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Home My WebLink AboutAGENDA REPORT 1997 0820 CC REG ITEM 10IAGENDA REPORT CITY OF MOORPARK TO: The Honorable City Council FROM: Mike Lewis, Captain Moorpark Police Department Martin R. Cole, Management Analyst 4 Department of Administrative Services 5� f. a_7 ITEM /®, . CITY OF MOORPAR& CALIFORNIA City ouncil Meeting of ? Z C' 199 7 ACTION: ' Z BY: DATE: August 8, 1997 (CC Meeting of August 20, 1997) SUBJECT: Consider the Reappropriation of Unspent Fiscal Year 96/97 Supplemental Law Enforcement Services Fund Grant Monies in the Amount of $34,933.13 BACKGROUND During Fiscal Year 96/97, the City was awarded $64,578 in Supplemental Law Enforcement Services Fund ( SLESF) grant monies from the State of California. The SLESF grant was created by the State to enhance public safety by increasing the level of service provided by local law enforcement agencies. In accordance with Council direction provided on October 16, 1996, the monies were originally appropriated for the purchase of several pieces of equipment, including: a new patrol motorcycle, computer upgrades, a fax broadcast system, and a fax machine for the Police Resource Center. The following table summarizes the status of the purchases authorized for the FY 96/97 SLESF grant: DESCRIPTION ORIGINAL PROJECTED SURPLUS/ BUDGET AMOUNT SPENT - DEFICIT IN FY 96/97 Vehicle Maintenance $500.00 $1,099.70 $- 599.70 (for Motorcycle) Phone Usage $2,000.00 $0.00 $2,000.00 (FAX Broadcast Sys) Motor Fuel $500.00 $500.00 $0.00 (for Motorcycle) Fax Broadcast $7,400.00 $0.00 $7,400.00 System 000273 Memorandum to the Honorable City Council Reappropriation of the FY 96/97 SLESF Grant August 8, 1997 Page 2 DESCRIPTION ORIGINAL PROJECTED SURPLUS/ BUDGET AMOUNT SPENT - DEFICIT IN FY 96197 Light Arrow Boards* $1,800.00 $0.00 $1,800.00 (for Police Vehicles) Patrol Motorcycle $22,078.00 $12,100.27 $9,977.73 (including training /uniforms) FAX Machine $5,000.00 $0.00 $5,000.00 (for Resource Center) Public Outreach $3,800.00 $0.00 $3,800.00 Enhancement Equipment Video Cameras $4,500.00 $3,919.71 $580.29 (for patrol vehicles) Computer Upgrades $17,000.00 $12,025.19 $4,974.81 TOTALS: I $64,578.00 $29,644.87 $34,933.13 * Please note: The light arrow boards were obtained from the County of Ventura at no cost to the City. DISCUSSION As noted in the above table, staff was able to make several of the purchases contained in the October, 1996 report. However, as the fiscal year continued, a price of $19,305 for the fax broadcast system was obtained utilizing the system currently in use in the City of Oxnard's Police Department as a guide. Due to the significant difference between the $19,305 quote and the $14,400 budget, staff did not pursue the purchase of the fax machine /broadcast system during FY 96/97. Fortunately, unlike the great majority of federal and state grants, the SLESF grant does not have an explicit timely expenditure" requirement nor a requirement to expend the grant monies during the year in which they are received. However, staff does not recommend undue delay in completing purchases with the grant money. 0002'74 Memorandum to the Honorable City Council Reappropriation of the FY 96/97 SLESF Grant August 8, 1997 Page 3 DISCUSSION (Continued) Given the current $34,933 unspent balance from FY 96/97, staff is proposing the following uses for the balance: DESCRIPTION BUDGET REQUESTED FAX Broadcast system $19,305.00 Additional Computer Equipment (including laptop computers for use in patrol vehicles $15,628.13 TOTAL: $34,933.13 Under this proposal, the FAX broadcast system would be purchased as originally proposed but placed at the East Valley Sheriffs Station. In this way, the phone lines supporting the system would be paid indirectly by the County. Monies which were originally designated for public outreach would be redirected to purchase additional computer equipment for use by patrol officers. A more detailed listing of the proposed purchases of computer equipment is attached as Attachment "A." RECOMMENDATION ( ROLL CALL VOTE) That the City Council adopt Resolution 97 - amending the FY 97/98 Budget in the amount of $34,933.13 for expenses related to the balance of the Fiscal Year 1996/1997 Supplemental Law Enforcement Services Fund grant as held in the General Fund (Fund 100). 