HomeMy WebLinkAboutAGENDA REPORT 1997 1119 CC REG ITEM 09CAGENDA REPORT
CITY OF MOORPARK
TO: The Honorable City Council ?/119/97) J
FROM: Lillian E. Hare, City Clerk_
DATE: November 7, 1997 (CC meeting
190 .-/
ITEM i • G •
CITY OF MOORPARK, CALIFORNIA
City C uncil Meeting
of
ACTION:•` =� -�' , Z`t 1�'- 2'Zd� -�-�
BY:
SUBJECT: CONSIDER USE OF WRITTEN STATEMENT CARD AT COUNCIL
MEETINGS
BACKGROUND
Several speakers have indicated that they would like to use a
written statement card to leave their comments for the Council
rather than speak to an item on the City Council Agenda. The City
also received a suggestion card requesting the creation of a
written statement card. At the last meeting of the Rules of
Procedure Ad Hoc committee, Mayor Hunter asked that staff prepare
a written statement card.
The attached written statement card was prepared by staff and
reviewed by the City Attorney who indicates that the following must
be considered when incorporating the use of the written statement
card into our meeting procedures:
1. Written statement cards received for public hearing items must
be read into the record by the Mayor, City Clerk or other
designated person. If a voluminous comment is received, the
main points of the comment could be summarized for the record.
2. Written statement cards must be incorporated into the minutes.
Staff suggests they be transcribed into the minutes.
The City of Thousand Oaks uses a written statement card. The mayor
reads the names of those submitting speaker cards and whether they
are opposed to or in favor of the item being discussed. The
written statement cards are appended to the minutes. In the City
of Simi Valley, the speaker card includes boxes that can be checked
to indicate whether a person is opposed to or in support of a
project or appeal and whether the person submitting the card wishes
to speak or not. The mayor reads the names of the people
submitting the speaker card and whether they are opposed to or in
favor. If many speaker cards are received, the mayor does not read
the names but indicates the numbers opposing and in favor and
states that the minutes will reflect the names of all those
submitting speaker cards.
000063
Agenda Report
November 10, 1997
Page 2
Written statement cards received for non public hearing items need
not be read into the record but the Council may want the name and
position (in favor of or opposed to) of the person submitting the
card read for the public and Council's information. Some
additional questions to consider are:
1. Should cards be read into the record if they are received
prior to the normal receipt of speaker cards?
2. If number 1 above is yes, then should letters received
prior to the meeting be read at the meeting?
An alternative to a written statement card would be to add boxes on
the City's existing speaker card to be marked to indicate
opposition or support and a box to be marked to indicate that the
person submitting the speaker card does not wish to speak.
Direct staff as deemed appropriate.
Attachments: Written statement card samples
City of Simi Valley Speaker Card
000®64-
SPEAKER CARD
0 Do not wish to speak IN FAVOR OF:
Wish to speak OPPOSED TO:.
aPUBLIC COMMENT
Any member of t
subject within
whether or not
PUBLIC COMMENT
Public Hearing
item.
he public may address the Council on any
the jurisdiction of the City Council
it is listed on the Agenda, during the
portion of the agenda, unless it is a
item or Presentation /Action /Discussion
Speakers for Public Comment will be heard in the order
that their Speaker Cards are received by the City Clerk
prior to the beginning of the Public Comment portion of
the agenda. A limitation of 3 minutes shall be imposed
upon each speaker.
ElPUBLIC HEARING*
Speakers who wish to address the Council concerning a
PUBLIC HEARING item must do so during the Public Hearing
for that item. Testimony by an Applicant will be heard
first, followed by all other speakers in the order that
their Speaker Cards are received by the City Clerk prior
to the beginning of the Public Hearing. The Mayor may,
at the beginning of the Public Hearing, limit testimony,
depending on the extent of the agenda and the number of
persons wishing to speak. At a continued Public Hearing
anyone who previously spoke will be limited to three
minutes.
PRESENTATIONS /ACTION /DISCUSSION*
Speakers who wish to address the Council concerning a
PRESENTATIONS /ACTION /DISCUSSION item must do so during
the Presentations /Action /Discussion portion of the Agenda
for that item. Speakers for Presentations/
Action /Discussion will be heard in the order that their
Speaker Cards are received by the City Clerk prior to the
first item of the Presentations /Action /Discussion portion
of the Agenda. A limitation of 3 minutes shall be
imposed upon each speaker.
Date of Meeting:
Name: (PLEASE PRINT)
Address:
Organization:
Agenda Subject or Topic:
ARE YOU AN APPLICANT?
*Fill out a speaker card for each separate agenda item you intend
to address.
UCI- 14 -1y&e 1,5:,54 CITY CLERK DEPARTMENT 805 449 2150 P.02
Da PUBLIC RECORD Agmft Itm Igo--
'r WRiI`YN STATEMENT CARD
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7BL PSONB (OMONU): (' SIGNATURB
IN FAVOR OF:
OPPOSED TO:
ADDITIONAL COMMENTS:
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CITY OF SIMI VALLEY • REQUEST TO ADDRESS THE CITY COUNCIL
PLEASE SUBMIT CARD TO CLERK
To ensure that everyone has a chance to speak, your cooperation would be appreciated.
The following time Ilmits have been set:
PUBLIC STATEMENTS, Agenda Item 2A
PUBLIC HEARINGS, Agenda Item 4
5 minutes per speaker
10 minutes for testimony - other than
Cards may be submitted to Clerk
project sponsor or appellant
while 2A is in session, BUT NO LATER
30 minutes for project sponsor or
THAN 7:00 P.M. Cards submitted after
appellant testimony
7:00 p.m. will be carried forward to the
10 minutes for project sponsor or
next meeting
appellant rebuttal
❑ WISH TO SPEAK ❑ DO NOT WISH TO SPEAK
NAME DATE
ADDRESS
TELEPHONE NUMBER ORGANILITION REPRESENTED (If WW:
AGENDA ITEM:
❑ In support of project ❑ In support of appeal
❑ In opposition to project ❑ In opposition to appeal
THIS INFORMATION IS NEEDED FOR OUR OFFICIAL MINUTES. THANK -YOU
(ovEM
It is the policy of the City Council that upon reaching 11:30 p.m.,
the City Council will not address any new agenda items. Should the
City Council continue to address an in- progress City Council agenda
item past 12:00 midnight, the following motion is in order:
Move that the City Council meeting tonight may extend
beyond the midnight deadline to conclude the Items in
progress or to conduct Special District business. (Sec. 2 -1.106
SVMC)
IT IS NOT THE INTENT OF THE CITY COUNCIL TO PREVENT
COMMENT - HOWEVER, WE ASK YOU TO PLEASE KEEP
YOUR COMMENTS BRIEF AND GERMANE TO THE ITEM.
REV. 10/93
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