HomeMy WebLinkAboutAGENDA REPORT 1997 0903 CC REG ITEM 10HTO:
FROM:
DATE:
SUBJECT:
DISCUSSION
►►y. (083
ITEMI D. N .
AGENDA REPORT
CITY OF MOORPARK CITY OF MppRPARK, CALIFORNIA
City Council Meeting _
Honorable City Council
9 /
N-
:2 r
Baldemar J. Troche, Public Works Management Analyst
August 27, 1997 (CC Meeting of September 3, 1997)
Consider Adopting a Resolution Increasing the Budget Amount for Miscellaneous
Concrete Work and Filing a Notice of Completion
A. Background
At the April 16, 1997, City Council meeting, City Council awarded a contract to G.T.
Equipment Company in the amount of $22,639.02, and a construction contingency of
$3,395.85 (total anticipated construction cost of $26,034.87). The purpose of the
contract was to replace sidewalk, curb and gutter, asphalt, and a driveway apron. The
estimated inspection cost for said project was $4,965.13. The total approved budget was
$31,000 ($26,034.87 + $4,965.13).
As shown below, the total project cost was $32,976.34. The cost overrun ($1,976.34)
was due to adding additional quantities to the project that staff did not anticipate. Council
approval of this overage is required.
B. Total Project Cost
The actual project costs are summarized as follows:
000387
MRA
Gas Tax
Descri tp ion
Funded
Funded
Total
Design (In- house)
$ 0.00
$ 0.00
$ 0.00
Construction
Actual Quantities
$ 4,632.00
$19,625.34
$24,257.34
Change Order 1
$ 0.00
$ 4,644.00
$ 4,644.00
Change Order 2
$ 300.00
$ 0.00
$ 300.00
Change Order 3
$ 0.00
$ 200.00
$ 200.00
Change Order 4
$ 0.00
X825.00)
$(825.00)
Construction Total
$ 4,932.00
$23,644.34
$28,576.34
Admin. & Inspection
$1,068.00
3.332.00
$ 4,400.00
TOTAL
$ 6,000.00
$26,976.34
$32,976.34
Notes:
1. Change Order No. 1:
Additional quantities added to the contract.
2. Change Order No. 2:
Placement of irrigation line to irrigate
parkway planters at
Moorpark Community Church.
3. Change Order No. 3:
Work authorized to be accomplished over the weekend in order to minimize the liability
exposure due to concrete improvement work being accomplished in front of the Mountain Meadows School.
4. Change Order No. 4:
Credit for work performed in- house.
000387
Misc. Concrete
Page 2
Discussion (continued)
C
Budget Amendment
Staff recommends adopting the attached Resolution, Exhibit `A', appropriating monies
($2,000) from the Gas Tax Fund for this project. A summary of prior actions is presented
below.
BUDGET AMENDMENT
FY Description MRA Gas Tax Total
1996/97 Prior Approved Budget $6,000* $25,000^ $31,000
1997/98 Requested Increase $ 0 2,000 $2,000
Total $6,000 $27,000 $33,000
^Approved on April 16, 1997
*MRA approved on May 21, 1997
Notice of Completion
The City Engineer has completed a final inspection of the project and has found the work
to be acceptable.
RECOMMENDATION (Roll Call Vote)
Staff recommends that the City Council take the following action:
1. Accept the work as complete;
2. Adopt Resolution No. 97- increasing the project funding from the Gas Tax
Fund, from $25,000 to $27,000 ($2,000 increase);
3. Instruct the City Clerk to file a Notice of Completion for the project; and,
4. Authorize the release of the retention upon satisfactory clearance of the thirty -five
(3 5) day lien period.
WO388