the need for recruitment services for the position of
Community Development Director; and
WHEREAS, Consultant specializes in providing such services and has the proper
work experience, certifications, and background to carry out the duties involved; and
WHEREAS, Consultant has submitted to City a Proposal dated July 27, 2018,
which is attached hereto as Exhibit B.
NOW, THEREFORE, in consideration of the mutual covenants, benefits, and
premises herein stated, the parties hereto agree as follows:
1. TERM
The term of this Agreement shall be from the date of execution to completion of
the work identified in the Scope of Services and in conformance with Exhibit B, unless
this Agreement is terminated or suspended pursuant to this Agreement.
2. SCOPE OF SERVICES
City does hereby retain Consultant, as an independent contractor, in a
contractual capacity to provide recruitment services, as set forth in Exhibit B. In the
event there is a conflict between the provisions of Exhibit B and this Agreement, the
language contained in this Agreement shall take precedence.
Consultant shall perform the tasks described and set forth in Exhibit B.
Consultant shall complete the tasks according to the schedule of performance, which is
also set forth in Exhibit B.
Compensation for the services to be performed by Consultant shall be in
accordance with Exhibit B. Compensation shall not exceed the rates or total contract
value of twenty-four thousand four hundred dollars ($24,400.00) as stated in Exhibit B,
plus a contingency of one thousand dollars ($1,000), for a total contract value of twenty-
five thousand four hundred dollars ($25,400) without a written amendment to the
Agreement executed by both parties. Payment by City to Consultant shall be in
accordance with the provisions of this Agreement.
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3. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of their ability,
experience, standard of care, and talent, perform all tasks described herein. Consultant
shall employ, at a minimum, generally accepted standards and practices utilized by
persons engaged in providing similar services as are required of Consultant hereunder
in meeting its obligations under this Agreement.
4. MANAGEMENT
The individual directly responsible for Consultant’s overall performance of the
Agreement provisions herein above set forth and to serve as principal liaison between
City and Consultant shall be Valerie Gaeta Phillips and no other individual may be
substituted without the prior written approval of the City Manager or his/her designee.
The City’s contact person in charge of administration of this Agreement, and to
serve as principal liaison between Consultant and City, shall be the Assistant City
Manager or other City Manager designee.
5. PAYMENT
Taxpayer ID or Social Security numbers must be provided, on an IRS W-9 form,
before payments may be made to vendors.
The City agrees to pay Consultant in accordance with the payment rates and
terms and the schedule of payment as set forth in Exhibit B. This amount shall not
exceed twenty-four thousand four hundred dollars ($24,400.00), as stated in Exhibit B,
for the total term of the Agreement, unless additional payment is approved in writing by
the City Manager or his/her designee of all or a portion of the contingency amount of
one thousand dollars ($1,000.00). City Council approval shall be required for a written
amendment that exceeds the contingency amount.
Consultant shall not be compensated for additional services rendered in
connection with its performance of this Agreement, unless such additional services and
compensation are authorized, in advance, in a written amendment to the agreement
executed by both parties.
Consultant shall submit invoices for actual services performed in accordance with
Exhibit B. Payment shall be made within thirty (30) days of receipt of each invoice as to
all non-disputed fees. Any expense or reimbursable cost appearing on any invoice shall
be accompanied by a receipt or other documentation subject to approval of the City
Manager or his/her designee. If the City disputes any of Consultant’s fees or expenses it
shall give written notice to Consultant within thirty (30) days of receipt of any disputed
fees set forth on the invoice.
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6. TERMINATION OR SUSPENSION WITHOUT CAUSE
The City may at any time, for any reason, with or without cause, suspend or
terminate this Agreement, or any portion hereof, by serving upon the Consultant at least
ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall
immediately cease all work under this Agreement, unless the notice provides otherwise.
If the City suspends or terminates a portion of this Agreement such suspension or
termination shall not make void or invalidate the remainder of this Agreement.
The Consultant may terminate this Agreement only by providing City with written
notice no less than thirty (30) days in advance of such termination.
In the event this Agreement is terminated or suspended pursuant to this Section,
the City shall pay to Consultant the actual value of the work performed up to the time of
termination or suspension, provided that the work performed is of value to the City.
Upon termination or suspension of the Agreement pursuant to this Section, the
Consultant will submit an invoice to the City pursuant to this Agreement.
7. DEFAULT OF CONSULTANT
The Consultant’s failure to comply with the provisions of this Agreement shall
constitute a default. In the event that Consultant is in default for cause under the terms
of this Agreement, City shall have no obligation or duty to continue compensating
Consultant for any work performed after the date of default and can terminate or
suspend this Agreement immediately by written notice to the Consultant. If such failure
by the Consultant to make progress in the performance of work hereunder arises out of
causes beyond the Consultant’s control, and without fault or negligence of the
Consultant, it shall not be considered a default.
If the City Manager or his/her designee determines that the Consultant is in
default in the performance of any of the terms or conditions of this Agreement, designee
shall cause to be served upon the Consultant a written notice of the default. The
Consultant shall have five (5) days after service upon it of said notice in which to cure
the default by rendering a satisfactory performance. In the event that the Consultant
fails to cure its default within such period of time, the City shall have the right,
notwithstanding any other provision of this Agreement, to terminate this Agreement
without further notice and without prejudice to any other remedy to which it may be
entitled at law, in equity or under this Agreement.
8. LIQUIDATED DAMAGES
There are no liquidated damages for this Agreement.
9. OWNERSHIP OF DOCUMENTS
Consultant shall maintain complete and accurate records with respect to costs,
expenses, receipts, and other such information required by City that relate to the
performance of services under this Agreement. Consultant shall maintain adequate
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records of services provided in sufficient detail to permit an evaluation of services. All
such records shall be maintained in accordance with generally accepted accounting
principles and shall be clearly identified and readily accessible. Consultant shall provide
free access to the representatives of City or the City’s designees at reasonable times to
such books and records; shall give the City the right to examine and audit said books
and records; shall permit City to make transcripts therefrom as necessary; and shall
allow inspection of all work, data, documents, proceedings, and activities related to this
Agreement. Notification of audit shall be provided at least thirty (30) days before any
such audit is conducted. Such records, together with supporting documents, shall be
maintained for a period of three (3) years after receipt of final payment.
Upon completion of, or in the event of termination or suspension without cause of
this Agreement, all original documents and computer files prepared in the course of
providing the services to be performed pursuant to this Agreement shall become the
sole property of the City and may be used, reused, or otherwise disposed of by the City
without the permission of the Consultant. With respect to computer files, Consultant
shall make available to the City, at the Consultant’s office and upon reasonable written
request by the City, the necessary computer software and hardware for purposes of
accessing, compiling, transferring, and printing computer files.
10. INDEMNIFICATION AND HOLD HARMLESS
Consultant shall indemnify, defend and hold harmless City, and any and all of its
officers, employees, and agents (“City Indemnitees”) from and against any and all
causes of action, claims, liabilities, obligations, judgments, or damages, including
reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the
Consultant’s performance of its obligations under this Agreement or out of the
operations conducted by Consultant, including the City’s active or passive negligence,
except for such loss or damage arising from the sole negligence or willful misconduct of
the City. In the event the City Indemnitees are made a party to any action, lawsuit, or
other adversarial proceeding arising from Consultant’s performance of this Agreement,
the Consultant shall provide a defense to the City Indemnitees or at the City’s option
reimburse the City Indemnitees their costs of defense, including reasonable legal
counsels’ fees incurred in defense of such claims.
