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Home My WebLink AboutAGENDA REPORT 1997 0917 CC REG ITEM 09D(I IT EM 9• CITY OF MOORPAR& CALIFORM CITY COUNCIL AGENDA REPORT city C04nCil Meeting CITY OF MOORPARK of 9 /17 --- 1997- ACTION: _ !Ca-z- g -7 ; b d2-a-4,?,L TO: The Honorable City Council BY Z FROM: Mary K. Lindley, Director of Community Services ' DATE: September 9, 1997 (CC Meeting of September 17) SUBJECT: Consider Resolution No. 97 -_, Amending the FY 1997/98 Budget Allocating Additional Funds for the Arroyo Vista Recreation Center Office Remodel Project Summary The City Council is being asked to consider adoption of Resolution No. 97 -_ which would amend the FY 1997/98 Budget by transferring $6,000 from the General Fund Reserve to the Community Services budget to complete the Arroyo Vista Recreation Center (AVRC) office remodeling project. Discussion On June 4, the City Council authorized staff to solicit bid proposals to remodel the office and lobby areas at AVRC. Additionally, with the adoption of the FY 1997/98 Budget, the Council appropriated $25,000 to perform the remodel project. The purpose of the remodel project is to improve the Community Services Department's recreation program registrations and customer service efforts and to accommodate the relocation of the recreation superintendent from City Hall to AVRC and the addition of one recreation coordinator and a part-time office assistant. To accomplish this, staff identified several building improvements (shown on Attachment "A ") which include the construction of a business counter and employee work area in the location of the lobby and the division of the existing office into two separate office areas; one office is to be used by the superintendent and the other will be shared by the two full -time coordinators. Staff has met with four building improvement contractors to discuss the project. Proposals were received from Novus Commercial Interiors Inc. for $23,502 and Viola Construction for $24,998. The low bidder, Novus, is located in Chastworth and they are available to proceed with the work as soon has the City authorizes it. It is expected that the work will take approximately three weeks. To further accommodate the four permanent full -time staff persons assigned to AVRC, the City needs to purchase two additional desks and two chairs (there are currently 2 desks and chairs), a 000138 AVRC Office Remodel September 5, 1997 Page 2 filing cabinet, one computer and printer (currently have 3), and phones (including phone lines). The computer equipment will be assigned to the office assistant and will serve as the primary terminal for the new class registration and facility rental software program (RecWare) that will be on -line by the end of October. The costs associated with these purchases is estimated to be $7,000. After construction costs ($24,000), there will only be $1,000 available from the current $25,000 appropriation to purchase the furniture, computer equipment, and phones. Therefore, staff is requesting that an additional $6,000 be appropriated from the City's General Fund Reserve to cover the remaining costs. The summary of estimated costs for the project are as follows: Construction Costs $24,500 Office Furniture 3,000 Phones 500 Computer/Printer 3-500 Total $31,000 The City Council's Public Works, Facilities, and Solid Waste Committee (Councilmembers Evans and Wozniak) will consider this item at its meeting scheduled for September 15. The Committee's recommendation will be provided to the City Council as a part of staff s oral report. Recommendation (Roll Call Vote) Staff recommends that the City Council adopt Resolution No. 97 -___, amending the FY 1997/98 Budget appropriating $6,000 from the City's General Fund to the Community Services Facilities budget for the purchases identified in the staff report. C:IDOCSICOMSERVIAVRCFURN.AGD 000139 AVRC Office Remodel September 5, 1997 Page 3 RESOLUTION NO.- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK NDING THE FY 1997/98 BUDGET TRANSFERRING $ , 00 FROM THE GENERAL FUND RESERVE FUND BALANCE (10 TO THE FACILITIES DIVISION BUDGET (703) TO PURCHASE FICE FURNITURE AND EQUIPMENT. WHEREAS, on June 18, 1997, 1997/98; and WHEREAS, a staff report has been amendment in the amount of $6,000 for Cc City Council adopted the budget for Fiscal Year I to said Council requesting a budget Services Department Facilities Budget; and WHEREAS, Exhibit "A" hereof describes said budget amendment and its resultant impacts to the budget line item(s). \ NOW, THEREFORE, THE CITY COUNCIL O \Geeral ITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: A budget amendment transferring $6,000 from th Fund Reserve Fund Balance (100) to the Facilities Division (703) expenditure budget particularly described in Exhibit "A' attached hereto is hereby approved. PASSED, APPROVED AND ADOPTED this 17th day of Septemb )kr, 1997. Patrick Hunter, Mayor ATTEST: Lillian E. Hare, City Clerk C : \D O C S \C OMSER V\A VRCFURN. AGD 0001,40 AVRC Office Remodel September 5, 1997 Page 4 Exhibit A SUPPLEMENTAL APPROPRIATIONS BY ACCOUNT NUMBER ACCOUNT NUMBER CURRENT APPROPRIATION SUPPLEMENTAL APPROPRIATION (REDUCTION) REVISED APPROPRIATION 100.700.0000.1025.9902 $25,000 <$1,000> $24,000 100.700.0000.1025.9905 $0 $3,500 $3,500 100.703.0000.1025.9908 $0 $3,000 $3,000 100.703.0000.1025.9222 $1,000 $ 500 $1,500 TOTALS: $26,000 $6,000 $32,000 C:\DOCS\COMSERV\AVRCFURN.AGD 000141 , v WW" I y v -rat" v 14VOU -.6 s- pauRan k J%AAZ e-jao d C),�� '-S�"Ze�w /��T CITY OF MOORPARK MEMORANDUM TO: The Honorable City Council FROM: Donald P. Reynolds Jr., Administrative Services Manager DATE: September 16, 1997 SUBJECT: AVCR Remodel- Consider Loan Funding Option (CC Item 9.D, September 17, 1997) Recognizing that on February 19 of this year, the Council adopted Resolution 97- 1278, approving a loan from the General Fund Reserve (Fund 100) to the Park Improvement Fund ( "PIF " - Fund 212)- Community Zone, for capital improvements at AVCR, staff is presenting the option to add all or a portion of the costs described in Item 9.D (concerning office expansions at AVCR) to this amount, rather than using the General Fund Reserve. A proposed Resolution is attached. Resolution 97 -1278 authorizes a $310,000 loan to the PIF- Community Zone from other zones of benefit within the PIF (Campus Park Zone- $85,000 and Central Zone $225,000), and an additional $111,190 from the General Fund Reserve. The total loan amount of $421,190, has been forecasted to be repaid by the PIF, with no certain date, contingent upon contributions from new development in the City. The contributions are expected within the next two to five years. All or a portion of the $31,000 of the expenses identified in staffs September 17 report can be charged to the PIF, but at this time, it too would have to be considered as a loan. This would increase the total loan to $452,190, and the General Fund Reserve portion of this loan would increase from $111,190 to $142,190. Attachment: Proposed Resolution 97- CC: Steven Kueny, City Manager Richard Hare, Deputy City Manager Mary Lindley, Director of Community Services