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Home My WebLink AboutAGENDA REPORT 1997 1015 CC REG ITEM 09A41 ITEM . . CITY COUNCIL AGENDA REPORT MOOFVMK cMJFOMiA CITY OF MOORPARK MKM TO: The Honorable City Council pp U "e,7. ACTH; r - FROM: Mary K. Lindley, Director of Community Services B DATE: September 25, 1997 (CC Meeting of October 1) SUBJECT: Public Hearing to Adopt Ordinance No. 238, Adding Article III to Chapter 3.36 of the Moorpark Municipal Code Relative to a Library Facilities Fee, Introduce Ordinance for Second Reading, and Adopt Resolution No. 97 -_, Establishing Library Facilities Fees Summary The City Council is being asked to hold a public hearing to receive testimony on Ordinance No. 238, which adds Article III to Chapter 3.36 of the Moorpark Municipal Code creating a library facilities fees to be imposed on new development within the City. Upon closing the public hearing the Council is asked Adopt Ordinance No.238 and Resolution No. 97 -_ , establishing a library facilities fee. Background On September 3, Ordinance No. 238 was introduced for first reading and the City Council set a public hearing date of September 17 to receive testimony. Consistent with the Council's past direction regarding quality -of -life thresholds to ensure that Moorpark residents have access to quality library services, it is recommended that the Council consider the creation of a fee on new development that would fund future library needs created by population growth. Similar to the City's existing Ordinance No. 156 and Ordinance No. 206 imposing fees on new construction for the purpose of providing funds to pay for additional fire protection and police facilities respectfully, it is recommended that the City Council consider an ordinance that would impose a fee on certain new development to fund additional library facilities collections including, books, periodicals, reference materials, video and audio materials, and all other collection materials generally provided by a library for loan and or use by patrons, and public access computers. This fee would be referred to as the "Library Facilities Fee ". In 1989, the County Library Agency conducted a facilities need assessment which identified the Moorpark Library building as one of the most inadequate in Ventura County. At that time, the Moorpark Library was approximately 5,000 square feet. The report recommended that at the City's build -out, the Moorpark Library should consist of 32,000 to 35,000 gross square feet. Then again in 1994, a the Agency commissioned a study by Raymond Holt, a library consultant, who determined that the library serving Mo bp4*)j�kp,►Ikj} ,U4i2NWf a total of City Council Meeting CADOCSIWPDOCS\LIBRPH.AGD Of to —199 7 ACTION: BY: I D Library Facility Fee September 18, 1997 Page 2 137,205 volumes (total volumes include books, audio and visual aids, periodicals, and reference materials). While the State of California does not have its own standards for library service levels, standards set by Illinois, Ohio, and Wisconsin are generally used since they update the standards established by the American Library Association. These standards indicate that a City the current size of Moorpark (850 square feet per 1,000 pop.) should have a library facility of approximately 23,800 sq. ft. and contain a collection of 140,000 volumes (3 books and 2 volumes consisting of other collection material such as videos, cassettes, periodicals, etc. per capita) and 14 public access computers. Today, the Moorpark Library consists of approximately 7,000 sq.ft. (including the new addition), a collection of approximately 34,628 volumes, and one computer for public access - far below the standard. The Moorpark Friends of the Library provided data which illustrates library collection per capita information supporting staff's findings (attachment B). The following information identifies the basis for the accepted standards and illustrates the service levels for a city with a population of 28,000 and 42,000 (project City build -out): Service Measurement Facility Square Footage - 850 sq ft per 1,000 pop. Volumes in Collection - 5 per capita *Number of Computers - 1 per 2,000 *(Based on r Recommended Level Recommended Level at 28.000 Pon 23,800 sq ft 140,000 14 scent needs assessment for the future at 42.000 Po, 35,700 sq. ft. 210,000 25 Oak Park library) The formula for computing the proposed Library Facilities Fee is designed to ensure that each new development bears only its estimated pro -rata share of library facilities (collections and public access computers) costs associated with the growth it generates. Since the fee will be imposed on new development the City can not fund the current library facilities "deficiency" from this fee. Any efforts to make up the current deficiency must be funded through other means that may be available to the Library District and City. Again, the proposed fee is meant to fund only the growth in the demand for library facilities resulting from new development. Based on the City's General Plan, growth projections through 2010 show a population of approximately 42,000. This represents a growth of approximately 14,000 people. Less any current deficiency, the City can anticipate new development funding approximately 70,000 collection materials. To calculate the per unit cost for collection material, staff consulted the Ventura County Library Agency which, based on current costs, determined that it costs on C ADOCS \WPDOCS\LIBRPH.AGD Library Facility Fee September 19, 1997 Page 3 average approximately $40 per collection material (excluding computers) for purchase and processing. The cost per computer (hardware and software) is $4,000. At build out, the City can anticipate having generated $2,828,000 as a result of the proposed fee. Based on the 1990 Census, staff has determined that the number of residents compared to the employment base in Moorpark is a ratio of 75/25 (approximately 25,494 population/8,519 employees). Therefore, it is proposed that residential development be weighted with 75 percent of the projected library facilities growth and industrial/commercial with 25 percent. Based on the projected growth, the aforementioned service level standards (excluding buildings), and the average cost for collections and computers, the Library Facilities Fee is recommended to be as follows: Volumes Single Family Dwelling $456.00 Multi Family Dwelling 295.50 Mobile Home 303.00 Non - Residential .09 sq ft Computers Total Fee $4.56 $460.56 DU 2.96 298.46 DU 3.03 306.03 DU .01sgft .10sgft Ordinance No. 238 also allows the City to impose an administration fee. Staff recommends that the administration fee be consistent with the similar fee established for police facilities in the City's Ordinance No. 206. That fee is currently set at $25. The changes identified and approved at the September 3 City Council meeting have been included in the Ordinance and Resolution being presented with this agenda report. Recommendation Staff recommends that the City Council: Hold a public hearing to receive testimony on Ordinance No. 238, adding Article III to Chapter 3.36 relative to a library facilities fee to be imposed on new development within the City and close the public hearing; 2. Adopt Ordinance No. 238; and 3. Adopt Resolution No. 97-___, establishing the library facilities fee. Attachments C ADOCS \WPDOCS\LIl3RPH.AGD YV QQ