Consultant agrees to obtain executed indemnity agreements with provisions
identical to those set forth in this Section from each and every subconsultant, or any
other person or entity involved by, for, with, or on behalf of Consultant in the
performance of this Agreement. In the event Consultant fails to obtain such indemnity
obligations from others as required here, Consultant agrees to be fully responsible
according to the terms of this Section. Failure of City to monitor compliance with these
requirements imposes no additional obligations on City and will in no way act as a
waiver of any rights hereunder. This obligation to indemnify and defend City as set forth
here is binding on the successors, assigns, or heirs of Consultant and shall survive the
termination of this Agreement or this Section.
City does not and shall not waive any rights that it may have against Consultant
by reason of this Section, because of the acceptance by City, or the deposit with City, of
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any insurance policy or certificate required pursuant to this Agreement. The hold
harmless and indemnification provisions shall apply regardless of whether or not said
insurance policies are determined to be applicable to any losses, liabilities, damages,
costs, and expenses described in this Section.
11. INSURANCE
Consultant shall maintain prior to the beginning of and for the duration of this
Agreement insurance coverage as specified in Exhibit A attached hereto and
incorporated herein by this reference as though set forth in full.
12. INDEPENDENT CONSULTANT
Consultant is and shall at all times remain as to the City a wholly independent
contractor. The personnel performing the services under this Agreement on behalf of
Consultant shall at all times be under Consultant’s exclusive direction and control.
Neither City nor any of its officers, employees, or agents shall have control over the
conduct of Consultant or any of Consultant’s officers, employees, or agents, except as
set forth in this Agreement. Consultant shall not at any time or in any manner represent
that it or any of its officers, employees, or agents are in any manner officers,
employees, or agents of the City. Consultant shall not incur or have the power to incur
any debt, obligation, or liability against City, or bind City in any manner.
No employee benefits shall be available to Consultant in connection with the
performance of this Agreement. Except for the fees paid to Consultant as provided in
the Agreement, City shall not pay salaries, wages, or other compensation to Consultant
for performing services hereunder for City. City shall not be liable for compensation or
indemnification to Consultant for injury or sickness arising out of performing services
hereunder.
13. LEGAL RESPONSIBILITIES
The Consultant shall keep itself informed of local, state and federal laws and
regulations which in any manner affect those employed by it or in any way affect the
performance of its service pursuant to this Agreement. The Consultant shall at all times
observe and comply with all such laws and regulations, including but not limited to the
Americans with Disabilities Act and Occupational Safety and Health Administration laws
and regulations. The City, and its officers and employees, shall not be liable at law or in
equity occasioned by failure of the Consultant to comply with this Section.
14. ANTI DISCRIMINATION
Neither the Consultant, nor any subconsultant under the Consultant, shall
discriminate in employment of persons upon the work because of race, religious creed,
color, national origin, ancestry, physical disability, mental disability, medical condition,
genetic information, marital status, sex, gender, gender identity, gender expression,
age, sexual orientation, or military and veteran status of such person; or any other basis
protected by applicable federal, state, or local law, except as provided in Section 12940
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of the Government Code. The Consultant shall have responsibility for compliance with
this Section, if applicable [Labor Code Sec. 1735].
15. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure is used
against or in concert with any officer or employee of the City in connection with the
award, terms or implementation of this Agreement, including any method of coercion,
confidential financial arrangement, or financial inducement. No officer or employee of
the City will receive compensation, directly or indirectly from Consultant, or any officer,
employee or agent of Consultant, in connection with the award of this Agreement or any
work to be conducted as a result of this Agreement. Violation of this Section shall be a
material breach of this Agreement entitling the City to any and all remedies at law or in
equity.
16. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of the City, or their designees or agents, and no
public official who exercises authority over or responsibilities with respect to the
Services during his/her tenure or for one (1) year thereafter, shall have any interest,
direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work
to be performed in connection with the Services performed under this Agreement.
17. CONFLICT OF INTEREST
The Consultant covenants and agrees that if Consultant intends to provide
service or enter into any contract with any developer(s) and/or public agency(ies)
owning property and/or processing an entitlement application for property in the City or
its Area of Interest, during the Term of this Agreement, Consultant shall immediately
notify the City, in writing, informing the City of the nature of the contract, prior to
commencing with any work or entering into such contract. The City Manager shall
determine whether a potential conflict of interest exists, and if his/her determination is
that a conflict of interest is applicable, he/she may deny the Consultant’s request to
provide service or enter into any contract in violation of this Agreement for the term of
this Agreement.
18. NOTICE
Any notice to be given pursuant to this Agreement shall be in writing, and all such
notices and any other document to be delivered shall be delivered by personal service
or by deposit in the United States mail, certified or registered, return receipt requested,
with postage prepaid, and addressed to the party for whom intended as follows:
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To: City Manager
City of Moorpark
799 Moorpark Avenue
Moorpark, California 93021
To: Heather Renschler
Bob Murray & Associates
5800 Stanford Ranch Road, Suite 410
Rocklin, California 95765
Either party may, from time to time, by written notice to the other, designate a
different address or contact person, which shall be substituted for the one above
specified. Notices, payments and other documents shall be deemed delivered upon
receipt by personal service or as of the third (3rd) day after deposit in the United States
mail.
19. CHANGE IN NAME
Should a change be contemplated in the name or nature of the Consultant’s legal
entity, the Consultant shall first notify the City in order that proper steps may be taken to
have the change reflected in the Agreement documents.
20. ASSIGNMENT
Consultant shall not assign this Agreement or any of the rights, duties or
obligations hereunder. It is understood and acknowledged by the parties that Consultant
is uniquely qualified to perform the services provided for in this Agreement.
21. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force
and effect, all licenses required of it by law for the performance of the services in this
Agreement.
22. VENUE AND GOVERNING LAW
This Agreement is made, entered into, and executed in Ventura County,
California, and any action filed in any court or for arbitration for the interpretation,
enforcement or other action of the terms, conditions, or covenants referred to herein
shall be filed in the applicable court in Ventura County, California. The City and
Consultant understand and agree that the laws of the State of California shall govern
the rights, obligations, duties, and liabilities of the parties to this Agreement and also
govern the interpretation of this Agreement.
23. COST RECOVERY
In the event any action, suit or proceeding is brought for the enforcement of, or
the declaration of any right or obligation pursuant to this Agreement or as a result of any
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alleged breach of any provision of this Agreement, the prevailing party shall be entitled
to recover its costs and expenses from the losing party, and any judgment or decree
rendered in such a proceeding shall include an award thereof.
24. ARBITRATION
Cases involving a dispute between City and Consultant may be decided by an
arbitrator if both sides agree in writing, with costs proportional to the judgment of the
arbitrator.
