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Home My WebLink AboutAGENDA REPORT 1997 0917 CC REG ITEM 10EAGENDA REPORT CITY OF MOORPARK TO: Honorable City Council I.< <: /,. "cam 7A 7, ?, I ITEM_LQ.E,,_ CM OF MOORPARK, CALIFORNIA City C until Mating of '1777 199 � �A� By: FROM: Kenneth C. Gilbert, Public Works Director Baldemar J. Troche, Public Works Management Analyst" DATE: September 10, 1997 (CC Meeting of 9- 17 -97) SUBJECT: Consider Approval of the Purchase of Two (2) '� Ton Pick -Up Trucks DISCUSSION i' • • _!• now • 1. Recreation: The Department of Community Services has been assigned a 1986 Ford Ranger. This vehicle is used for a number of functions, including: preparation of baseball fields, installation of City marquees, pool car between City hall and Arroyo Vista Community Park, locking /unlocking park rest rooms, checking park facilities, removal of tree limbs from the street, transportation of cones and barricades, and other items usually assigned to the weekend maintenance staff. This vehicle has over 106,000 miles. The age and mileage of this vehicle has and would continue to cost the City an excessive amount for repair and maintenance. A number of major repairs (e.g. air conditioning system repairs, re- upholstery, and various mechanical repairs) have been deferred. Accordingly, funds have been provided in the approved FY 1997/98 Budget for the replacement of this vehicle. 2. Crossing Guard Supervisor: A vehicle in support of the new Crossing Guard Supervisor position is necessary in order to allow said individual to perform supervisorial duties, assist the Police Department to enforce parking restrictions, and to perform a number of tasks in support of Public Works field operations (e.g. gathering of inventory data; removal of debris which cannot be picked up by the sweeper immediately; remove nuisance signs; deployment and retrieval of the radar trailer; etc.). 000177 '/z Ton Vehicles Page 2 i C • '- Requests for Price Quotations were distributed to thirty -nine (39) automotive dealerships. On September 11, 1997, staff opened twelve (12) sealed bids. A summary of the bid results is attached as Exhibit W. The apparent low bidder is Robert H. Loud Ford located in Pasadena, CA, with a bid price of $13,423 per vehicle (including sales tax). The vehicles specified by this bidder are 1998 Ford Ranger trucks. It has been determined that the vehicles, equipped in the manner prescribed in the bidder's proposal, meets or exceeds the minimum requirements set forth in the City's Request for Price Quotation / Specifications. The cost of two such vehicles is summarized as follows: Bid Price (incl. all taxes and charges) $13,423.00 x 2 $26,846.00 D. FY 19 7 98 Budget 1. Resolution: The FY 1997 -98 Budget includes funds for the purchase for these vehicles. The funding source for the truck for the Department of Community Services is shown to be the Parks Maintenance Fund [AD85 -1]. It is recommended that a resolution be adopted revising the budget to change the funding source to the Equipment Replacement Fund. A summary of that action is as follows: Current Proposed Revised Fund Account Number Bu et Chanae Budget Traffic Safety 200.802.0000.000.9904 15,000 0 15,000 Parks Maint. 210.710.0000.000.9904 16,000 (16,000) 0 (AD85 -2) Equipment 403.710.0000.000.9904 0 16,000 16.000 Replacement Total 31,000 0 31,000 ®46 W CL '/s Ton Vehicles Page 3 2. Balance: As shown below, a balance of $4,154 will remain after the purchase of both vehicles. Account No 200.802.0000.000.9904 403.710.0000.000.9904 Total Amount Vehicle _Bl tamed Purchase Balance $15,000 $13,423 $1,577* $16,000 $13,423 $2,577* $31,000 $26,846 $4,154 *It will be necessary to acquire additional equipment for these vehicles (e.g. safety strobe lights). Any surplus appropriations will be returned to the respective funding sources. E. Spare Vehicle Staff recommends that the 1986 Ford Ranger (Vehicle #3) not be surplused, but be retained as a back -up replacement vehicle for the Department of Community Services. Only regular maintenance needs (e.g. oil change) will be accomplished. Major repairs on this vehicle will not be performed. RECOMMENDATION (ROLL CALL VOTE) Staff recommends that the City Council take the following actions: 1. Authorize staff to proceed with the procurement of two '-� ton pick -up trucks from Robert H. Loud Ford for a total cost not to exceed $26,846. 