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HomeMy WebLinkAboutAGENDA REPORT 1997 1105 CC REG ITEM 09FAGENDA REPORT CITY OF MOORPARK TO: THE HONORABLE CITY COUNCIL FROM: Lillian Hare, City Clerk aoq . ,� 4 C;10 q.3 ITEM i ' f*_ CITY OF MOORPARK, CALIFORNIA City Coun it Meeti«6 ,.f # �j 199? � r7 / lI —t- fr7- DATE: October 28, 1997 (for CC mtg of 11/5) SUBJECT: CONSIDER RESOLUTION 11? DIRECTING THE PLANNING COMMISSION TO STUDY, SET A PUBLIC HEARING AND MAKE A RECOMMENDATION TO THE CITY COUNCIL REGARDING REVISIONS TO CHAPTER 2.36 REGARDING THE PLANNING COMMISSION AND ITS POWERS AND DUTIES, AND RESOLUTION 97 - DIRECTING THE PARKS AND RECREATION COMMISSION TO STUDY, SET A PUBLIC HEARING AND MAKE A RECOMMENDATION TO THE CITY COUNCIL REGARDING REVISIONS TO CHAPTER 2.32 REGARDING THE PARKS AND RECREATION COMMISSION AND ITS POWERS AND DUTIES Mayor Hunter requested that this item be placed on the Council's November 5 agenda. Attached are the minutes of the Council's last discussions with the Planning Commission and the Parks and Recreation Commission on powers and duties. Review of (1) whether the presence of Commissioners at City Council meetings to present their view on various issues should be formalized; and (2)whether it should be codified that scheduling meetings with applicants /developers and making promises is not within the purview of the Commissions was referred to the Ad Hoc Council Rules of Procedure Committee, Mayor Hunter and Councilmember Evans. A full report on the Committee's recommendations is also an item for consideration on this agenda. Exhibits: "A" - Minutes of the March 26 Joint Meeting "B" - Minutes of the February 26 Joint Meeting "C" - Draft Resolutions C: \MyFiles \LH \REPORTS \POWERS.WPD L" MINUTES OF THE CITY COUNCIL Moor_- >ark, California March 26, 1997 A Special Joint Meeting of t:_ Cite Council and the Parks and Recreation Commission of the City of Moorpark was held on March 26, 1997, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Mayor Hunter called the City Council to order at 7 :07 p.m. Chairperson Thompson called the Parks and Recreation Commission to order at 7 :07 p.m. 2. ROLL CALL: Council: Councilmembers Evans, Perez, Teasley, Wozniak, and Mayor Hunter. Commission: Commissioners Badoud, Dubreuil, Oberg, Parvin and Chairperson Thompson. Staff Present: Steven Kueny, City Manager; Mary Lindley, Community Services Director; and Lillian Hare, City Clerk. 3. PLEDGE OF ALLEGIANCE: Chairperson Thompson led the Pledge of Allegiance. 4. PRESENTATIONS /ACTION /DISCUSSION: A. Discussion of Parks and Recreation Commission Duties and Responsibilities. Mr. Kueny gave a synopsis of his memo to the City Council dated March 21, 1997, entitled "Duties and Responsibilities of the Parks and Recreation Commission." He said that past commissions have expressed concern about the role of the commission relative to the Senior Center Advisory Committee and Teen Council. Mr. Kueny said that presently, the Commission has been directed not to review budget requests concerning teen and senior matters. He said those two groups are advisory to staff, and the Parks and Recreation Commission is advisory to the City Council. He said since the Parks and Recreation oOO434 - Minutes of the Special Meeting flirr r'i t l and Parks Commission Page 2 Mar -h 26, 1997 Commission recommends to the City Council primarily on policy and budget matters, they should include policy and budget matters for teen and seniors but not operational, program content, nor procedural matters. He said budget matters pertaining to special events and capital outlay for teens and seniors could be reviewed by the Commission after the respective advisory group has made any required recommendations to staff and the Department Director has developed his /her recommendation to the Commission for subsequent recommendation to the City Council. He further said this proposed budget review for recreation should only involve proposed items that require general funds and not trust funds created for seniors or teens. He encouraged the Commission to formally ask the Council for clarification or direction when something is not clear. Mayor Hunter stated that he would like to explore assigning Commissioners to certain youth groups as a liaison. He suggested that the Commissioners to be assigned would be determined by the Parks and Recreation Commission. The need for a defined purpose for such a program was discussed by the Council and Commission. Commissioner Dubreuil recommended the creation of a sports advocacy council. Mayor Hunter responded that his objective was to enhance the dialogue between the City and youth sports groups, specifically to work out scheduling problems and any other issues that