25. ENTIRE AGREEMENT
This Agreement and the Exhibits attached hereto contain the entire
understanding between the parties relating to the obligations of the parties described in
this Agreement. All prior or contemporaneous agreements, understandings,
representations, and statements, oral or written, are merged into this Agreement and
shall be of no further force or effect. Each party is entering into this Agreement based
solely upon the representations set forth herein and upon each party’s own independent
investigation of any and all facts such party deems material.
26. CAPTIONS OR HEADINGS
The captions and headings of the various Articles, Paragraphs, and Exhibits of
this Agreement are for convenience and identification only and shall not be deemed to
limit or define the content of the respective Articles, Paragraphs, and Exhibits hereof.
27. AMENDMENTS
Any amendment, modification, or variation from the terms of this Agreement shall
be in writing and shall be effective only upon approval by both parties to this Agreement.
28. PRECEDENCE
In the event of conflict, the requirements of the City’s Request for Proposal, if
any, and this Agreement shall take precedence over those contained in the Consultant’s
Proposal.
29. INTERPRETATION OF AGREEMENT
Should interpretation of this Agreement, or any portion thereof, be necessary, it is
deemed that this Agreement was prepared by the parties jointly and equally, and shall
not be interpreted against either party on the ground that the party prepared the
Agreement or caused it to be prepared.
30. WAIVER
No waiver of any provision of this Agreement shall be deemed, or shall
constitute, a waiver of any other provision, whether or not similar, nor shall any such
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waiver constitute a continuing or subsequent waiver of the same provision. No waiver
shall be binding unless executed in writing by the party making the waiver.
31. AUTHORITY TO EXECUTE
The person or persons executing this Agreement on behalf of the Consultant
warrants and represents that he/she has the authority to execute this Agreement on
behalf of the Consultant and has the authority to bind Consultant to the performance of
obligations hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF MOORPARK BOB MURRAY & ASSOCIATES
__________________________________ __________________________________
Troy Brown, City Manager Valerie Gaeta Phillips, President
Attest:
__________________________________
Maureen Benson, City Clerk
Attachments:
Exhibit A – Insurance Requirements
Exhibit B – Bob Murray & Associates Proposal dated 7/27/2018
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Exhibit A
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of Work, Consultant will maintain
insurance in conformance with the requirements set forth below. Consultant will use existing
coverage to comply with these requirements. If that existing coverage does not meet
requirements set forth here, Consultant agrees to amend, supplement or endorse the
existing coverage to do so. Consultant acknowledges that the insurance coverage and
policy limits set forth in this section constitute the minimum amount of coverage required.
Any insurance proceeds available to the City in excess of the limits and coverage required
in this Agreement and which is applicable to a given loss, will be available to the City.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office (ISO) “Commercial
General Liability” policy form CG 00 01 or the exact equivalent. Defense costs must be paid
in addition to limits. There shall be no cross liability exclusion for claims or suits by one
insured against another. Limits are subject to review but in no event less than $1,000,000
per occurrence for all covered losses and no less than $2,000,000 general aggregate.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol
1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less
than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be
satisfied by a non-owned auto endorsement to the general liability policy described above. If
Consultant or Consultant’s employees will use personal autos in any way on this project,
Consultant shall provide evidence of personal auto liability for each such person.
Workers’ Compensation on a state-approved policy form providing statutory benefits as
required by law with employer’s liability limits no less than $1,000,000 per accident or
disease.
Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements,
shall provide coverage at least as broad as specified for the underlying coverages.
Coverage shall be provided on a “pay on behalf” basis, with defense costs payable in
addition to policy limits. Policy shall contain a provision obligating insurer at the time
insured’s liability is determined, not requiring actual payment by the insured first. There shall
be no cross liability exclusion precluding coverage for claims or suits by one insured against
another. Coverage shall be applicable to the City for injury to employees of Consultant,
subconsultants or others involved in the Work. The scope of coverage provided is subject to
approval by the City following receipt of proof of insurance as required herein. Limits are
subject to review but in no event less than $1,000,000 aggregate.
Insurance procured pursuant to these requirements shall be written by insurers that are
admitted carriers in the State of California and with an A.M. Bests rating of A- or better and
a minimum financial size of VII.
General conditions pertaining to provision of insurance coverage by Consultant. Consultant
and the City agree to the following with respect to insurance provided by Consultant:
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1. Consultant agrees to have its insurer endorse the third party general liability coverage
required herein to include as additional insureds the City, its officials, employees, and
agents, using standard ISO endorsement CG 2010 with an edition prior to 1992.
Consultant also agrees to require all consultants and subconsultants to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall prohibit
Consultant, or Consultant’s employees, or agents, from waiving the right to
subrogation prior to a loss. Consultant agrees to waive subrogation rights against the
City regardless of the applicability of any insurance proceeds, and to require all
consultants and subconsultants to do likewise.
3. All insurance coverage and limits provided by Consultant and available or applicable
to this Agreement are intended to apply to the full extent of the policies. Nothing
contained in this Agreement or any other agreement relating to the City or its operation
limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these requirements if
they include limiting endorsement of any kind that has not been first submitted to the
City and approved in writing.
5. No liability policy shall contain any provision or definition that would serve to eliminate
so-called “third party action over” claims, including any exclusion for bodily injury to an
employee of the insured or of any consultant or subconsultant.
6. All coverage types and limits required are subject to approval, modification, and
additional requirements by the City, as the need arises. Consultant shall not make any
reductions in scope of coverage (e.g. elimination of contractual liability or reduction of
discovery period) that may affect the City’s protection without the City’s prior written
consent.
7. Proof of compliance with these insurance requirements, consisting of certificates of
insurance evidencing all of the coverages required and an additional insured
endorsement to Consultant’s general liability policy, shall be delivered to city at or prior
to the execution of this Agreement. In the event such proof of any insurance is not
delivered as required, or in the event such insurance is canceled or reduced at any
time and no replacement coverage is provided, the City has the right, but not the duty,
to obtain any insurance it deems necessary to protect its interests under this or any
other Agreement and to pay the premium. Any premium so paid by the City shall be
charged to and promptly paid by Consultant or deducted from sums due Consultant, at
the City’s option.
8. Certificate(s) are to reflect that the insurer will provide 30 days notice to the City of any
cancellation or reduction of coverage. Consultant agrees to require its insurer to
modify such certificates to delete any exculpatory wording stating that failure of the
insurer to mail written notice of cancellation or reduction of coverage imposes no
obligation, or that any party will “endeavor” (as opposed to being required) to comply
with the requirements of the certificate.
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9. It is acknowledged by the parties of this Agreement that all insurance coverage
required to be provided by Consultant or any subconsultant, is intended to apply first
and on a primary, non-contributing basis in relation to any other insurance or self-
insurance available to the City.
10. Consultant agrees to ensure that subconsultants, and any other party involved with the
Work who is brought onto or involved in the Work by Consultant, provide the same
minimum insurance required of Consultant. Consultant agrees to monitor and review
all such coverage and assumes all responsibility for ensuring that such coverage is
provided in conformity with the requirements of this section. Consultant agrees that
upon request, all agreements with subconsultants and others engaged in the Work will
be submitted to the City for review.