00 ®2'75 ZU -lyy f lb: U4 l,UIT'U I LKLHNU COMPUWAVE, 1839 Knoll Ventura, C i I C. D ive A 93003 -7321 H.02 Attachment "A" (805) 650 -8808 - <<< PRICE UOTATION >>> Page: 1 Date: June 30, 1997 j SP: Scott Rudolph Quote # VT- 028286 i Quote terms: July 30, 1997 ---------------------------------- - -t----------------------------------------- DELIVER TO: CITY OF MOORPARK BILL TO: DON REYNOLDS 799 MOORPARK AVE ! CITY OF MOORPARK 799 MOORPARK AVE MOORPARK CA 93021 (805) 529 -6864 MOORPARK, CA 93021 (805) 529 -6864 -------------------------------------L----------------------------------------- Qty ------------------------------------- Stock Number Description 1 I — - - - -- - - - - - - - - - - - Price - - - - - - - - Amount 1 *TOSH -A1233 T510CDT P133 �6;2.1GB TFT 1OXC - - - - 3355..00 - - - - - - - - - - - 3355.00 1 *CPAQ -A0409 COMPAQ LTE538 16 /2.1GB TFT 3583.00 3583.00 1 *CPAQ -F0029 6X MULTIBAY C -ROM F /LTE 408.00 408.00 2 *CPAQ -A0479 ARMADA 52 OD P133 16 /1GB CD D 1943.00 3886.00 2 *HPCD -D5167 HP SCANJET 5S 228.00 456.00 1 329603 EZ -30 SMART BEL PRINTER 140.00-' 140.00 1 *248914 SIIG SERIAL CARD DB25 28.00 28.00 1 *117879 AUTOCAD LT F/ IN 3.11 255.00 255.00 1 *444508 MAPINFO PROF 3.0 CD -ROM 1266.00 1266.00 1 *444510 STREET INFO MDkPS F /WIN MAPINFO 970.00 970.00 SALE TOTAL Freight /Other SUB TOTAL Service Total TAX TOTAL QUOTE TOTAL TI 1W 7n + o7 no - cZQ 14347.00 0.00 14347.00 0.00 1040.16 $ 15387.16 000Z 76 RESOLUTION NUMBER 97 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK AMENDING THE FY 97198 BUDGET IN THE AGGREGATE AMOUNT OF $34,933.13 FOR THE GENERAL FUND (FUND 100) FOR PURCHASES RELATED TO THE BALANCE OF THE FISCAL YEAR 1996/1997 SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND GRANT WHEREAS, on June 18, 1997, the City Council adopted the Budget for Fiscal Year 1997/1998; and, WHEREAS, a staff report has been presented to said Council requesting a budget amendment in the aggregate amount of $34,933.13; and, WHEREAS, Exhibit "A" hereof describes said budget amendment and its resultant impacts to the budget line item(s). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES RESOLVE AS FOLLOWS: A budget amendment for the General Fund (Fund 100) in the amount of $34,933.13 as more particularly described in Exhibit "A" attached hereto is hereby approved. PASSED, APPROVED AND ADOPTED this 20th day of August, 1997. Patrick Hunter Mayor ATTEST: Lillian E. Hare, CMC City Clerk 000277 Resolution 97 - Exhibit "A" SUPPLEMENTAL APPROPRIATIONS BY ACCOUNT NUMBER ACCOUNT NUMBER CURRENT APPROPRIATION SUPPLEMENTAL APPROPRIATION/ REDUCTION REVISED APPROPRIATION 100.501.5026.000.9906 $4,700.00 $19,305.00 $24,005.00 100.501.5026.000.9908 $0.00 $15,628.13 $15,628.13 TOTALS: 1 $34933.13 U® ®2'78 Moorpark Police Department MEMORANDUM TO: Honorable City Council FROM: Captain Mike Lewis rti'►L- DATE: August 26, 1997 SUBJECT: Supplemental Information Regarding the Proposed Usage of FY 96/97 SLESF Grant Monies In response to questions which were raised by Council during the discussion of this proposal at the August 20, 1997 City Council Meeting, I am able to provide the following information. Teleminder Notification System The item described as a FAX Broadcast System should be more appropriately referred to as a Teleminder Crime Notification and Prevention System. This system includes both voice message and Fax capabilities to communicate with residents and businesses. Teleminder is an automated dialing system that calls the intended group of persons and delivers a