might arise. Commissioner Badoud said he endorsed the idea of assignments but questioned how a determination would be made on where to be involved. It was discussed by Council and Commission that groups which utilize City facilities, staff, or resources, would be considered for a liaison. Minutes of the Special Meeting the �� ty Coun�i_1 and Parks '_,nMjsSion Page 3 March 2 199 In response to a Commission question, Mr. Kueny indicated that the Little League Agreement being finalized by staff would become a model for future agreements with youth sports groups. Councilmember Perez cautioned that the outreach should not bestow "favored nation" status on any group. Councilmember Evans said that sports advocacy is a good idea but that "upstart" groups should not be neglected. Chairperson Thompson indicated support for a sports advocacy council that would meet on a semiannual or quarterly basis. She suggested rotating two Commissioners to serve on the council. Councilmember Teasley expressed concern about the liaison program and the perception that the liaison would have authority which they in fact did not have to make decisions. Commissioner Badoud said he liked the liaison outreach program best. Mr. Kueny said he believed a sports council might work best. He said many of the things that Commissioner Badoud liked about the liaison program can still be accomplished by the individual on as they are "out there in the community." He suggested that the sports council meet semiannually. Mr. Kueny said that he saw the advocacy council as a youth sports council but that if there is greater participation in startup of adult sports, a council could be formed for adults as well. Councilmember Evans indicated his support for going forward with the sports council rather than an outreach program. Mr. Kueny said that he sees the sports council as a beginning. He said he envisions the Commission exploring with staff and the community at -risk youth programs and bringing in the churches and the Boys and Girls Club and others. Minutes of the Special Meeting of the City Council and Parks and Recreati.on Commission Page 4 March 26, 1997 Mr. Kueny said that one way in which the Council can reinforce the role of the Commission is by sending those people who come before the Council before appearing before the Parks and Recreation Commission back to the Commission. The Council and the Commission discussed the duties and responsibilities list in the City Manager's memo to the City Council dated March 21, 1997. The following comments were made regarding the respective items: 2. Provide post event evaluations of all recreation, special events, and seasonal programs and activities to staff and, if determined necessary, to the City Council. The discussion was that the Commission should decide the format for any evaluations to be sent to the Council. Councilmember Wozniak said that if a Commissioner is present at an event, they should write a report. Councilmember Evans said he would like a one -page synopsis of events listing the objective of the event; what happened; the dollars spent; people served; and a wrap -up statement. 6. Review the Open Space, Conservation and Recreation Element (OSCAR) as directed by the City Council. Mr. Kueny stated that a joint meeting with the Parks and Recreation Commission and Planning Commission would be scheduled when the consultant is ready. 7. Review the Parks Master Plan and Parkland Dedication Ordinance and Park Improvement Fund 4637. Minutes of the Special Meeting of the City Council and Parks and Recreation Commission Page 5 March 26, 1997 Zone designations every two years and make recommendations to the City Council. Mr. Kueny said that the Director of Community Services will start working with the Commission soon on this matter. 12. Make recommendation on means for promoting public recreation programs and to stimulate interest therein. Councilmember Perez indicated how important this item is to him. I 15. Review relevant portions of proposed budget (for recommendation to City Council) including general recreation programs, special events, teen and senior programs, and capital projects. Mayor Hunter indicated the importance of the budget recommendations. In response to Commissioner Parvin, Councilmember Perez said he believed that any action to set up a nonprofit organization to support parks and recreation would need to be done in concert with City Council direction. He said he was very excited by the enthusiasm of the new Commissioners. It was discussed by the Commission and Council that the list of duties and responsibilities should be reconciled with 2.32.090 of the Municipal Code. In response to Commissioner Dubreuil regarding J of Section 2.32.090 of the