HomeMy WebLinkAboutAGENDA REPORT 1997 1105 CC REG ITEM 10HAGENDA REPORT
C = TY OF MOORPARK
TO: The Honorable City Council
FROM: Kenneth C. Gilbert, Director of Public
a(.0 1.
DATE: October 24, 1997 (Council Meeting 11 -5 -97)
SUBJECT: Consider Resolution No. 974/y/'!' Authorizing the City
of Moorpark to Become a Signatory to the Public Works
Mutual Aid Agreement for Region I of the Office of
Emergency Services for the State of California
EXECUTIVE SUMMARY
The City is in receipt of a letter (Exhibit 1) from Art Goulet,
Director of Public Works for the County of Ventura, requesting
that the City became a signatory to the Public Works Mutual Aid
Agreement for this region. It is recommended that the City
participate in this program.
DISCUSSION
The City of Moorpark has signed one or more Mutual Aid
Agreements for such services as fire suppression, law
enforcement and other services. However, the City is not a
signatory to a Public Works Mutual Aid Agreement.
In 1985 the County of Los Angeles and the County of Orange
entered into a Public Works Mutual Aid Agreement to better
facilitate and coordinate the sharing of public works resources
in the response to and recovery from damages sustained during an
emergency. That agreement sets forth certain guidelines to be
followed by one agency when requesting and using emergency
public works services from another agency. Over time, a number
of other counties and cities signed this Agreement. At this
point all of the counties and most of the cities in Region I of
the Office of Emergency Services of the State of California have
become signatories to this Agreement.
The subject Agreement provides that the rendering of emergency
services by one agency to another shall be done on strictly
voluntary basis.
RECOMMENDED ACTION
Staff recommends that the City Council adopt the attached
Resolution (Exhibit 2) authorizing the Mayor to execute
documents necessary to allow the City of Moorpark to participate
in the subject Public Works Mutual Aid Agreement.
aid
000487
PUBLIC WORKS AGENCY c-x
county of ventura OCT 2 3 M7 Director
Arthur E. Goulet
Representing Ex- officio: Deputy Directors
Ventura County Flood Control District William B. Britt
Ventura County Waterworks Districts Transportation
No. 1, 16, 17, and 19 John C. Crowley
Lake Sherwood Community Services District water Resources 8 Development C. Crl y
Fox Canyon Groundwater Management Agency
Robert E. Quinn, Jr.
Engineering Services
October 21, 1997 Paul W. Ruffin
Central Services
Alex Sheydayi
Flood Control
Ken Gilbert
Director of Public Works
City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93021
SUBJECT: PUBLIC WORKS MUTUAL AID AGREEMENT
Dear Mr. Gilbe kti`s
Attached please find a copy of the State of California, Office of
Emergency Services, Region I, Public Works Mutual Aid Agreement.
The Agreement was originally executed in late 1989, and since
then nearly all the counties in the Region and many of the cities
have become signatory. Also attached is the most current list of
signatory agencies.
Please note that your city is not included in the list of
signatory agencies. As the lead agency for the County of
Ventura, we are forwarding this packet to you with the request
that you review the material and become signatory.
While formal mutual aid agreements already exist for the fire
service, law enforcement, and coroner agencies throughout the
state, it was recognized a decade ago that formalized mutual aid
agreements are also needed in the public works discipline which
is heavily involved in major disasters. Because the need for
public works mutual aid occurs less frequently than in fire and
law enforcement, reciprocal service is less likely within a
reasonable time frame so a reimbursement provision has been
included in the attached Public Works Mutual Aid Agreement. The
California Emergency Services Act, Section 8550 et seq. of the
Government Code, and specifically, Article 14 (Section 8630 et
seq.) of the Act, provides the basis for public works mutual aid
agreements.
This agreement is intended to be used only in major disasters
when the available resources of any one county or city are not
adequate to cope with the disaster, and outside public works
® 800 South Victoria Avenue, Ventura, CA 93009 -1600
FAX (805) 654 -3952
Ken Gilbert, Director of Public Works
October 21, 1997
Page 2
E 4� ( x)
resources are required. It is anticipated that in such a case a
local emergency will have been declared and a state emergency
declaration will probably be requested. While the agreement is
primarily aimed at a catastrophic disaster, such as a major
earthquake, it could be used for any other disaster. The basic
provisions of the agreement provide that rendering of mutual aid
by any agency is strictly voluntary, thus ensuring that the
resources of the assisting agency are not unreasonably depleted
by the rendering of such aid. The cost of the aid provided by an
agency would be fully reimbursed by the agency receiving the aid.