11. Consultant agrees not to self-insure or to use any self-insured retentions or
deductibles on any portion of the insurance required herein and further agrees that it
will not allow any consultant, subconsultant, Architect, Engineer, or other entity or
person in any way involved in the performance of Work contemplated by this
Agreement to self-insure its obligations to the City. If Consultant’s existing coverage
includes a deductible or self-insured retention, the deductible or self-insured retention
must be declared to the City. At that time, the City shall review options with the
Consultant, which may include reduction or elimination of the deductible or self-
insured retention, substitution of other coverage, or other solutions.
12. The City reserves the right at any time during the term of the Agreement to change the
amounts and types of insurance required by giving the Consultant 90 days advance
written notice of such change. If such change results in substantial additional cost to
the Consultant, the City will negotiate additional compensation proportional to the
increased benefit to the City.
13. For purposes of applying insurance coverage only, this Agreement will be deemed to
have been executed immediately upon any party hereto taking any steps that can be
deemed to be in furtherance of or towards performance of this Agreement.
14. Consultant acknowledges and agrees that any actual or alleged failure on the part of
the City to inform Consultant of non-compliance with an insurance requirement in no
way imposes any additional obligations to the City nor does it waive any rights
hereunder in this or any other regard.
15. Consultant will renew the required coverage annually as long as the City, or its
employees or agents face an exposure from operations of any type pursuant to this
Agreement. This obligation applies whether or not the Agreement is canceled or
terminated for any reason. Termination of this obligation is not effective until the City
executes a written statement to that effect.
16. Consultant shall provide proof that policies of insurance required herein expiring
during the term of this Agreement have been renewed or replaced with other policies
providing at least the same coverage. Proof that such coverage has been ordered
shall be submitted prior to expiration. As coverage binder or letter from Consultant’s
insurance agent to this effect is acceptable. A certificate of insurance and/or additional
insured endorsement as required in these specifications applicable to the renewing or
2018 Bob Murray & Associates Page 12 of 13
215
new coverage must be provided to the City within five days of the expiration of
coverage.
17. The provisions of any Workers’ Compensation or similar act will not limit the
obligations of Consultant under this Agreement. Consultant expressly agrees not to
use any statutory immunity defenses under such laws with respect to the City, its
employees, officials, and agents.
18. Requirements of specific coverage features or limits contained in this section are not
intended as limitations on coverage, limits, or other requirements nor as a waiver of
any coverage normally provided by any given policy. Specific reference to a given
coverage feature is for purposes of clarification only as it pertains to a given issue, and
is not intended by any party or insured to be limiting or all-inclusive.
19. These insurance requirements are intended to be separate and distinct from any other
provision in this Agreement and are intended by the parties here to be interpreted as
such.
20. The requirements in this section supersede all other sections and provisions of this
Agreement to the extent that any other section or provision conflicts or impairs the
provisions of this section.
21. Consultant agrees to be responsible for ensuring that no contract used by any party
involved in any way with the Work reserves the right to charge the City or Consultant
for the cost of additional insurance coverage required by this Agreement. Any such
provisions are to be deleted with reference to the City. It is not the intent of the City to
reimburse any third party for the cost of complying with these requirements. There
shall be no recourse against the City for payment of premiums or other amounts with
respect thereto.
22. Consultant agrees to provide immediate notice to City of any claim or loss against
Consultant arising out of the work performed under this Agreement. The City assumes
no obligation or liability by such notice, but has the right (but not the duty) to monitor
the handling of any such claim or claims if they are likely to involve the City.
2018 Bob Murray & Associates Page 13 of 13
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~~
; ~ ., BOB MURRAY
I & ASSOCIATES
EXPERTS IN EXECUTIVE SEARCH
/ --~-_,/
A Proposal to Conduct an
Executive Recruitment for the Position of
COMMUNITY DEVELOPMENT DIRECTOR
on behalf of the
CITY OF MOORPARK
15-14 l ·:urcka Road. ~uitc ~8 11
Ros c 1·ilk, Cr\ 95(>(>1
(9 1 (,) 7K4-9ll81J
(916) 784-1985 fax
217
July 27, 2018
Mr. Troy Brown, City Manager
City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93021
Dear Mr. Brown:
Bob Murray & Associ ates is please d to submit a p roposa l to conduct the Community
Development Director recruitment for the City of Moorpark. The following detail s
our qualification s and de scribes o ur sys tematic-yet fl exible-method of identify ing,
recruiting, and screening o utstanding ca ndidates o n your behalf. It also includes a
p roposed budget, timeline, and guarantee.
At Bob Murray & Associ ate s, we pride ourselves o n providing quality service to
local governments, non-profit agencies, and private firms. Our recruitment p rocess
helps yo u to d etermine the direction of the search and the types of candidates yo u
seek while capitalizing on our d ecad es of ex p erience and vast n e twork of contacts
to reach those candidates. Our ex pertise en sures that the candidates we present to
the City of Moorpark will match the criteria you h ave established, be a good fit for
your organization , and be outstanding in their field.
With respect to the Community Development Director recruitment and the Ci ty
of Moorpark, Bob Murray & Associates h as an unmatched reco rd of success in
recruiting local government professionals . With over 25 year s of experience, we
have conducted hundreds of searches for municipal and special district executives,
including many for Community Development professionals . We are currently
conducting the Director of Orange County Great Park recruitment on behalf of
the City of Irvine, CA. We recently completed the recruitments for the Director of
Development Services on b eh alf of the City of Hayward, CA; the Community &
Economic Development Direc tor o n b eh alf o f the City of Chowchilla, CA; the
Director of Community Develo pment and Servic es o n behalf of the City of
Marysvill e, CA; the Deputy Community Development Director/Building Official on
behalf of the City of Stockton, CA; the Development Director on behalf of the Ci ty
of Ontario, CA; the E co nomic & Development Services Director on behalf o f the
City of Costa Mesa, CA; the Executive Director o f the Community Develo pment
Commission on behalf of the County o f Sonoma, CA; and Community Development
Director recruitments on behalf of the California cities of Arvin, Lincoln, Manteca,
Salinas, and Sausalito. Our previous recruitments in the community development fie ld
include those on behalf o f the cities of Benicia, Beverly Hills, Capitola, Chino Hills,
Concord, Cotati, Daly City, Dublin, F ullerto n, Los Banos, Modesto, Morgan Hill, Moren o
Vall ey, Newark, Oakland, Oceanside, Palm Springs, Palo A lto, Pleasa nto n, Redlands, San
Carlos, Stockton, Vacaville, Vall ejo, Walnut Creek, and Yuba City CA; the Town of Yucca
Valley, CA; the cities o f Maple Valley and Newcastle, WA; the Ci ty of Sa lem, OR; the County
of Marin, CA; and the San A nto nio Housing A uthority, TX. Our exten sive contacts and
knowledge of o utstanding candidates w ill ensure you have a quality group of finali st s from which
to select the City of Moorpark's next Community Development Director.
218
Recent Community Development Director recruitments we have completed similar in size and
scope to your upcoming search include the following:
2018
Hayward, CA (Director of Development Services)
2017
Chowchilla, CA (Community & Economic Development Director)
Marysville, CA (Director of Community Development and Services)
Port of Long Beach, CA (Director of Communications and Community Relations)
Stockton, CA (Deputy Community Development Director/Building Official)
2016
Alhambra, CA (Development Services Director)
Arvin, CA (limited search)
Sonoma County, CA (Executive Director of the Community Development
Commission)
We work as a team on every search at Bob Murray & Associates. Your Project
Lead would be Ms. Valerie Phillips, who would not only direct and supervise the
project team from beginning to end, but also serve as the Recruiter for the project
as well.
