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Home My WebLink AboutAGENDA REPORT 1997 1105 CC REG ITEM 10E3ag.ao(z) ITEM 10 - 9:• CITY OF MOORPARK CITY OF MOORPAR& CALIFORNIA CITY COUNCIL AGENDA REPORT City Council Meeting of 1997 TO: The Honorable City Council ACTION: FROM: Donald P. Reynolds Jr., Administrative Services M 4a DATE: October 30, 1997 SUBJECT: Consider Setting a Hearing Date of November 19, 1997, for Revisions to the City's Land Use Development Fees umma On January 21, 1991, the Council directed staff to return each year to consider revisions to the Land Use Development Fee Schedule to become effective in January of each year. Government Code 66016 requires a sixty day waiting period prior to implementing any revisions to the fee schedule. This matter is now being requested for a scheduled hearing on November 19, 1997, to become effective January 19, 1998. Per the analysis provided in Attachment "A ", staff is not requesting an increase to Community Development fee rate this year, but is requesting an increase to Code Enforcement rates and Administrative Services. Background Between 1984 and 1989, the City's cost per hour for Planning Fees was established at 45 dollars. In 1989, the fee was increased to 69 dollars, and subsequent revisions over the past five years have amounted to the current rate of $86 per hour. The last adjustment was approved by the Council November 6, 1996, and became effective 60 days later, or on January 6, 1997. In 1991, the City adopted a methodology provided by a consultant which helped to validate the City's calculations of cost, consistent with the procedures used by the federal government and other public entities. This methodology has been followed by the City, and includes four cost areas: Direct Costs; Indirect Costs; General Overhead; and, Use Allowance. To arrive at these costs, staff uses budget figures, and also compares the proposed costs from the prior year to the actual audited costs, to assure that prior year adjustments are made if necessary. In the past, no prior adjustments have been recommended, as the cost of the department typically exceeds the revenue from the fees. Changes which have evolved from the cost analysis are then incorporated in the fee schedule by applying the percentage difference between the two fee rates. The fee schedule is also evaluated each year. Several new permit types and deposit types have either been added, adjusted or changed based upon the evaluation. These evaluations are the result of a time tracking system, which provides the data needed to check current deposit amounts against the actual time spent on various permits. 00046'7. check current deposit amounts against the actual time spent on various permits. Discussion Three years ago, the City reduced the staff in Community Development by three full -time employees. The indirect costs were not reduced however, and the application of the formula resulted in an extremely high rate of over $100 per hour. As a result, for the past two years, the Council added only the cost of living, increasing the hourly rate $2 per hour each year. This year however, with the increase in staff which includes the Planning Manager, the Secretary and two interns, the formula has returned to an accurate reflection of the department costs, demonstrating that