In a major disaster, most of this cost would likely be reimbursed
by the state and federal governments.
Your approval of this agreement will be a major step in
developing critical assistance to save lives and protect the
property of the citizens of this county and its cities by
allowing us to expeditiously receive and provide public works
assistance from and to other counties and cities in Southern
California.
In addition to becoming signatory to the Public Works Mutual Aid
Agreement, the County would also like to encourage all
participating agencies to create heavy equipment inventory lists
which could easily be transmitted during emergencies to further
aid in expeditious response to requests for assistance.
Questions regarding any of the above may be directed to me at
654 -2073 or to Marcia Oshita, Health /Safety Administrator, at
650 -4074.
Yours very truly,
/rtbw-
E: Goulet
Director
AEG /rb
Attachments
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AGREEMENT .NO. 105 -90 -CC �' 1 / `3S
PUBLIC WORKS MUTUAL AID AGREEMENT C
This Mutual Aid Agreement ( "Agreement") is made and entered into by those parties
who have adopted and signed this Agreement.
WHEREAS, the California Office of Emergency Services, the League of
California Cities, the County Supervisors Association of California, and the
American Public Works Association have expressed a mutual interest in the
establishment of a plan to facilitate and encourage public works mutual aid
agreements between ,political subdivisions throughout California; and
t
WHEREAS, the parties hereto have determined that it would be in their
best interests to enter into an agreement that implements that plan and sets
forth procedures and the-responsibilities of the parties whenever emergency
personnel, equipment and facility assistance is provided from one party's
Public Works Department to the other; and
WHEREAS, no party should be in a position of depleting unreasonably its
own resources, facilities, or services providing such mutual aid: and
WHEREAS, such an agreement is in accord with the California Emergency
Services Act set forth in Title 2, Division 1, Chapter 7 (Section 8550 et seq.)
of the Government Code and specifically with Article 14 (Section 8630 et seq.)
of the Act.
NOW, THEREFORE, IN CONSIDERATION OF THE CONDITIONS AND COVENANTS
CONTAINED HEREIN, THE PARTIES AGREE AS FOLLOWS:
1. For this Agreement, the following terms shall be ascribed the following
meanings:
a. "Coordinator," shall mean the person designated by each party to act
on behalf of that party on all matters relative to mutual aid, to
include but not be limited to requests, responses, and reimbursement.
b. "Local Emergency" shall mean the actual or threatened existence of
conditions of disaster or extreme peril to the safety of persons or
property within the territorial limits of one of the parties caused
by human or natural conditions such as air pollution, fire, flood.
sto rn,,wind, earthquake, explosion, transportation accident, hazard-
oas material problem, tsunami, sudden or severe energy shortage,
epidemic, riot or other occurrences, other than conditions resulting
from a labor controversy, which occurrences, or the immediate threat
thereof, are likely to be beyond the control of the personnel,
equipment, or facilities of that party to this Agreement and which
personnel, equipment or facilities of the other party are therefore
desired to combat.
c. An "Operational Area" for the coordination of public works mutual aid
shall normally be a County and all the jurlscic:: ens within the C3u nth
that are parties to this Agreement. A differe ^t public wore opera-
tional area May be estabii:ned by the parz.e!: 'r, ;cme unique
2. Coorainators designated by each party snal; be cesignated by Ti-.1e,
;dame, Address and Phone dumber, and ;f said Coor:;nator chanaes. ` ^e
other parties of the Agreement shall be not,fiec 'n wr-tinc •1s _ccn a: i.:.
7r=ct:cal after the ccc-nw:lent ,a_ :Ten 7ac2 - ...'tl ^_n :h °_
Coorainator aesionazea :n ..racr cr �er- . ;•; !
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3- When a Local Emergency has been proclaimed by party's
governing body or authorized official, the Coordinator may request
assistance.
4. When request for assistance is received, the assisting Coordinator shall
promptly advise of the extent of response, provide whatever personnel,
equipment, and /or facilities as can be provided without jeopardizing
the safety of persons or property within their jurisdiction. Na art y
receiving a request for assistance shall be under. any obligation to
provide assistance or incur any liability for not complying with the
request.
5. When the assisting Coordinator's personnel, equipment, and /or facil-
ities are no longer required or when assisting Coordinator advises
that the resources are required within their own jurisdiction, the
requesting Coordinator shall immediately arrange for the return of
those resources.