2. Adopt the attached resolution changing the funding source for the procurement of a truck for the Department of Community Services from the Parks Maintenance Assessment District (Account 210.710) to the Equipment Replacement Fund (Fund 403). 000179 Exhibit A IIIFilename:truck_97 III IIIBid Results: 9 -10 -97 III 1111997 1/2 Ton Trucks III-------------------- -_______.________ - m IIIT Description - Lillit- I Vendor 1 I Robert H. Loud Ford 1 1365 E.Colorado Blvd. I Pasadena CA 91106 1 213- 681 -7614 -I----------------------- 1 Unit I Vendor 2 I Bob Beaty Ford 1 2440 First St. 1 Simi Val :l_Py, A 23065 -- � =Y -.u- I Vendor 3 I Reynolds GMC 1 345 N. Citrus I W. Covina, C 9179' I Vendor 4 I Downey Ford Inc. 1 9500 Lakewood Blvd. -. 1 562 - 861 -6771 -- I ------------------------- o O 1 805 -583 -0333 -- I ------------------------- 1 626 - 966 -9461 I ----------------------- 1111. 1997 Trucks 2 11$13,500,00 11 EA 1$12,400.00 $24,800.00 1 I 1!II,l,t $ Total Bid - I 1$12,999.00 $25,998.00 1 I Un; $ Total Bid I $27,000.00 I Unit $ Total Bari I 1$13,233.00 $26,466.00 1112. Sales Tax 1 111 LS 1 52,046.00 $2,046.00 1 -------- -- - - 1 $1,885.00 $1,885.00 -- 1 1 $1,113.75 $1,113.75 1 1 $1,918.79 $1,918.79 III ---------------------------------- III - -- - Total $26,846.00 -- --------------------- I Total $27,883.00 ----- - - - - -- I Total $29,113.75 ---------------- -------------- I Total $28,384.79 III III III III I Vendor 5 I Fuller Ford 1 560 Auto Park Dr. 1 Vista, CA 91911 1 Vendor 6 I Todey Motor Co. 1 1345 N. Oxnard Blvd. I Oxnard, A 93030 I Vendor 7 I Mike Wallace Ford 1 1111 Oxnard Blvd. I Vendor 8 I Wm. L. Morris Chev. 1 1024 Ventura St. III III-------------------- - -____ IIIItem D s i i n - � _pro �— Un; 619-6 I 619- 656 -3311 331 ---------------- I Unit $ Total Bid i 805- 983 -6800 I ------------ -- 1 Oxnard, A 130 1 805 -983 -6511 ------------- I Fill_ more, A 93015 � 1 805 - 524 -0333 I ------------- ------ -- - - -- III I111. 1997 Trucks 2 III EA I I$13,437.00 $26,874.00 I I Unit S To al Rid - 1 1$13,795.00 $27,590.00 I I Unit S To al Bid I 1$13,924.45 $27,848,90 1 11 ; t $ Total Bid I - - 1$14,448.57 $28,897.14 1112• Sales Tax 1 III LS 1 $1,948.36 $1,948.36 I --------- - - - - 1 $2,000.28 $2,000.28 -I --------- - - - - 1 $2,019,04 $2,019.04 -I 1 $2,095.04 $2,095.04 III III -------------------- - - - - -- III----------------------------- Total $28,822.36 1 Total $29,590.28 - - - - -- ----------------------- -------- - - - - -- I Total $29,867.94 -------------- 1 Total $30,992.18 ------------- III III II! III I Vendor 9 I Bob Beaty Ford 1 2440 First St. i Simi Valley A 93065 I Vendor 10 I Graham Chev. 1 301 S. Hope Ave. I Santa Barbara. A 93105 I Vendor 11 I Toyota Towne of Simi 1 2380 First St. 1 Vendor 12 I Toyota Towne of Simi 1 2380 First St. I I I l l 1--------------------- ______ -__ I I litem Description ntY_ -- 1ZIIlt� 1 805 -583 -0333 I i71Zit_� Total Biri 1 805 - 898 -2400 ------------I------------- 1 Sim; Valle - - y. CA 93DU I Simi valley, ey CA 93065 1 805 - 526 -7500 -I ------------------- - - - - -- 1 805 - 526 -7500 ------- - - - - III 1111. 1997 Trucks III 2 EA I 1$14,991.00 $29,982.00 I I 1n, S Total Bid I 1$17,312.00 $34,624.00 1 I Tn; t Total Bid I 1$20,946.00 $41,892.00 I Unit S Total Bid 1$21,935.00 $43,870.00 1112• Sales Tax 1 III LS I $2,179.00 ,174.00 $2 1 --------- - - - - -I 1 52,690.34 $2,690.34 1 1 $3,051,96 $3,051.96 1 1 $3,195.37 $3,195.37 III Total $32,156.00 I Total $37,314.34 -------- - - - - -- I Total $44,943.96 -------------- 1 Total $47,065.37