the indirect expenses are now back to a more appropriate proportion, (the cost for the department are calculated using the adopted budget, and the Secretary position, added in the fall of 1996, was added after the budget was adopted). The most significant outcome of these changes, is the addition of the Planning Manager position because it is billable, and this increased the number of hours divided into the costs from four positions to five, or an increase of 20 %. This change not only off -set various cost increases, but also reduced the percentage of overhead spent per billable employee. The fee amount recommended in this report, therefore, reflects a need for no increase at this time. Other changes include the increase in Code Enforcement staff. Although the City continues to use one code enforcement officer, half of the new secretary position, plus an intern and a clerical aide are being used. These costs are subtracted from the planning staff costs, and this percentage increased from 12 percent to almost 18 percent. These increased costs however, caused the cost of the code enforcement officer to increase from $61 per hour to $65 per hour. This is shown in Attachment "B." Provided in Attachment "C" is the rate proposed for Administrative Services. This cost decreased from $84 per hour to $81 per hour. This is the result of applying only 80% of the Deputy City Manager and Personnel Technician as provided in the budget, which were inadvertently charged at 100% in past years. Recommendation That the City Council set a date of November 19, 1997, to consider revising the current Land Use Development Fee Schedule. Attachment A: Community Development Fee Rate Calculations B: Code Enforcement Rate Calculations C: Administrative Services Rate Calculations D: Fee Rate Calculation Tables 2 000468 ATTACHMENT A 28- Oct -97 1997/98 LAND USE APPLICATION PROCESSING FEE RATE CALCULATIONS Item l Direct Department Costs Leave A B Totals Total Yr. Total Med. Position Salary Benefits Dir. of Community Devel. 76,176 21,201 Planning Manager 59,508 17,695 Senior Planner 58,056 15,316 Senior Planner 58,056 14,301 Assistant Planner 43,164 12,574 Total 294,960 81,087 Item 2) Department Overhead, (Indirect Costs) 165,806 Leave Budgeted Benefits Totals 17.79% 114,700 17.79% 90,937 19.59% 87,746 19.59% 86,532 19.59% 66,657 City Applied Item Costs Deductions Amount - ---- - - - - -- ----- - - - - -- - -- ----- - - - - -- - -- ---- - - - - -- - -- Personnel (SEE TABLE) N/A 115,386 Maintenance and Operations 289,034 200,145 * 88,889 Capital (Deleted -see use allowance) Fixed Overhead (Deleted -see use allowance) 446,572 204,275 * Deductions (Total M & O - Professional Services) * Code Enforcement Percentage of 18.76% Plus Professional Services This year, an additional $20,000 from Special Legal Services, was ded. because it is used only for CEO Item 3) General Overhead Total General Indirect Costs 206,256 'Percent applies: For the CC, CM, City Clerk, CA, and Cable based on the attached agenda report analysis For AS and Finance based on CD's % of full -time staff less CEO) For Engineering is based upon an estimate which includes general administration of the Contract Service Deductions 1) 80% Asst.. to the City Manager position is charged to this division , + 80% of the Benefits 2) 90% Dep. City Clerk + Dep. City Clerk Ben. plus election expenses 3) Special Legal Services 4) Capital @ $3,000, + FO Q 35% + Ben + Act. Tech II @ 35% + Ben. +2 Act. Clerks Q 35 %+ Ben Combines Treasurer with Finance this year 5) No Capital + No CDBG Salary (previously, this was a deduction)+ 70% Recept.