6. Requesting party shall be responsible for the safekeeping of the
resources provided by the assisting party. Requesting Coordinator
shall remain in charge of the incident or occurrence and shall provide
control and direction to the resources provided by the assisting party.
The request may include for providing- supervisory personnel to take
direct charge of the resources under the general direction of the
requesting Coordinator. Requesting Coordinator shall make arrange-
ments for housing and feeding., assisting personnel, fueling, servicing,
and repair of equipment if such support is requested by assisting
Coordinator. Assisting party's personnel shall not be deemed e.,nployees
of requesting party and vice versa.
7. The requesting party agrees to pay all direct, indirect, administra-
tive and contracted costs of assisting party incurred as a-result of
providing assistance pursuant to this Agreement, based upon standard
rates applicable to-assisting party's internal operations. Pa
shall be made within sixty (60) days after receipt of a detailed
invoice. Requesting party shall not assume any liability for the
direct payment of any salary or wages to any officer or employee of
assisting party.
8. Requesting party shall hold harmless, Indemnify, and defend the
assisting party, its officers, agents, and employees against all iia-
bilfty, claims, losses. demands or actions for injury to; or death of,
a person or persons, or damages to property arising out of, or alleged
to arise out of or in consequence of, this Agreement provided. such
liability, claims, losses,. demands, or actions are claimed to be due
to the acts or omissions of the requesting party, its officers, agents,
or employees, or employees of the assisting party working under the
direction and control of the requesting party when the act or omission
of such assisting party employee occurs or is alleged to occur within
the scope of employment under the direction and control of the
requesting party.
4. When mutual aid is provided, the requesting and assisting egenc;es,
will keep account records of the personnel, equipment, and materia :
provided as required by Federal and State (HDAA) and FE.MA cuiCeline!
to maximize the possibility of federal and State ai =aster reim5ur�e.:en,:.
Each party shall have access to other partyls records for this aur771.e.
000491,
nuu -1J -j1 rat 14-00 vih ormKlrr vto /ouoincoo rhA IVU. OU00400C0O C. U3
10. Agreement shall take effect immediately upon its execution and shall
remain in effect until terminated.
11. Any party may withdraw from agreement without cause upon delivery of
sixty (60) days prior written notice to the Agreement Coordinator
designated in Paragraph 18 hereinafter.
12. To the extent that they are inconsistent with this agreement all prior
agreements for public works mutual aid between the parties hereto are
hereby null and void.
13. Requests for mutual aid assistance under -this Agreement when more
than one County is impacted by a•disaster, should be channeled
through the appropriate Regional State Office of Emergency Services
to ensure maximum effectiveness in allocating resources to the
• highest priority needs..
14. Requests far Public works assistance from outside of an operational
area should be channeled through the authorized emergency management
organizations for the requesting and providing parties! operational
areas.
15. Any controversy or Claim arising out Of or relating to this Agreement,
or the breach thereof, shall be settled by arbitration in accordance
with the Rules.of the American Arbitration Association and judgment on
the award rendered by the arbitrator(s) may be entered in any court
having jurisdiction thereof.
16. This Agreement in no way.acts to abrogate or waive any immunilty available
under the Tort Claims Act.
17. Initial signatories to this Agreement. are:
Los Angeles County
Orange County,
I8. The County of Los Angeles shall act as the initial Agreement coordinator
Of this program for the purpose of:
a. Receipt of new members to the Agreemetit.
b. `Maintaining a current list of signatory parties and representatives.
c. Circulating annually a list of all parties and Representatives to all
signatory parties.
d- Arranging for amendments to agreement as may be necessary.
The party acting as Agreement Coordinator may transfer these responsi-
bilities to another party with the consent of that party and upon
notifiCation.of the other parties to the Agreement.
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19- 411 signatory parries agree'thit any
quasi other qualified public agency or
public agency may become a party to this agreement -by executing a
duplicate copy of this agreement and sending same to the Agreement
Coordinator, initially the County of Los Angeles, addressed as follows:
The Los Angeles County Department of Public Works
900 South Fremont Avenue
Alhambra, CA 91803 -1331
Attention:.• Disaster Services Coordinator
IN 11tTNESS YHEREOF`�the parties hereto have executed this er Agreement b
duly authorized officers on the dates hereinafter indicated. y their
ATTEST
SIGNF.B AND CERTI >FM THAT A COPY of
THXS_� HAS BEEN DELxVBRED ?O ORANGE COUNTY
T� CBAZRTiAM OF THE- 80ARD.