To learn first-hand of the quality of our services and why the majority of our
engagements come from repeat and referred clients, we invite you to contact the
references listed on page 14 of the attached proposal.
We look forward to your favorable consideration of our qualifications. Please do
not hesitate to contact us at (916) 784-9080 with any questions.
Sincerely,
~~~
Valerie Gaeta Phillips
President, Bob Murray & Associates
219
TABLE OF CONTENTS
THE RECRUITMENT PROCESS ...................................... 2
STEP 1 DF\'IC:LOP Tl IE C \N DTD ,-\T I·: PROl'ILE ....................................................... '.2
Optional Semii'f': Comnm 11i(y and S1aj/f1111olv('J}unl ...................................................... 2
STEP 2 DESI GN/DISTRIBUTE BROCI !URE ,-\N D Am'ERTISEi\fENTS ................... 2
Reachin~~ Di1!('J:1·e Candidates ......................................................................................... 3
STEP 3 RECRUIT C.\NDTDXl'ES ................................................................................ 3
STEP 4 SCIIBEN C.\NDTD.-\TES ................................................................................. 4
STEP 5 CONDUCT PRELl:\ll N :\R\' l NTER\'IE\VS ..................................................... 4
STEP 6 S E .\RC ll PUBJJC RECORDS .......................................................................... 4
STEP 7 M\KI ·: REC0 1\l J\fEND"\TH l NS ....................................................................... 4
STEP 8 E\CILIT.\TE G!N .\L l N TER\'IE\X/S ................................................................ 5
STEP 9 C O N D UC T13.\CJ..:.G RO U D .\ND REFERE NCE CHECKS ............................ 5
STEP 10 A SS IST I N N!~G OTl.\TIO N S ........................................................................ 6
COMPLETE ADMINISTRATIVE ASSISTANCE .............. 6
COSTS AND GUARANTEE ................................................. 7
PROFESS ION .\L FEE .-\N D l ~XPE NSES ...................................................................... 7
Optional S en1ii.'f'S ........................................................................................................... 7
GUAR.-\NTEE .............................................................................................................. 8
RECRUITMENT SCHEDULE ............................................ 8
FIRM PROFILE .................................................................... 9
REFERENCES ..................................................................... 14
220
THE RECRUITMENT PROCESS
Bob Murray & Associates' recruiters are specialists in finding the perfect fit, providing security
and fairness to candidates and clients while ensuring the integrity of the search process. We
understand that superlative recruiting for the Community Development Director will lead to
superlative results for the City of Moorpark. Outlined below are the steps in our proven
recruitment process, refined through our 30+ years of experience in executive search.
STE P 1 DEVELOP THE CANDIDATE PROFILE
Our understanding of the City of Moorpark's needs will be key to a successful search.
Ms . Valerie Phillips will meet in person with the City Manager, and key stakeholders
identified by the City, to learn as much as possible about the ideal candidate for the
Community Development Director position. We want to become familiar with the
values and culture of the organization, as well as to understand the current-and
future-issues, challenges, and opportunities in the City of Moorpark.
Ms. Phillips will review and help define the City's wish-list regarding the ideal
candidate's personality, management style, knowledge, skills, and abilities and will
work with the City to identify expectations regarding education and experience.
The City Manager and Ms. Phillips will discuss compensation, benefits, and other
key information necessary to ensure that outstanding candidates are attracted to
this opportunity. The profile we develop together at this stage will drive
subsequent recruitment efforts.
Op1io11al S e171ice: Co11Jn11111iry and Stqjfl m10/vemenl
We find that many of our clients value a recruitment process that opens the
opportunity for community members, business leaders, organization
representatives, and employees to provide input regarding the ideal candidate. Our
recruiters are skilled in designing and facilitating forums, town hall meetings, and
online surveys that allow equitable involvement from a variety of constituencies and
in consolidating feedback into a cohesive narrative of common themes.
If the City of Moorpark so desires, we will work with the City Manager to create a
customized community and/ or staff input process.
STEP 2 DESIGN /DISTRIBUTE BROCHURE AND ADVERTISEMENTS
Ms. Phillips and your dedicated Recruitment Coordinator will use the candidate profile
developed with the City of Moorpark to create a professional recruitment brochure, with
the assistance of our professional graphic designer. The four-page, full -color brochure will
describe the community, organization, position, ideal candidate, and compensation and will
include pictures provided by the City of Moorpark that you feel best represent your
organization and your community.
Bob J\I urra y & • \ssociate~ P ro r osa l for the City of i\foo rpark Page 2
221
Upon your approval, Ms. Phillips will send the brochure by postal mail and email to a targeted
audience, personally inviting potential candidates to apply for the Community Development
Director position. We will also place the recruitment brochure on our website, which attracts
over 11,000 unique hits weekly and is a trusted resource for candidates seeking executive and
professional positions. Two sample brochures are included in this proposal package for your
reference.
Ms. Phillips will also design an effective advertising campaign appropriate for the
Community Development Director recruitment. Our broadest outreach comes through
our active social media involvement on Facebook, Linkedln, and Twitter, where
upcoming and current positions are posted. Sources such as Western Ciry Magazjne, the
"Jobs Available" newsletter, and the Careers in Government website will be used to
reach an extensive local government audience, while position-specific postings will
be chosen to attract candidates who have built their careers in and are committed to
the Community Development Director field.
Suggested Community Development Director-specific advertising sources for the
City of Moorpark's search include:
T American Planning Association
• National Association of Development Organizations
T National Community Development Association
Bob Murray & Associates does not typically place ads with job aggregators or
general job posting sites such as CareerBuilder, Monster, or Indeed, as we have
found that the broad reach of these sites does not necessarily lead to quality
candidates for ex ecutive and professional positions.
Reaching Divn:re Candidates
Bob Murray & Associates, a woman-and minority-owned business, is proud of its
commitment to attracting and placing diverse candidates. Not only do we place
a dvertisements with websites designed to attract minority and female candidates,
but our President, Valerie Phillips, is a member herself of many diversity-focused
organizations including the Local Government Hispanic Network, the League of
Women in Government, the Professional Women's Network, Mexican Professionals,
and Women Leading Government. She networks frequently with fellow members to
gain insight into which potential candidates are leaders in their field . Ms. Phillips will
seek to reach candidates in communities and organizations with demographic profiles
and populations served like that of the City of Moorpark, to maximize the potential for
individuals from a wide variety of backgrounds, cultures, and life experiences to be
considered for the Community Development Director position.
STEP 3 RECRUIT CANDIDATES
The strongest candidates are often those who are successful and content in their current
positions and need to be sold on a new opportunity. Our extensive network of contacts, developed
through over 1,400 successful placements, is a primary source for identifying and obtaining
Bob i\Iurray & Associates Proposal for the C ity of i\Ioorpark Page 3 222
referrals for these candidates. Our in-house database of 40,000 current and former ex ecutive and
professional candidates is a valuable resource that can only be built over time-time that we have
invested into perfecting our process for finding the right candidates for our clients. Our
aggressive o utreach efforts are focused on phone calls to personally invite potential applicants,
answer questions, and allay any reservations, and these efforts are essential to the success of
the Community Development Director recruitment.