+ Recept. Ben 6) Professional Services and Equipment Rental 7)9191- Contr. Services, 9155- Plan Check, 9156- Inspect 98FEECD.WK1 000469 Budgeted Item Costs Deduction Net Costs % applied* Total Costs City Council ---- - - - - -- - - - -- 31 -� -------- - - - - -0 - - - - - -- 31 -500 --- - - - - -- 28% - - - -- 8,820 City Manager 205,708 1) 66,697 139,011 28% 38,923 City Clerk 165,806 2) 64,760 101,046 28% 28,293 City Attorney 76,000 3) 20,000 56,000 28% 15,680 Finance /City Treasurer 130,932 4) 91,370 39,562 12% 4,747 Administrative Services 579,319 5) 33,249 546,070 12% 65,528 Moorpark Cable TV. 57,500 6) 7,000 50,500 28% 14,140 City Engineer 595,039 7) 554,873 40,166 75% 30,125 Total General Indirect Costs 206,256 'Percent applies: For the CC, CM, City Clerk, CA, and Cable based on the attached agenda report analysis For AS and Finance based on CD's % of full -time staff less CEO) For Engineering is based upon an estimate which includes general administration of the Contract Service Deductions 1) 80% Asst.. to the City Manager position is charged to this division , + 80% of the Benefits 2) 90% Dep. City Clerk + Dep. City Clerk Ben. plus election expenses 3) Special Legal Services 4) Capital @ $3,000, + FO Q 35% + Ben + Act. Tech II @ 35% + Ben. +2 Act. Clerks Q 35 %+ Ben Combines Treasurer with Finance this year 5) No Capital + No CDBG Salary (previously, this was a deduction)+ 70% Recept.+ Recept. Ben 6) Professional Services and Equipment Rental 7)9191- Contr. Services, 9155- Plan Check, 9156- Inspect 98FEECD.WK1 000469 Item 4 Use Allowance- as of 6130197 4,160, 391 60,666 Total Deprec. Additional Assets 1995/96 1996/97 Buildings and structures 1957067 0 Improve. other than Buildings 1082512 0 Office Furniture And Equip. 777339 39241 Other equipment 343473 21425 4,160, 391 60,666 Total Deprec. Use Assets Percentage Allowance 1957067 0.02 39,141 1082512 0.07 75,776 816580 0.07 57,161 364898 0.07 25,543 4,221,057 197,621 Allocation Total Employees who use City Hall (FTE- which includes part-time) 38.2 Total Department Employees (FTE- 10.7) Excluding Code Enforcement Related Employees (1.97) 8.1 Percent (8.1/54.90) 21% Use Allowance Attributable to Department (21% * $197,621) 41,904 SUMMARIES Item 1, Direct Costs Item 2, Indirect Costs Item 3, General Overhead Item 4, Use Allowance Adjustment from Prior Year Total Costs Divided by Total Hours (2080 " 5 Positions) RATE 446,572 204,275 206,256 41,904 899,008 10400 86 PER HOUR 98FEECD.WK1 000470 ATTACHMENT B 1997/98 CODE ENFORCEMENT COST RECOVERY FEE RATE CALCULATIONS Item 1) Direct Dqpartment Costs The benefit tables used for the department fee rate, are applied here as well A B Total Yr. Total Mod. Leave Position Salary Benefits Benefits Total CODE ENFORCEMENT OFFICER 42,288 - -- 12,979 17.79% 65,099 CODE ENFORCEMENT INTERN 10,035 1,003 0.00% 11,038 76,137 Item 2) Department Overhead, (indirect Costs) City SUB - Item Costs Deductions TOTAL Personnel - - - - -- -- - - - - -- -NIA - - - - - -- 31,222 ' - - - - -- 31,222 - -- Maintenance and Operations 289,034 