LIM& D. RUrx JAN 9 ;�vj
CLERK OF THE BQARD OF SUPERQISOP.S
OF ORANGE COUIZTY, CALIFORNIA
APPROVED AS-TO FORM
DeWitt N. Clinton
County Counsel
PRI IPAL DEPUTY
APFROVFD AS TO FORM:
ADR.W? I� "[IYI'ER, COUNTY COMSE
ORANGE COUPrrr. CALZFOR1,Lt._
By! 2S9 ��.
Denu[�
o i IgSorj
.BY 4-/• -
%-M,KKM4N, BOARD OF SUP VISORS
AD ^
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APPKCvE:j' : -C _:?t
000453
COUNTY OF VENTURA
BY
ATTEST:
RICHARD D. DEAN, County Clerk,
County of Ventura, State of
California, and ex- officio Clerk
e B and pe sors thereof.
By G ,cQ„
Deputy Clerk
-5-
000494
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PEMLIC WORKS M ITUAL AID STATUS
0
ExEcumc
SAN DIEGO
AGRT/
X=
SAN LUIS OEISPO
REsMunos
m p
t �
srcr
RECE IV a
GLENN
uu
qa
N C
X
SISKYYVU
X
X
IMPERIAL
SOLANO
X
X
KERN
X
TEHP.MA
x
X
LOS ANGELES
VENTURA
X
X
MARIN
LOS ANGELES COUNTY - CITIES*
AGOURA HILLS
X
X
MONO
X
1�HAMSRA..
X
X
ORANGE
X
ARCADIA
X
X
RIVERSIDE
X
SAN BERNP_RDINO
0
Xe
SAN DIEGO
X=
SAN LUIS OEISPO
m p
t �
X
SF.NTA $ARBA8A
uu
qa
N C
X
SISKYYVU
x
SOLANO
X
SUTTER
X
TEHP.MA
X
VENTURA
X
TOTAL NUMBER OF COUNTIES SIGNED
- 11_
LOS ANGELES COUNTY - CITIES*
AGOURA HILLS
X
1�HAMSRA..
.
X
ARCADIA
X.
ARTESIA
X
AVALON
AZUtA
X
EALDWIN pA RK
X
BELL
X
GARDENS
I
I
:E7EXLY F =LLS
I
X
X
X
X
X
X
X
X
X
X
X
X
X
■
r. ua
o
v
n
a
0
m p
t �
/u a
N d
uu
qa
N C
N
M
Iq
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1
� M
f:
s�
F -
N <
000435
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PUBLIC WORKS MUTUAL AID STATUS
EXECUTED
AGRF-q%awT/
RESOLUTION
8IGWED RECEIVED
BURBANK X x
CALABASAS X
X
CARSON
CERRITOS
CLAREMONT ,
COMMERCE
COMPTON
COVINA
CUDAHY
CULVER CITY
DIAMOND BAR
DOWNEY
DUARTE
EL MONTE
-EL SEGUNDO
GARDENA
GLENDALE
GLENDORA
HAWAIIAN GARDENS
NAWT,HORNE
HERMOSA. BEACH
HIDDEN HILLS
HUNTINGTON PARK
INDUSTRY
INGLEWOOD
IRWINDALE
I.P_ CANF.DA FLINTRIDGE
LA HABRP. HEIGHTS
L:, MT RF.BP_
LA PUENTE
U. VERNE
X
X
X
X
X
X:,
X
x
X
X
X
X
X
X
X
X
X
X
X
X
�x
_ I
X I
x I
X I
X
X
X
X
X
x
X
x
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
x
x
X
I
.. 1V
1
000496
L J v I 1 I11 1 4 (-1 V I ll JRL IX I I I VL &)/ 1)UJ 1 PIL' JJ I' nA IYV. QUUU400CUO
PEIBLZC f+WOPJ<S Mrr=-- l AID STATUS
EXECUTED
ACTT/
RESOLUTION
SIGNED PECTZVED
LANCASTER
X X
LAWNDALE
Wan
LONG BE :
LOS ANGELES
LYNWOOD
MALIBQ
MANHATTAN BEACH
MAYWOOD
MONROVIA
MONTEBELLO
MONTEREY PARK
NORWALK
PALMDALE
PALOS VERDES ESTATES
PARAMOUNT
PASADENA
PICO RIVERA
POMONA
RANCHO PALO$ VERDES
REDONDO BEACH