STEP 4 SCREEN CANDIDATES
Following the closing date for the recruitment, M s. Phillip s will screen all resumes we
have receiv ed, u sing the criteria established in the candidate profile as a basis upon
which to narro w the field of candidates. Internal candidates receive sensitive
consideration, and Ms. Phillips will discuss with the City Manager how the City of
Moorpark wishes t o proceed with these candidates .
S TEP 5 CONDUCT PRELIMINARY I N TERVIEWS
Ms. Phillips will personally interview the top 10 to 15 candidates from the resume
screening , with the g oal of determining which candidates have the greatest
potential t o succe ed in your organization. To reduce travel-related expenses to
our clients and increase efficiency in the search process , these interviews are
typically c o nducted v ia Skype, FaceTime, or other convenient videoconferencing
applications .
During these in-d epth interviews, Ms. Phillips will explore each candidate's
background and exp erience as it relates to the C ommunity Development Director
position, such a s significant accomplishments, size and scope of responsibility, and
organizational culture. In addition, Ms. Phillips will discuss with the candidates
their motivation for a pplying for the position and assess his /her knowledge, skills,
and abilitie s . She will devote specific attention to establishing the likelihood of the
candidate's acceptance of the position if an offer of employment is made.
STEP 6 SEARCH PUBLIC RECORDS
U nder the dire ctio n o f Ms . Phillips, your dedicated Recruitment Coordinator will
conduct a rev iew o f published print and online articles for each recommended
candidate. So urces include Lexis -Nexis™, Google, social media, and our contacts in
the field . T his will alert Ms . Phillips to any further detailed inquiries we may need to
make before our recommendations are finalized.
S TEP 7 M AKE RECOMMENDATION S
Based o n o ur findings during the preliminary interview process, Ms. Phillips will
recommend a limited number of candidates for your further consideration. She will make
specific reco mmendations and will help facilitate discuss ions regarding the candidate pool, but
the final d e termina tio n o f those to be considered will be up to you.
Bob J\Iurra y & ,\ssociai-cs Propo sal for th e City of ;'\Ioorpark Page 4
223
We typically recommend 6-8 candidates that we feel will best match your expectations and prepare
a detailed written report on each candidate. This bound report provided to each member of the
decision -making body includes:
"' Candidate list with Recommended Finalists identified in Group 1 and Group 2
(primary and secondary recommendations), as well as Internal candidates
Summary of experience, education, and salary information for each
Recommended Finalist candidate
"' Complete cover letter and resume for each Recommended Finalist candidate
• List of Other Applicants (those who did not meet minimum qualifications or were
otherwise unsuitable, based on our screening process)
Bob Murray & Associates maintains all search records for a period of seven (7) years
following each recruitment, and we are happy to forward cover letters and resumes
for each applicant by postal mail or email as soon as the recruitment closes to new
a pplications.
STEP 8 FACILITATE FINAL INTERVIEWS
Our years of experience will be invaluable as we help you develop an interview
process that objectively assesses the qualifications of each candidate. We will work
with the City of Moorpark to craft and implement an interview approach that fits
your needs. This may include individual and panel interviews by the City Manager
and key stakeholders, community/ employee interview panels, writing and
presentation samples , meet-and-greets, or another specialized process element Ms.
Phillips helps the City of Moorpark to design.
Ms. Phillips will be present on-site during the interviews to facilitate as necessary
during the process and to guide discussion to consensus regarding final candidates.
Bound interview books will be provided to each interview panel member
containing:
"' Recruitment brochure with candidate profile
V-Interview schedule
• Suggested interview questions
Experience summary, cover letter, resume, and rating form for each
candidate
Ranking forms for use during the panel interview process
We will work closely with your staff to coordinate and schedule interviews and candidate
travel. Our goal is to ensure that each candidate has a very positive experience, as the way
the entire process is conducted will influence the final candidates' perception of yo ur
organization.
STE P 9 COND UCT BACKGROUND AND R EFERENCE CHECKS
Ms. Phillips and your Recruitment Coordinator will conduct detailed reference checks for up to
three (3) final candidates. To gain an accurate and honest appraisal of the candidates' strengths
Bob J\l urra y & . \ssocia tes Proposal for th e City of Moorpark Page 5 224
and weaknesses, we will talk candidly w ith people who have direct knowledge of their work and
management style . In addition to g aining a 360-degree view of candidates from the p erspective
of their supervisors, subordinates and peers for the p ast several years, we will make a point of
speaking confidentially to individuals who may have further insight into a candidate's abilities
but who may not be o n their preferred list of contacts .
Your Recruitment Coordinator will work with candidates and our professional
backgrounding firm, HireRight, to conduct credit, civil litigation, and motor vehicle record
checks and verify candidates' degrees.
STEP 10 ASSIST IN NEGOTIATIONS
We recognize the critical importance of successful negotiations and can serve as your
representative during this process. Ms . Phillips knows what other organizations have
done to put deals together with grea t candidates and what the current market is like
for Community Development Director positio n s in o rganizations like the Ci ty of
Moorpark's. Sh e will be available to advise you regarding current approaches to
difficult issues, such as housing and relocatio n . We will represent yo ur interes t s
and advise the chosen candidate and you regarding salary, benefits, and
employment agreements, with the goal of putting together a deal that results in the
appointment o f your chosen candidate . With our proven experience and vested
interest in a positive outcome, we can turn a very difficult aspect of the recruitment
into one that is straightforward and agreeable for all parties involved.
COMPLETE ADMINISTRATIVE ASSISTANCE
We receive many unsolicited testimonials each year from clients and candidates
alike noting our prompt, considerate, accurate, and pro fessional service during the
search process. Throughout the recruitment, in time intervals that suit the City of
Moorpark, we will provide yo u with updates on the status of the search and attend
to all administrative details on your behalf.
Candidates receive immediate acknowledgement of their applications, as well as
personal phone calls and/ or emails (as appropriate) advising them of their status at
each critical point in the recruitment. Candidates who receive preliminary o r final
interviews and are not chosen to move forward in the interview process will receive
personal call s from Ms. Phillips on behalf of the City of Moorpark.
It is o ur internal company standard that all inquiries from clients and candidates receive
a response within the same business day whenever possible, and certainly within 24 hours
if the inquiry is received during the work week. Ms. Phillips will be available to the Ci ty of
Moorpark by office phone, cell pho ne, and email at any time to ensure a smooth and stress -
free recruitment process.
Bob M urray & "\ssoci;ites Propo~al for th e Ci ty of i\Ioorpark Page 6
225
COSTS AND GUARANTEE
PROFESSIONAL FEE AND EXPENSES
The fixed, flat professional services fee for conducting the Community Development
Director recruitment on behalf of the City of Moorpark is $17,500. Services provided for
in this fee consist of all steps o utlined in thi s proposal, including three (3) days of meetings
o n site and complete reference and background checks for up to three (3) final candidates.