prerecorded personal message. The system is driven by a P.C. and stores information about specific groups of people by interest, geographic location, residence, type of business, or particular situation. This type of grouping has applications beyond the Police Department such as Parks and Recreation, Economic Redevelopment Agency, City Clerks Office, and could even be provided to outside entities on a fee for usage basis, ie: service clubs, Chamber, athletic groups, etc. Teleminder is also an interactive mapping device which would display a map of the city and allows the designation of the group to receive the message by highlighting a specific area using the computer mouse, ie: different neighborhood areas, all locations along LA Ave., shopping centers, school sites, the downtown area, or a specific area experiencing a certain type of crime. Law Enforcement applications could include: emergency notifications, crime alerts, neighborhood crime watch information, missing persons or abductions notifications, notification of pending evacuation due to an environmental hazard, request for witnesses to a crime, location of a wanted criminal, call out of DART or Citizen Volunteer Groups, or to call in our staff in an emergency. Public safety uses could include: senior citizen check -ups of the elderly or shut -ins, juvenile offenders or parolee verifications, call out of city staff in emergency situations, etc. This system also has a remote call-in mode, in addition to the map mode and personal group creation mode, which allows for an individual (with proper access codes) to call in and activate the emergency call out of pre - designated groups of individuals in an emergency. With one phone call to the system 00()279 Supplemental Information Regarding FY 96/97 SLESF Grant Monies Page 2 of 2 you could deliver the same message to your target group saving time, eliminating multiple calls and expediting a response. Other features include: the ability to make 120 calls per hour based upon a 60 second message, the system comes preloaded with a map of Moorpark and listed phone numbers and addresses, has an automated message center in which individuals can report suspicious activity, logs and records all messages delivered and produces a written printout, detects answering machines and leaves message after the beep, and can also activate pagers and input a call back number. This system also has Fax transmission capabilities which include: using Teleminder as a library of faxes which can be transmit on a time delayed basis or individuals can call the system and access a menu of faxes such as crime 'statistics, emergency notifications, Parks and Recreation schedules or City Council Agendas and have it sent to them. Teleminder is marketed by a California company and also comes with: site preparation, delivery and installation, two days on -site training course, technical support by phone, 48 hr. or less repair on all hardware, one year free warranty on all hardware, software and technical support. This system has been in use by the Oxnard Police Department for over 3 years and has lived up to every claim made by the company. Computer Equipment The computer equipment and identified software will be used by patrol field services and in support of crime prevention and the new Administrative Assistant position. The laptop computers will be used by select patrol deputies and will allow the expeditious completion of reports without the deputy leaving the field. The Mapinfo and Street Info Mapping software will be utilized in the production of crime analysis information and specific targeting of crime locations which will be printed out and distributed to detectives and patrol personnel on a daily basis if needed. The purchase of this equipment is also a partial remedy to the loss of crime analysis support which was provided by Thousand Oaks P.D. until discontinued earlier this year. ()()()Z8o