HomeMy WebLinkAboutAGENDA REPORT 1997 0820 CC REG ITEM 10NITEM
AGENDA REPORT CITY OF MOORPAR& CALIFORNIA
C I TY O F MOORPARK f City Council
,L 199 nci Meeting �7
TO: The Honorable City Council ACTION:
FROM: Kenneth C. Gilbert, Director of Public-Worl
BY:
DATE: July 30, 1997 (Council Meeting 8- 20 -97) `
SUBJECT: Consider Resolution No. 97- Approving the State -
Local Partnership Program Supplemental Agreement for the
Maureen Lane, Bonnie View Street and the Downtown Alleys
BACKGROUND
In December of 1990, the City Council approved STATE -LOCAL ENTITY
AGREEMENT NO. SLTPP -5436, which is required in order to participate
in the State -Local Transportation Partnership Program. Pursuant to
the terms of that Agreement, each project to receive funding under
the program must be approved via execution of a Supplemental
Agreement. Prior Supplemental Agreements approved under this
program are listed as follows:
No. 001: Los Angeles Avenue Widening [West]; and,
No. 002: Traffic Signal @ Spring Road and Peach Hill Road.
No. 003: Tierra Rejada Road Widening Project
No. 004: 1995 Asphalt Overlay Project: Poindexter, Everett,
Walnut, Bard and Magnolia Etc.
DISCUSSION
A. Project Description
This requests approval of PROGRAM SUPPLEMENT NO. 005 [SB97-
5436(001) / E. A. Number 07- 9273641, relating to the
rehabilitation and /or reconstruction of the following streets:
• Downtown Alleys;
• Bonnie View Street; and,
• Maureen Lane.
B. Project Costs
A summary of the total project costs is as follows:
• Construction . . . . . . . . . . . . . . $301,136
• Construction Contingency . . . . . . . . $ 31,114
Sub -Total . . . . . . . . . . . . . . . 331,250
• Design . . . . . . . . . . . . . . . . . $ 27,855
• Contract Admin & Inspection . . . . . . S 15,000
• Total . . . . $374,105
• Less Expenses Prior to FY 1996/97 $(11,105)
• Total FY 1996/97 Budget . . . . . . . . $363,000
ST -LOCL5
000420
Maureen / Bonnie View / Alleys
Agreement Re: State Grant
Page 2
C. Grant Amount
The amount of the State Grant is restricted to a percentage of
the construction bid amount. Accordingly, the amount authorized
by the subject Agreement is $38,666. This amount is calculated
as follows:
• Construction Bid Amount . . . . . . . . $301,135
• State Share . . . . . . . . . . . . . . . 12.84%
• State Grant Amount . . . . . . . . . . . . $38,666
D. Project Funding Sources
The total amount of the project has been funded by the Moorpark
Redevelopment Agency (MRA). Upon completion of the project a
request will be made to Caltrans for payment of the grant. Upon
receipt of said payment, the grant funds will transferred to the
MRA to offset a portion of the total project costs.
RECOMMENDED ACTION
Staff recommends that the City Council adopt the attached
Resolution approving the subject Supplemental Agreement and
authorizing the Mayor to execute said document on behalf of the
City Council.
ST -LOCL5
s
Y
000427
Date: July 2, 1997
PROGRAM SUPPLEMENT NO. 005 Location: 07- VEN- 0 -MRPK
to Project Number: SB97- 5436(001)
STATE -LOCAL TRANSPORTATION E.A. Number: 07- 927364
PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP -5436
This Program Supplement is hereby incorporated into the State -Local Trans-
portation Partnership Program Agreement for State Share Funds which was
entered into between the Local Entity and the State on 01/05/91 and is
subject to all the terms and conditions thereof. This Program Supplement
is adopted in accordance with Paragraph 3 of Article I of the aforemen-
tioned Master Agreement under authority of Resolution No.
approved by the Local Entity on (See copy attached).
The Local Entity further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with any covenants or
remarks setforth on the following pages.
PROJECT TERMINI:
MAUREEN LANE, BONNIE VIEW STREET AND DOWNTOWN ALLEYS
TYPE OF WORK: AC OVERLAY /RECONSTRUCTION LENGTH: 1.0 (MILES)
PROJECT CLASSIFICATION OR PHASE(S) OF WORK
[X] Construction
Estimated Cost State Share Funds Matching Funds
IFY97 $ 38666 Local OTHER OTHER
$ 301135 FY98 $ 0 $ 262469 $ 0 $ 0
FY99 $ 0
City of Moorpark STATE OF CALIFORNIA
Department of Transportation
By BY
Chief, Office of Local Programs
Project Implementation
Date Date
Attest
Title
I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer Date �_ 2_4� $ 38666.00
Chapter Statutes Item Year Program 1HC1 Fund Source AMOK
162 1996 2660- 125 -042 96 -97 20.25.010.100 C 258010 042 -T 38666.00
Page 1 of 3
000428
07- VEN- 0 -MRPK
SB97- 5436(001)
SPECIAL COVENANTS OR REMARKS
DATE: 07/02/97
1. It is mutually understood between the parties that this
contract may have been written before ascertaining the
availability of legislative appropriation of funds, for
the mutual benefit of both parties, in order to avoid
program and fiscal delays that would occur if the
agreement were executed after that determination was
made.
The total amount of State -Local Transportation
Partnership funds payable by the State shall not exceed
$38666 to be encumbered and reimbursed as follows:
FY
FY
FY
Any increase in
revised program
Any decrease in
revised finance
96 -97 $ 38666
97 -98 0
98 -99 0
State Partnership funds will require a
supplement.
State Partnership funds will require a
letter.
2. The State Funds Share is calculated based on the lower of the
approved eligible application amount or the eligible award
amount.
3. SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY
REIMBURSEMENT PLAN AND UNDER $300,000 STATE SHARE
These Covenants supersede any conflicting provisions of the
Master Agreement:
A. The LOCAL ENTITY agrees that the payment of "State
ShareFunds" will be limited to the lesser of the product of
multiplying the calculated pro rata percentage as determined by
the STATE by either:
(a) The eligible award amount or
(b) The total eligible State /Local Partnership Project
cost in the approved State /Local Partnership Program
Application and accepts any consequent increase in
LOCAL ENTITY funding requirements.
B. The LOCAL ENTITY will invoice the State for the full "State's
Share" after the contract award or upon the State Budget Act
appropriation of funds, whichever occurs later. "State's Share"
is considered a grant and will be reimbursed as a lump sum
payment regardless of final project cost.
C. Prior to reimbursement under this Program Supplement, a
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000429
07- VEN- 0 -MRPK DATE: 07/02/97
SB97- 5436(001)
SPECIAL COVENANTS OR REMARKS
Request For Early Reimbursement form, executed by the LOCAL
ENTITY, must be on file with the STATE.
D. The financial audit and Final Project Expenditure Report
provisions of Sections 9 and 10 of ARTICLE I of the Master
Agreement are not applicable to this PROJECT.
4. In accordance with the State -Local Transportation Partnership
Program Guidelines dated June 8, 1994, project eligibility is
limited to contract items plus locally funded State or Local
Entity furnished materials and Supplemental Work. Supplemental
Work eligibility is further defined under the Project Eligibility
section of the Guidelines as limited to certain maximum costs and
to non -early reimbursement projects of $300,000 or less.
5. Reimbursement Ratio for this Cycle 7 (96/97) Project is 12.840.
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