238,994 * 50,040 Capital (Deleted -see use allowance) Fixed Overhead (Deleted -see use allowance) 81,262 * Deductions Personnel- A B Total Yr. Total Mod. Leave Position Salary Benefits Benefits Total - - - - - -- ----- - - - - -- -------- - - - - -- ------- - - - - -- ------- - - - - -- FIFTY PERCENT OF THE SECRETARY 13,752 6,580 8.90% 22,141 PART -TIME CLERICAL 7,869 1,212 0.00% 9,081 31,222 M & 0 Subtracted Professional Services, applied the ratio of 81.24% not related to CEO costs The special legal servics for the CEO are applied in whole Item 3) General Overhead Total General Indirect Costs 31,802 Assigned Percentages Calculated based on agenda analysis, except AS and Finance, which is based on percentage of staff Deductions 1) 80% Asst.. to the City Manager position is charged to this division , + 80% of the Benefits 2) 90% Dep. City Clerk + Dep. City Clerk Ben. plus election expenses 3) Special Legal Services 4) Capital Q $3,000, + FO @ 35% + Ben + Act Tech II @ 35% + Ben. +2 Act. Clerks @ 35 %+ Ben Combines Treasurer with Finance this year 5) No Capital + No CDBG Salary (previously, this was a deduction)+ 70% Recept.+ Recept Ben 6) Professional Services and Equipment Rental 7)9191- Contr. Services, 9155- Plan Check, 9156- Inspect 000471 Budgeted Item Costs Deduction Net Costs % applied Total Costs City Council -- - - - - -- - - - -- 31,500 - - - - -0 - - - - - -- 31,500 - - - - - -- -1.51% -- - - - - -- - - - - -- -476 City Manager 205,708 1) 66,697 139,011 1.51% 2,099 City Clerk 165,806 2) 64,760 101,046 1.51% 1,526 Finance /City Treasurer 130,932 3) 91,370 39,562 4.60% 1,820 Administrative Services 579,319 4) 33,249 546,070 4.60% 25,119 Moorpark Cable T.V. 57,500 5) 7,000 50,500 1.51% 763 Total General Indirect Costs 31,802 Assigned Percentages Calculated based on agenda analysis, except AS and Finance, which is based on percentage of staff Deductions 1) 80% Asst.. to the City Manager position is charged to this division , + 80% of the Benefits 2) 90% Dep. City Clerk + Dep. City Clerk Ben. plus election expenses 3) Special Legal Services 4) Capital Q $3,000, + FO @ 35% + Ben + Act Tech II @ 35% + Ben. +2 Act. Clerks @ 35 %+ Ben Combines Treasurer with Finance this year 5) No Capital + No CDBG Salary (previously, this was a deduction)+ 70% Recept.+ Recept Ben 6) Professional Services and Equipment Rental 7)9191- Contr. Services, 9155- Plan Check, 9156- Inspect 000471 Item 4) Use Allowance- as of 6/30/97 SUMMARIES Item 1, Direct Costs Item 2, Indirect Costs Item 3, General Overhead Item 4, Use Allowance Adjustment from Prior Year Total Costs Divided by Total Hours (2080 * 1 Position) RATE 76,137 81,262 31,802 8,544 197,746 x.c 65 PER HOUR 00047a Additional Total Deprec. Use 1995/96 1996197 Assets Percentage Allowance Buildings and structures 1957067 0 1957067 0.02 39,141 Improve. other than Buildings 1082512 0 1082512 0.07 75,776 Office Furniture And Equip. 