HomeMy WebLinkAboutAGENDA REPORT 1997 0820 CC REG ITEM 10PIIq•at''7
ITEM J 9"
CUY OF MOORPARY, CALIFORMA
AGENDA REPORT City C it Meeting
C =TY OF MOORPARKof Z 199
TO: The Honorable City Council ACTION:
FROM: Kenneth C. Gilbert, Director of PublicBVgFks
DATE: August 1, 1997 (Council Meeting 8- 20 -97)
SUBJECT: Consider Approval of the Selection of a Design Engineer
for a Project to Widen Peach Hill Road East of Spring
Road
EXECUTIVE SUMMARY
This request approval of the selection of the design engineer for
the subject project.
1. The Conditions of Approval for RDP 89 -3 [Presbyterian Church]
which were recommended by staff, required a forty -six feet
(46' ) wide street within a fifty -nine feet ( 59' ) wide right -of-
way, for street improvements to be constructed on Peach Hill
Road east of Spring Road. This cross section was requested in
order to allow for the construction of a left turn lane, two
travel lanes and two Bike Lanes [5'- 12'- 121- 12' -51].
2. In July of 1990, in response to an appeal from the applicant,
the City Council revised those Conditions to only require a
forty feet (401) wide street within a fifty -three feet (531)
wide right -of -way. That change eliminated the westbound left
turn lane.
3. On September 4, 1996, the City Council considered a report
discussing the current and projected future traffic congestion
problems at this intersection. On that date the City Council
authorized the City Engineer to prepare an Intersection
Capacity Study, with recommendations on how to provide for a
left turn lane for westbound traffic in order to alleviate hose
problems.
4. On December 4, 1996, the City Council reviewed and approved
that Engineering Study, approved a Design alternate for the
construction of improvements to add a westbound left turn lane
and directed staff to proceed with efforts necessary to develop
a design for those improvements.
5. In January of 1997, a proposal was received from the City
Engineer to develop a design for this project. That proposal
was not selected. Instead, it was decided to seek competitive
proposals for this design work.
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Peach Hill Road East of Spring Road
August 1997
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6. In order to seek competitive proposals for Civil Engineering
design work, it is necessary to develop a Request for Proposals
(RFP), clearly defining the civil engineering services
required. The development of this RFP by staff was deferred
due to other priorities.
A. Request for Proposals
An RFP for the required civil engineering services was
distributed to selected civil engineering firms on June 25,
1997.
B. Evaluation of Proposals
Proposals were received on July 21, 1997, from three firms.
These proposals were evaluated and it was determined that all
three firms possess the qualifications necessary to provide the
requested civil engineering services.
C. Design Fee
A summary of the design fees quoted is as follows:
• Charles Abbott Associates $13,000
• M' Civil Engineering $20,500
• ASL Consulting Civil Engineers . $21,216
D. Scope of Design Services
The scope of work presented in the Proposal from the firm
offering the lowest design fee, appears to define the an array
of services adequate and sufficient to provide the requested
final design for the subject project.
E. Proiect Description
As discussed in prior reports to the City Council, the proposed
project is briefly described as follows:
1. Widen Peach Hill Road on the south side of the street to
provide the following street cross - section:
a) three twelve feet (121) wide travel lanes;
b) two five feet (51) wide Bike Lanes; and,
c) two six and one -half feet (6k') wide sidewalks.
2. The curb -to -curb dimension would change from forty feet
(401) to forty -nine feet (491).
3. The street right -of -way width would change from fifty -
three feet (531) to fifty -nine feet (591). It will be
necessary to acquire additional street right -of -way from
the Presbyterian Church.
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Peach Hill Road East of Spring Road
August 1997
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F. Design Phases
The development of the design will occur in phases, generally
described as follows:
1. Conduct Survey;
2. Prepare Preliminary Design showing proposed improvements
(possibly with alternates) and right -of -way needs;
3. Discuss right -of -way needs with the Presbyterian Church
[Councilmember Perez has been appointed by the city
Council to participate in those discussions];
4. Prepare, execute and record Deeds for needed street
right -of -way; and,
5. Prepare Final Design (plans, specifications and bidding
documents).
G. Project Cost Estimate
A total project cost estimate was provided to the City Council
in prior reports. That cost estimate is slightly updated and
restated as follows:
• Design $ 13,000
• Construction $ 75,000
• Contingency $ 8,000
• Amin. / Inspection $ 8,000
$104,000
H. FY 1997/98 Budget
The FY 1997/98 Budget includes funds in the amount of $100,000
for this project [240.801.8030.000.9903]. The funding source
for this project is shown to be the Gas Tax Fund. However, as
explained to the City Council last January, it is the intent of
staff to have these costs to the Gas Tax Fund reimbursed from
Developer Fees to be paid by the developers of the Carlsberg
Specific Plan, when those funds are received and become
available.
RECOMMENDATION
Approve the selection of Charles Abbott Associates to prepare the
project design for the subject project.
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