The City of Moorpark will also be responsible for reimbursing expenses Bob Murray &
Associates incurs on yo ur behalf. We estimate expenses for this project not to exceed
$6,900. Reimbursable expenses include (but are not limited to) such items as the cost
of recruiter travel; clerical support; brochure development; placement of ads; credit
and civil background checks; education verification; and public records searches.
Postage, printing, photocopying, and telephone charges are allocated costs and
included in the expense estimate. In no instance will expenses exceed this estimate without
prior approval from the City of Moorpark.
Exp ense reimbursement for candidate travel related to on-site interviews will be
the responsibility of the City of Moorpark.
Professional Fees and Reimbursable Expenses
Profe ssional Services (Fixed Flat Fee)
Reimbursable Expenses
Example costs and approximate amounts include:
Brochure Design and Printing ($1,275)
Advertising ($3,000)
Background Checks -3 candidates ($550)
Consultant Travel ($1,500)
--· lies, shi
Optiona l S en;iceJ
$17,500
$6,900
• Community /Staff Input Forum: $1,500/ day, plus travel expenses
• Online survey with analysis of results: $250
"' Additional on-site meeting days: $1,500 /day, plus travel expenses
...;. Additional background checks: $250 /candidate
... Additional reference checks: $500 /candidate
... Other services: $250/hour or $1,500 /day
Bob J\furra y & , \ssociatc s Propo ~a l for th e C ity o f ;\foorpark Page 7
226
GUARANTEE
Should a candidate recommended by our firm resign or be terminated within the first 12 months
of employment , we will provide the City of Moorpark with professional services t o secure a
replacement. Servic es will be provided at no cost, aside from expenses incurred on the City
of Moorpark's behalf during the new search. We are confident in our ability to recruit
o utstanding candidates and d o not expect the City to find it necessary to exercise this
provision of our proposal.
RECRUITMENT SCHEDULE
We are prepared to start work on this assignment upon receipt of a signed profes sional
services agreem ent or other written, authorized notification. A full search can be
completed in 13 -16 weeks from the date of initial meetings with our client.
The fin al recruitment schedule will be determined in collaboration with C ity of
Moorpark. A typical timeline of tasks and events is included here for reference.
Month 1
Week 1
Candidate
Profile
Weeks 2-4
Develop & Print
Brochure
Week4
Place Ads
Week4
Begin Recruiting
Bob J\Iurray & ,\sso ciates
Month 2
WeekS
Distribute
Brochure
Weeks 6-8
Continue
Recruiting
Month 3
------
Week9
Screen
Candidates
Week 10
Preliminary
Interviews
Week 11
Search Public
Records
Week 12
Recommend
Finalists
Month 4
Week 13
Finalist
Interviews
Weeks 13-14
Backgrounds &
References
Candidate
Appointment
Proposal for the Ci ty of "l\Ioo rpark Pa ge 8 227
FIRM PROFILE
OUR STAFF
Bob Murray & Associates is a small firm focusing exclusively on executive search services.
We have a team of seven (7):
• Bob Murray, Founder
Valerie Gaeta Phillips, President
Gary Phillips, Executive Vice President
Regan Williams, Vice President
Joel Bryden, Vice President
Amber Smith, Principal Recruitment Coordinator
• Hellen Amsden, Sen ior Recruitment Coordinator
BOB MURRAY, FOUNDER
Mr. Murray-known simply as "Bob" to his clients and candidates throughout the
western U .S.-brings over 40 years' experience as a recruiter and is recognized as
one of the top local government recruiters in the nation. He conducted hundreds
of searches for cities, counties, and special districts and was called on to conduct
searches for some of the largest, most complex organizations in the country-and
some of the smallest. Mr. Murray conducted searches for chief executives,
department heads, professional and technical positions, taking the lead on many
of the firm's most difficult assignments with great success. His clients retained
him again and again, given the quality of his work and success in finding candidates
for difficult to fill positions.
Mr. Murray received his Bachelor of Science Degree in Criminology from the
U niversity of California at Berkeley with graduate studies in Public Administration
at California State University at Hayward.
As our Founder, Mr. Murray currently takes on few searches personally but
continues to provide valued insight and experience to our team members regarding
all aspects of the recruitment process.
VALERIE GAETA PHILLIPS, PRESIDENT AND DESIGNATED RECRUITER
Ms. Gaeta Phillips has over 18 years of recruiting experience, including more than a
decade of recent experience in executive search for public, private, and startup companies
nationwide. Since joining Bob Murray & Associates, Valerie has completed over 40
searches in a diverse range of fields, including city and general management, planning,
finance, human resources, transportation, communication and public relations, community
and economic development, information technology, parks and recreation, and operations.
She has recruited at all levels of municipal and non-profit organizations, from technicians and
engineers to Executive Directors and C hief Executive Officers.
Bob t\lnrray & . \ssociates Proposa l [o r rh e City of Moorpark Pa ge 9
228
Valerie is valued for her passion for finding and retaining the most outstanding candidates for
even the most difficult or untraditional assignments and for her commitment to her clients'
success; she is also active in a variety of industry organizations and in diversity-focused
associations. Valerie is called upon often to serve as an expert speaker on topics such as
managing one's online reputation, diversity issues in municipal and non-profit leadership, and
how to identify a good "fit" for organizational culture .
Ms. Gaeta Phillips, along with Executive Vice President Gary Phillips, has a passion for
helping people, evidenced by fundraising, sponsorship, and involvement in raising
awareness for organizations such as Autism Speaks, the UC Davis M .I.N.D. Institute,
and the Northern California Special Olympics.
GARY PHILLIPS, EXECUTIVE VICE PRESIDENT AND RECRUITER
Since joining Bob Murray & Associates, Mr. Phillips has completed over 50 searches
for executives and professionals in a wide variety of fields including animal services,
city and general management, planning, legal counsel, cyber security, and human
resources. Gary's clients have ranged from municipal government to non-profit
and private sector organizations, and he has sourced outstanding candidates for
positions from the level of division managers up to City Managers, Executive
Directors, and General Managers.
Gary started his career with a New York-based Fortune 100 company and quickly
became a Senior Manager, building and running a large customer service
organization that eventually ex panded to 13 countries in Europe. He proceeded to
hold senior leadership positions in several Fortune 500 companies, with noted
successes such as building an organization from two to 250 employees worldwide
and growing a company from 800 to 1200 employees.
As part of an executive acquisition and recruiting team, Gary helped build a start-
up enterprise software company in San Francisco, recruiting top-notch talent and
building a world-class organization. He has maintained customer relationships in
the public sector and the private sector, including medical and financial institutions.
He prides himself on finding key talent and offering the best customer service to his
clients.
Mr. Phillips, along with Ms. Gaeta-Phillips, is involved in his community as a soccer
coach, as an organizer of fundraisers for Autism Speaks and the UC Davis M.I.N .D.
Institute, and as a sponsor of the Northern California Special Olympics. Mr. Phillips
received his Associate of Science degree and completed additional coursework at
Rochester Institute of Technology, NY.