777339 39241 816580 0.07 57,161 Other equipment 343473 21425 364898 0.07 25,543 4,160,391 60,666 4,221,057 197,621 Allocation Total Full -Time Employees Using City Hall Facility 34 Code Enforcement Employees which use City Hall 1.47 Ratio of 1/34 4% Use Allowance Attributable to Department (3 %- $197,621) 8,544 SUMMARIES Item 1, Direct Costs Item 2, Indirect Costs Item 3, General Overhead Item 4, Use Allowance Adjustment from Prior Year Total Costs Divided by Total Hours (2080 * 1 Position) RATE 76,137 81,262 31,802 8,544 197,746 x.c 65 PER HOUR 00047a ATTACHMENT C 1997/98 ADMINISTRATIVE SERVICES COSTS FEE RATE CALCULATIONS Hem 7 Direct Department Costs Total 226,172 61,231 341,590 304,663 Item 2) Department Overhead. (Indirect Costs) A B Item Costs Deductions Amount - - - -- ----- Personnel - - - - -- ----- - - - - -- -------- - - - - -- ------- (SEE TABLE) N/A Total Yr. Total Med. Leave 108,844 Applied Applied Position Salary Benefits Benefits Totals Percentage Amount PERSONNEL TECHNICIAN -------- 36,468 - - - - -- ------- 17,023 - - - - -- ------- 17.79% - - - - -- 63,007 ---- - - - - -- 80% ---- - - - - -- 50,406 ADMINISTRATIVE SERVICES MANAGER 56,643 11,541 19.59% 81,541 100% 81,541 DEPUTY CITY MANAGER 80,035 21,671 19.59% 121,630 80% 97,304 MANAGEMENT ANALYST 53,026 10,996 17.79% 75,412 100% 75,412 Total 226,172 61,231 341,590 304,663 Item 2) Department Overhead. (Indirect Costs) Item 3) General Overhead City Applied Item Costs Deductions Amount - - - -- ----- Personnel - - - - -- ----- - - - - -- -------- - - - - -- ------- (SEE TABLE) N/A - - - - -- - -- 43,443 Maintenance and Operations 269,444 160,600 108,844 Capital (Deleted -see use allowance) CITY COUNCIL Fixed Overhead (Deleted -see use allowance) - - - - -- ------- 0 - - - - -- ------- 31,500 - - - - -- ---- - 22.95% 152,287 ' Deductions 205,708 1) Community Promotions ($12,600) and Bad Debt Expense ($64,000) and Profesional Service $84,000 Item 3) General Overhead Total General Indirect Costs 124,254 Deductions 1) 80% Asst.. to the City Manager position is charged to this division , + 80% of the Benefits 2) 90% Dep. City Clerk + Dep. City Clerk Ben. plus election expenses 3) Special Legal Services 4)9191- Contr. Services, 9155- Plan Check, 9156- Inspect oOO4'73 Budgeted Item Costs Deduction Net Costs % applied Total Costs CITY COUNCIL ---- - - - - -- -------- 31500 - - - - -- ------- 0 - - - - -- ------- 31,500 - - - - -- ---- - 22.95% - - - -- ---- - - - - -- 7,229 CITY MANAGER 205,708 1) 66,697 139,011 22.95% 31,903 CITY CLERK 165806 2) 64,760 101,046 22.95% 23,190 CITY ATTORNEY 76000 3) 20,000 56,000 22.95% 12,852 FINANCE /CITY TREASURER 130,932 0 130,932 22.95% 30,049 CITY ENGINEER 595,039 4) 554,873 40,166 22.95% 9,218 PUBLIC WORKS (GENERAL) 42,756 0 42,756 22.95% 9,813 Total General Indirect Costs 124,254 Deductions 1) 80% Asst.. to the City Manager position is charged to this division , + 80% of the Benefits 2) 90% Dep. City Clerk + Dep. City Clerk Ben. plus election expenses 3) Special Legal Services 4)9191- Contr. Services, 9155- Plan Check, 9156- Inspect oOO4'73 Item 4) Use Allowance- as of 6130197 4,160,391 60,666 4,221,057 Allocation Total Full -Time Employees Using City Hall Facility 34 Department Employees which use City Hall (4) Percent (4134) 12% Use Allowance Attributable to Department (12.5% * $197,621) 23,249 SUMMARY OF COSTS WITH COUNCIL REVIEW Item 1, Direct Costs Item 2, Indirect Costs Item 3, General Overhead Item 4, Use Allowance Adjustment from Prior Year Total Costs Divided by Total Hours (2080 ' 3.6 Positions) RATE 304,663 152,287 124,254 23,249 604,453 7488 81 197,621 000474 Additional Total Deprec. Use 1995196 1996/97 Assets Percentage Allowance Buildings and structures -------- 1957067 - - - - -- ------- 0 - - - - -- ------- 1957067 - - - - -- 0.02 ---- - - - - -- 39,141 Improve. other than Buildings 1082512 0 1082512 0.07 75,776 Office Furniture And Equip. 