Municipal Code which says: To aid the City Council in the planning, beautification, maintenance, and development of parks, boulevard and street tree program; Mr. Kueny said to have the Commission involved in that process would add another layer of review. After further discussion regarding post event evaluations, the following consensus was reached: 000438 Minutes of the Special Meeting of the City Council and Parks and Recreation Commission Page 6 March 26, 199 CONSENSUS: By consensus, the Council determined to request Post event evaluations from the Parks and Recreation Commission and to allow the Parks and Recreation Commission to determine in what format to provide them to the City Council. Commissioner Badoud requested the Council to consider park items on specific meetings of the month so that Commissioners could attend and give their comments. Mr. Kueny explained that the Council needed the latitude to schedule more freely but that members of the Commission can be notified via receiving the staff report when an item regarding parks and recreation is going to the City Council agenda. He suggested that the Council Ad Hoc Committee on the Rules of Procedure look at the notice to be provided the Commission. The Council discussed the need to decide if certain events are going to be supported as regular community events by the City, for example, the fireworks event. Commissioner Dubreuil requested the Council to consider letting the Commission expand into suggestions and planning for events. Councilmember Wozniak suggested that the Commission can become more involved in programming of events through the budget process. Mr. Kueny suggested that if there is an event the Commission wants to support in their budget, that staff should be requested to provide information in January so that the costs can be determined and provided during the budget process. In response to Commissioner Badoud, Mayor Hunter said the budget can include both capital and program items. 000439 f�rj �- /--� Minutes of the City Council and Planning Commission Moorpark, California Page 6 February 26, 1997 City Council can consider at their regular meeting of March 19, 1997 which includes the overall land uses for the Downtown Specific Plan. CONSENSUS: By consensus, the Council determined that staff will include the parcels of land as adopted in Ordinance 224 (Assessor Parcel Nos. 512 -0- 171 -215, 512 -0 -171 -205, 512 -0- 171 -185, 512 -0- 160 -585, 512 -0- 160 -595, 512 -0- 016 -070) to be studied and included in the Downtown Study. Councilmember Perez joined the meeting at 8:30 p.m. B. Discussion of Planning Commission Powers and Duties. Mr. Kueny gave the staff report. Commissioner Acosta stated that Section 2.36 of the Municipal Code, entitled "Planning Commission" needs to be amended to be consistent the policy for making appointments. He clarified that the Code currently states that the Planning Commission will be appointed by members of the City Council and that, since the City changed to an elected Mayor, the appointments are in reality made by the Mayor and not the members of the City Council. The Commissioners and City Councilmembers discussed the presence of Commissioners at the City Council meetings to present their view on various planning related issues. Mayor Hunter indicated that in the upcoming process of updating the City Council Rules of Procedure he would like to see this as part of the review. Joe Ahearn, 484 E. Los Angeles Avenue, said it is important that the Planning Commission and City Council work well together. He stated that he believes there is a need to simplify the zoning codes so the layperson in the community can easily understand the language and process. He also indicated that a set fee schedule needs to be established for the development process and that there is a need to streamline the processes. Mr. Ahearn also stated that he has cited a safety hazard in the City which consists of the pedestrian part of the Spring Road bridge across the Arroyo Simi. He stated that it is dangerous the way the bike lane, pedestrian walkway and the auto lanes all converge at the entrance to the bridge. He asked that the Council or city staff review this alignment. Minutes of the City Council and Planning Commission Moorpark, California Page 7 February 26, 1997 In response to Councilmember Perez, Mr. Kueny said City staff will prepare a report to Council with regard to the timeline for the replacement of the Spring Road bridge. In response to Commissioner Lowenberg, Mayor Hunter requested a Consent Calendar item for March 19 that will evaluate the staff time required to review the zoning ordinance and the sign ordinance for appropriateness as they relate to allowable uses. 000441L