REGAN WILLIAMS, SENIOR VICE PRESIDENT AND RECRUITER
Mr. Williams brings 30 years of local government experience to Bob Murray & Associates and
has over 17 years of experience in executive recruitments with our firm . In his time with Bob
Murray & Associates, Regan has conducted over 275 executive searches ranging from managers
and department heads to City Managers, Executive Directors, and General Managers. If Regan
Bob 1\lurray & "\ssociate s Propo,al for the City of i\Ioorpa rk Page 10
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were to have a recruiting specialty, it would be public safety positions: he has personally conducted
over 60 Police Chief and 20 Fire Chief recruitments.
Prior to joining Bob Murray & Associates, Regan served as Director of Public Safety with the
City of Sunnyvale, CA. He was involved in the development of some of Sunnyvale's most
innovative public safety programs and has a national reputation for excellence in law
enforcement, as well as in law enforcement executive recruiting. Regan's clients find his
prompt and personal attention, insight, and expertise in recruitment and selection an asset.
He is often called upon to recruit for difficult-to-fill law enforcement positions, such as
the position of Police Chief or City Manager in challenging political environments.
Mr. Williams received his Bachelor of Science Degree in Administration of Justice
from San Jose State University. He is also a graduate of the FBI National Academy.
JOE L BRYDEN, VICE PRES ID ENT AND R E CRUIT E R
Mr. Bryden has over 30 years of local government experience that he brings to the
firm, having retired as Chief of Police in Walnut Creek, CA prior to joining Bob
Murray & Associates in 2012 . Throughout his career, Joel has been involved in
public sector consulting, with vast experience in hiring and promotional processes,
as well as interviewing candidates for advancement in all aspects of local
government.
Joel has a solid reputation as a leader in the public sector and his ability to find and
evaluate outstanding applicants for our clients is invaluable in the search process.
Since joining Bob Murray & Associates, Joel has conducted over 50 recruitments
in a broad range of sectors including police, fire, building, planning, city
management, and general management. He is often called upon to recruit
specialized or difficult-to-fill positions, such as Independent Police Auditor.
Mr. Bryden is a graduate of the FBI National Academy and obtained his Bachelor
of Arts Degree in Communication from San Diego State University. He is currently
based in Walnut Creek, CA.
AMBE R SMIT H, PRINCIPAL RECRUITMENT COORDINATOR
A s Principal Recruitment Coordinator with Bob Murray & Associates, Ms. Smith acts
as a liaison between clients and candidates from beginning to end of each recruitment
process. U nder the direction of each client's assigned Recruiter, Amber is responsible
for the development and distribution of position recruitment and advertising materials,
client research, reference and background checks, responding to requests for proposals,
and providing a broad range of support services for the recruiting team. She also provides
leadership for our in-house staff and is an invaluable resource.
Amber brings over a decade of client-oriented customer service, administrative, and
management ex perience to Bob Murray & Associates. Since joining our team in 2011, she has
shown a commitment to working as a partner with clients and candidates to provide a quality
service and ex perience.
Bob J\I urrny & .\ssociates Proposal for th e Ci ty of ;\Ioorpark Page 11
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Ms. Smith received her Bachelor of Arts degree in Business Administration from La Sierra
University, Riverside, California .
H ELLEN AMSDEN, SENIOR R E CRUITM ENT COORDINATOR
Ms. A msden acts as a liaison among clients, recruiters, and candidates throughout each
recruitment process. Under the direction of our client's assigned Recruiter, Hellen's
responsibilities include development and distribution of position recruitment and
advertising materials, client and candidate research, reference and background checks,
responding to requests for proposals, and providing a broad range of support services
for the recruiting team.
Hellen joined our firm in 2016 with nearly a decade of customer service,
administrative, and leadership ex perience. She is committed to providing the highest
level of quality support and to working as a partner with clients and candidates
throughout the search process .
Ms. Amsden graduated summa cum laude with a Bachelor of Arts degree in
Leadership and Organizational Studies from Saint Mary's College of California.
CORP ORATION
Bob Murray & Associates was founded in May 2000 and operated under the
corporation name MBN Services, Inc. until June 2014; our new corporation name
is GVP Ventures, Inc., incorporated in California in 2014. Contact information
for the corporation and the firm is as follows:
GVP Ventures, Inc. OR Bob Murray & Associates
1544 Eureka Road, Ste . 280
Roseville, CA 95661
(916) 784-9080
apply@bobmurrayassoc.com
Our corporation and firm are financially sound (and have been so since 2000), with
documentation from our accountant available to your organization prior to final
ex ecution of a professional service agreement. We have never been involved in any
litigation, aside from our personnel serving as expert witnesses.
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PROFESSIONAL ASSOCIATIONS
Our firm, represented by our President Valerie Gaeta Phillips and/ or our Executive Vice
President Gary Phillips , is involved in the following organizations to remain engaged with
current and future issues relevant to the work we conduct on behalf of clients like City of
Moorpark:
.,... California Special Districts Association -Member
California City Management Foundation (CCMF) -Member
International City/ County Management Association (ICMA) -Member
League of California Cities -League Partner
League of Women in Government -Sponsor/ Member
Municipal Management Association of Northern California (MMANC) -
Sponsor/ Member
Municipal Management Association of Southern California (MMASC) -
Sponsor/ Member
Members of our leadership team not only attend events sponsored by these
associations but are also frequently called upon to serve as panel members and to
provide specialized lectures regarding industry-specific issues.
Recent and upcoming speaking engagements and trainings provided b y our staff
include:
T "Role of the Chief' class, presented by Joel Bryden on behalf of the
California Police Chiefs Association
-+ "Standing Out from the Crowd with Your Online Reputation,'' presented
b y Valerie Phillips at the 201 7 MMASC Annual Conference; and
Organization o f Latino Affairs invited speaker -Valerie Phillips for
Hispanic Heritage Month
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REFERENCES
Clients and candidates are the best testament to ow: ability to conduct quality searches. Clients
for whom Bob Murray & Associates has recently conducted similar searches are listed below.
CLIENT:
POSITION:
YEAR:
City of Hayward, CA
Director of Development Services
2018
REFERENCE: Ms. Kelly McAdoo, City Manager,
CLIENT:
POSITION:
YEAR:
(5 10) 583-4305, Kelly.McAdoo@hayward-ca.gov
City of Costa Mesa, CA
Economic and Development Services Director
2017
REFERENCE: Ms. Tamara Letourneau, Assi stant City Manager,
(714) 75 4-5122, tamara.letourneau@costamesaca.gov
CLIENT:
POSITION:
YEAR:
REFERENCE:
CLIENT:
POSITION:
YEAR:
City of Manteca, CA
Community Development Director
2016
Mr. Joe Kriskovich,
Director of Human Resources & Risk Management,
(209) 456-8700, jkriskovich@ci.manteca.ca.us
County of Sonoma, CA
Executive Director, Community Development Commission
2016
REFERENCE: Ms. Golbou Ghassemieh,
Assistant Director of Human Resources,
(707) 565-2148
We appreciate the City of Moorpark's consideration of our
proposal and look forward to working with you.
Bob J\I urrn y & , \ssociarcs
BCJB MURRAY
& ASSOCIATES
l!:>C .. llRT• IN EKllQUTIVll 81CARC"'
Proposal for the City of ;\Ioo rpnrk Pnge 14
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