777339 39241 816580 0.07 57,161 Other equipment 343473 21425 364898 0.07 25,543 4,160,391 60,666 4,221,057 Allocation Total Full -Time Employees Using City Hall Facility 34 Department Employees which use City Hall (4) Percent (4134) 12% Use Allowance Attributable to Department (12.5% * $197,621) 23,249 SUMMARY OF COSTS WITH COUNCIL REVIEW Item 1, Direct Costs Item 2, Indirect Costs Item 3, General Overhead Item 4, Use Allowance Adjustment from Prior Year Total Costs Divided by Total Hours (2080 ' 3.6 Positions) RATE 304,663 152,287 124,254 23,249 604,453 7488 81 197,621 000474 B) CODE ENFORCEMENT PERSONNEL COSTS USED FOR DEPARTMENT OVERHEAD -ITEM 2' MONTHLY ANNUAL COMMUNITY DEVELOPMENT FEES WORKERS TOTAL SAL +BEN ...... COST TOTAL TOTAL APPLIED PAGE 1 OF 2 MONTHLY ANNUAL GROUP WORKERS MEDICARE 28 -Oct-97 COST 199798 BENEFIT TABLES FOR THE FEE RATE CALCULATION BEN. + AMOUNT =_____= 180 =___ A) DIRECT COSTS- PERSONNEL RATE INS COMP UNEMP PERS MEDICARE 8954 SALARY 252 C.E.OFFICER 'A' = == =42288 = = =.= =5617 =_ ==== =1322 =_2_ ==== =252 TOTAL TOTAL = 72=979 MONTHLY ANNUAL GROUP WORKERS 2292 27504 COST PAID SALARY+ TITLE .......................... RATE RATE INS COMP UNEMP PERS MEDICARE BENEFITS BENEFITS ASSISTANT PLANNER =... 3597 _`______._. 43164 .......... ........... .... 6118 294 = ...... = ._.__.__. 252 5284 ......... 626 _____'___ 12574 .......... 55738 C.D. DIRECTOR 6348 76176 9730 518 525 9323 1105 21201 97377 PLANNING MANAGER 4959 59508 8954 385 252 7283 821 17695 77203 SR. PLANNER 4838 58056 6721 395 252 7106 842 15316 73372 SR. PLANNER ............... 4838 58056 5706 395 252 7106 842 14301 72357 TOTALS ____________� 1.45% ._ :_.___ :_ : : : : :_ :_._ : :__ :_.___ : :. __ :. :.__ :._..___.. ... 81087 ....=. 376D47 "COLUMNS'A','B' AND'C' ABOVE ARE USED IN'ITEM 1) DIRECT COSTS' B) CODE ENFORCEMENT PERSONNEL COSTS USED FOR DEPARTMENT OVERHEAD -ITEM 2' TOTAL CODE ENFORCEMENT PERSONNEL COSTSiC.D. PERSONNEL TOTAL 95719/613688 'APPled Amowd for the Secretery is 50% C) INDIRECTLY RELATED PERSONNEL COSTS, USED FOR DEDUCTIONS FROM 'ITEM 3' GENERAL OVERHEAD MONTHLY ANNUAL GROUP WORKERS TOTAL SAL +BEN ...... COST TOTAL TOTAL APPLIED RATE MONTHLY ANNUAL GROUP WORKERS MEDICARE Rdm./ COST BENEFITS BEN. + AMOUNT =_____= 180 =___ RATE RATE INS COMP UNEMP PERS MEDICARE 8954 SALARY 252 C.E.OFFICER __ = == ==3524 == = == =42288 = = =.= =5617 =_ ==== =1322 =_2_ ==== =252 27127,5=7123, 279 = 72=979 =_= 55267 =_= 55267 SECRETARY* 2292 27504 8955 187 252 3367 399 13160 40664 20332 P.T. CLERICAL 656 7869 0 54 245 590 114 1003 8872 8872 CEO INTERN 836 10035 0 68 245 753 146 1212 11247 11247 TOTAL CODE ENFORCEMENT PERSONNEL COSTSiC.D. PERSONNEL TOTAL 95719/613688 'APPled Amowd for the Secretery is 50% C) INDIRECTLY RELATED PERSONNEL COSTS, USED FOR DEDUCTIONS FROM 'ITEM 3' GENERAL OVERHEAD D) INDIRECT PERSONNEL COSTS, -ITEM 2' PERSONNEL 116051 95719 18.76% MONTHLY ANNUAL GROUP WORKERS TOTAL SAL +BEN ...... COST TOTAL TITLE = :•__• RATE :•••2200 =___= RATE INS COMP UNEMP PERS MEDICARE BENEFITS ACCOUNT CLERK 19.59% 28400 ..... 2476 =_____= 180 =___ =....... 