HomeMy WebLinkAboutAGENDA REPORT 1997 1001 CC REG ITEM 09BITEM Q 8.
MOORPARK pALIFORN
CITY COUNCIL AGENDA REPORT
CITY OF MOORPARK
AC
TO: The Honorable City Council 3 y
FROM: Mary K. Lindley, Director of Community Services
DATE: September 25, 1997 (CC Meeting of October 1)
SUBJECT: Consider Site for Proposed Tennis Courts at Arroyo Vista Community Park
and Adopt Resolution No. 97-Li. 'll, Amending the 1997/98 Budget to Fund
City's Share of Project Costs
Summary
The City Council is being asked to consider and approve the location of tennis courts at Arroyo
Vista Community Park (AVCP) and direct staff to secure the services of a land surveyor and
prepare a Request for Proposals to design and construct the courts.
Discussion
On June 11, the City Council heard testimony in support of constructing lighted tennis courts.
The Council expressed a desire to build a tennis court complex that could potentially consist of 8
to 12 courts, with possible future growth of potentially 16 courts. On July 2, the City Council
approved a loan from the General Fund in the amount of $176,000 to the Community Park Zone
to construct four lighted tennis courts and directed that the City Council's Joint Use Ad Hoc
Committee (Councilmembers Perez and Wozniak) develop a recommendation on a location for
the courts. MUSD has since indicated an interest in funding an additional four courts, bringing
the total number of courts to be constructed to eight.
The Ad Hoc Committee has met twice at AVCP to identify and evaluate, what it believes are the
three most viable location options. Keeping in mind the potential use and participation by MUSD
and the desire to construct the courts in the near future, early 1998, the Ad Hoc Committee's
focus was on the developed portion of the AVCP. The three site options identified were 1)
immediately south of the gymnasium, running east to west along the toe of the slope, 2) at the
location of the multi purpose court, 3) in the location of the unlit softball field. The map on
Exhibit A further illustrates the three site options.
To construct a minimum of 8 courts, the City needs an area of approximately 480 feet by 120 feet
to accommodate a single row of 8 courts, or 240 feet by 240 feet to accommodate two rows of
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Tennis Court Location
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four courts. Site Option 1, south of the gymnasium, was considered most desirable by the Ad
Hoc Committee. Placing a minimum of 8 courts in the location of the multi purpose court,
Option 2, could pose a conflict with the future expansion of the gym. Option 3, the area of the
unlit softball field appears to be to small and would provide little if any future court expansion if
so desired.
The Ad Hoc Committee proposes the construction of 8 courts, costs to be shared by the City and
MUSD, south of the gymnasium (Option 1). The courts would be stacked in rows of two's and
constructed in sets of four as shown in exhibit A. The two mature trees in the area of the
proposed courts would remain if they are determined to be healthy (an evaluation is pending from
a contract arborist). This site has the potential of accommodating up to 8 additional courts in the
future, for a total of 16. Expanding to 16 courts would require the relocation of the existing tot -
lot which the Council may want to consider with the conceptual design of AVCP Phase II.
To ensure that the location can fully accommodate the proposed project, staff will secure the
services of a land surveyor to survey the site and plot elevations. Additionally, staff is requesting
direction to proceed with the development and distribution of a Request for Proposal for design
and construction of 8 lighted tennis courts to be sent to qualified contractors. Also, a draft
agreement will be developed to address shared use of the courts and going maintenance between
the City and MUSD. It is recommended that discussions regarding the agreement take place
between City and MUSD staff. In the event assistance is needed to resolve any outstanding
issues, staff will confer with the City Council's Joint Use Ad Hoc Committee prior to bringing the
draft agreement to the full Council. The completed agreement will be presented to the City
Council for consideration and approval. Lastly, the Council is asked to adopt Resolution No.
97___, which confirms the Council's action on July 2 to loan $176,000 from the General Fund to
the Community Park Zone.
Once the location of the courts has been determined, staff will begin work to identify lighting
options including the type and placement of lights and the use of an operating system. Preliminary
ideas regarding the operation of the lights involve a metered system that would require a prepaid
card in lieu of the deposit of coins or tokens to activate the lights. This type of system would
insure that the individuals who use the lights pay for them and would eliminate the use of staff
time to turn the lights on and off. An override mechanism would be used to accommodate City
and MUSD program use.
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Recommendation
The AVCP Tennis Court Ad Hoc Committee recommends that the City Council:
Approve the location of 8 lighted tennis courts south of the AVCP gymnasium,
identified as Option 1;
2. Direct staff to conduct necessary land survey and develop and distribute RFP for
design and construction of 8 light tennis courts;
Adopt Resolution No. 97- � 37/ , approving the loan of $176,000 from the General
Fund (100) to the Community Park Zone Fund (212); and
4. Direct staff to prepare a draft agreement with MUSD for joint funding and shared
use and maintenance of the tennis courts.
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