ROLLIAiG BILLS
ROLLING HILLS ESTATES
ROSEM$AD
SAN DIMAS
SAN FERNANDO
SAN GABRIEL
F-s—!! MAF._:TC
zfu rrt CT,;LiRITA
SANTA FE SPRINGS
SANTA. 14-CNYC y
:IERFA u-FDF.E
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X'
X
X
X
X
X
X
X
X
X
X
.{ f x
f X
X
F. uo
00049'7
IIVU 1J VI 1111 1't ILV V111 VI11..I111I VLVJuu.J111L..J�J 11111 IlV. VVJV'tUVLJV 1. V.J
PUBLIC WORKS MUTUAL AID STATUS
ElFoCUTED
iESo.LOTIox
sXGNED JZFX-Frv70
SIGNAL HILX,
x
X
SOUTH EL MONTE
X
X
SOUTH GATE
X
X
SOUTH PASADENA
X
X
TE14PLE CITY
X
X
TORRANCE
X
X
VERNON
WALNUT
X
X
WEST COVINA
X
WEST HOLLYWOOD
X
X
WESTLAKE VILLAGE
X
X
WHITTIER
X
X
TOTAL NUMBER OF L.A. COUNTY
CITIES SIGNED 85
*COMPLETE LISTING FOR LOS ANGELES COUNTY CITIES
GLENN COUNTY - CITIES
ORLAND
X
X
TOTAL NUMBER OF GLENN COUNTY CITIES SIGNED 1
KERN COUNTY - CITIES
TAFT
X
X
TOTAL NUMBER OF KERN COUNTY
CITIES SIGNED 1
ORANGE COUNTY - CITIES
ANAHEIM
X
X
BRED.
X
X
BUENA PARK
X I
X
COSTA MESr I
X
X
CYPRESS I
X
Y
DANA POINT I
X
X
FOUNTA_N VALLEY '
X (
X
JLLzR_ _N
0
000498
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PUBLIC WORKS Wn= AZp STATUS
.EXECUTED
ACTT/
RESOLuTIOK
SIGR= JW=VM
RIVERSIDE COUNTY — CITIES
TEMECULA X
X
TOTAL NUMBER OF RIVERSIDE COUNTY C -.IFS .ciGIfED =
FONTANA I x I
ONTARIO X
x � x
=1C=1'
I 1 V I
000499
q EN GROVE
X
X
IN'TON BEACii
IRVINE
LAGUNA BEACH '•
X
X
X
X
X
X
-
LAGUNA HILLS
LAGF;g
X
X
LAK
LA
LOS MIS
X
NEWX
ORA
X
X
PLACENTIA
X
X
SAN CLEMENTE
X
X
SAN JUAN CAPISTRANO
X
.
X
SANTA ANA
X
X
SEAL, BEACH
X
X
STANTON
X
X
TUSTIN
X
X
VILLA PARK
X
x
WESTMINISTER
YORBA LINDA
TOTAL NUMBER OF ORP.NGE COUNTY.CITIES
X
X
:L
SIGNED
X
—' --'—
X.
=
- 28
RIVERSIDE COUNTY — CITIES
TEMECULA X
X
TOTAL NUMBER OF RIVERSIDE COUNTY C -.IFS .ciGIfED =
FONTANA I x I
ONTARIO X
x � x
=1C=1'
I 1 V I
000499
I IVV I V I 1 611 1Z'/_V V III VIIL.Nl1 I VI.01 UUJ 1l1L.JJ I ll/l RV- UVJV`tVJC.JV
PUBLIC WORKS RUMAL AID STATUS
FIXECUTED
AQREIIfiNT/
PZsozorzox
SIGNM x�rszvm
SAN LUIS OBISPO COUNTY - CITIES
ARROYO GRANDE X X
GROVER CITY X X
MORRO BAY �
X X
PISMO BEACH X X
SAN LUIS OBISPO X X
'DOTAL NUMBER OF SAN LUIS OBISPO CITIES SIGNED � 5
i'
SANTA BARBARA COUNTY - CITIES
LOMPOC X X
SANTA BARBARA X X
SANTA MARIA X X
TOTAL NUMBER OF SANTA BARBARA COUNTY CITIES SIGNED = 3
VENTURA COUNTY - CITIES
CAMARILLO I X X
OJAI X X
SANTA PAULA X X
TOTAL NUMBER OF VENTURA COUNTY CITIES SIGNED - 3
*GRAND TOTAL NUMBER OF CITIES SIGNED - 129
Updated: Octgter 24, 1996
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