252 = = == =3231 =___= ==. = == =16522 ACCOUNT CLERK 2273 27276 8954 186 252 3339 396 13127 ACCT. TECH.11 3424 41090 10456 279 252 5029 596 16612 ADMIN.SEC. 2675 32100 6469 218 252 3929 0 10868 ASST TO THE CM 4838 58056 3162 296 252 7106 842 11658 DER CITY CLERK 2899 34788 9506 225 252 4047 479 14509 FIN. OFFICER 4838 58056 4701 395 252 7106 842 13296 RECEPTIONIST 2407 28884 6430 197 252 3536 419 10834 SECRETARY 2292 27504 8955 187 252 3367 399 13160 D) INDIRECT PERSONNEL COSTS, -ITEM 2' PERSONNEL 116051 95719 18.76% C (O(� CNFEETAB.WK4 TOTAL MONTHLY GRAND TOTAL LEAVE BEN. TOTAL SAL +BEN ...... RATE ...... : :. :50558 42922 17.79% PERCENTA 40403 17.79% 47591 57702 19.59% 69006 42968 19.59% 51385 69714 19.59% 83371 49297 17.79% 58067 71352 19.59% 85330 39718 19.59% 47499 40664 17.79% 47898 C (O(� CNFEETAB.WK4 TOTAL MONTHLY ANNUAL APPLICABL APPLICABLE APPLICABLE GROUP WORKERS PERCENTAGE LEAVE BEN. COST TITLE =_____ RATE : : : :� RATE : :.__�� PERCENTA RATE HOURLY RATE INS COMP UNEMP PERS MEDICARE ACCOUNT CLERK : ___ _= 14,286 .. : : : :.� : : : = = : :7� ............ 3.81 ......... 47.26% ..... 0.68% = 0.95% .... 12.24% == 1.45% ACCOUNT CLERK 2273 27276 30% 8183 3.93 32.83% 0.68% 0.92% 12.24% 1.45% ACCT. TECH.11 3424 41090 30% 12327 5.93 25.45% 0.68% 0.61% 12.24% 1.45% ADMIN. SEC. 2675 32100 100% 32100 15.43 20.15% 0.68% 0.79% 12.24% 0.00% DER CITY CLERK 2899 34788 10% 3479 1.67 9.09% 0.65% 0.72% 12.24% 1.45% FIN. OFFICER 4838 58056 30% 17417 8.37 16.37% 0.68% 0.43% 12.24% 1.45% SECRETARY 2292 27504 50% 13752 6.61 1709% 0.68% 0.92% 12.24% 1.45% RECEPTIONIST 2407 28884 30% 8665 4.17 16.28% 0.68% 0.87% 12.24% 1.45% C (O(� CNFEETAB.WK4 TOTAL TOTAL APPLICABLE LESS 18.76% TOTAL PERCENTAGE LEAVE BEN. PERCENTAG SALARY & CODE ENF. APPLIED OF BEN. = :. RATE :: :. OF BEN. BENEFITS DEDUCTION AMOUNT • =11606 62.58% :. : 17.79% : :...= 80.37% ___ _= 14,286 : : : :.. :� :. 48.12% 17.79% 65.91% 13,576 2547 11030 40.43% 19.59% 60.02% 19,725 3700 16025 33.86% 19.59% 53.45% 49,256 9240 40016 24.15% 17.79% 41.94% 4,938 926 4012 31.18% 19.59% 50.77% 26,259 4926 21333 32.38% 17.79% 50.17% 20,651 3874 727 31.52% 19.59% 51.11% 13,094 2456 10638 _•___ ...... = ..... ..... =___._ .... ........... = ... = = . =115386 R 7 1617W 30349 IID // AGENDA ANALAYSIS FOR COMMUNITY DEVELOPMENT, CODE ENFORCEMENT AND ADMINISTRATIVE JANUARY 1997, TO JUNE 1997 The following analysis illustrates the percentage of time spent by the City Council and other general overhead cost centers on items related to Regularly Scheduled Council Meetings and the specific departments listed below. This information applies to the "General Overhead" cost category applied to the fee rate development study. Only agenda items "8 Consent Calendar" through "12 Ordinances" were included. 97FEETAB.WK4 000476 Number of Percent Percent Percent Agenda Date Items C.D. C.E.O. Adm. Serv. 01/15/97 41 24.39% 0.00% 14.63% 02/05/97 19 26.32% 0.00% 26.32% 02/19/97 20 25.00% 0.00% 35.00% 03/05/97 14 50.00% 0.00% 14.29% 03/19/97 18 16.67% 0.00% 22.22% 04/02/97 27 29.63% 3.70% 25.93% 04/16/97 27 40.74% 3.70% 14.81% 05/07197 27 22.22% 0.00 % 29.63% 05/21/97 23 17.39% 0.00% 26.09% 06/04/97 25 24.00% 0.00% 16.00% 06/18/97 26 30.77% 7.69% 19.23% totals 11 meetings - - - - - -- -267 ---- - - - - -- - ---- - - - - -- - - - -- ----- - - - - -- ------ - - - - -- --- - - - - -- ------ - - - - -- --- - - - - -- averages 23 28.27% 1.51% 22.95% 97FEETAB.WK4 000476