HomeMy WebLinkAboutAGENDA REPORT 1997 1217 CC REG ITEM 10PTO:
FROM:
DATE:
CITY COUNCIL AGENDA REPORT
CITY OF MOORPARK
The Honorable City Council
IrL'm foef�_
CITY OF MOORPARK, CALIFORNIA
City Council Meeting
of 1 0-)" 4 199
ACTION: k v
4.1 -14 &s aw"'"
BY
Mary K. Lindley, Director of Community Services '` k
December 9, 1997 (Meeting of December 17, 1997)
SUBJECT: Consider Award of Bid for Arroyo Vista Community Park Phase H
Conceptual Design
Discussion
On May 7, 1997, the City Council confirmed its desire to proceed with the conceptual design of
Arroyo Vista Community Park (AVCP) Phase II and directed staff to solicit design proposals
from qualified landscape architects. The original Master Plan for AVCP was adopted in 1989 and
called for the approximately 69 acre park to be built in eight phases. In 1992, the Council took
action to reduce the scope of the Park Plan and to redefine its development phasing into two
phases as follows: all developed park land is considered Phase I (excluding the temporary football
field) and the undeveloped land is now considered Phase II.
At its May 7 meeting, the Council directed staff to prepare an RFP incorporating the items listed
on Attachment A. The City received qualified proposals from four firms:
Takata & Associates $12,904
Community Works Design Group 22,500
Berryman & Henigar 21,883
Lawrence Moss & Associates 29,000
A panel was established to interview the four firms. The three- member panel was comprised of a
senior park planner from Conejo Park and Recreation District and the Directors of Community
Services for the cities of Moorpark and Calabasas. Each bidder had an opportunity to present its
approach and methodology as well as demonstrate its understanding of the project. The panel
rated Takata & Associates as the top candidate. The remaining firms were ranked consistent with
the order listed above.
Takata & Associates is located in South Pasadena and is an experienced landscape design
architect. Staff performed a reference check and received very favorable comments from agencies
C:\DOCS\COMSERV\AV2DESG.AGD
0004 d .
�'f�_rrrl
that have utilized Takata's services including the City of Calabasas, City of Pasadena, City of San
Dimas, and the City of Manhattan Beach. Takata & Associates has confirmed its interest in
proceeding with the project
In June, 1996, the City Council allocated $10,000 for the conceptual design of AVCP Phase II.
The project was not undertaken and at the end of the fiscal year, the unspent funds were returned
to the General Fund balance. To date, the City has encumbered $2,500 to conduct a
topographical survey of the undeveloped portion of AVCP. It is anticipated that the total project
will cost approximately $18,100 which encompasses the topographical survey and Takata &
Associate's bid proposals plus a twenty percent contingency ($15,600).
In order to proceed with this project, staff recommends that the City Council appropriate $18,100
from the General Fund as a loan to the Park Improvement Fund - Community Park Zone. The
funds will then be transferred into the City's Capital Improvement Fund where they will be
expended. A resolution approving the appropriation, inter -fund loan and transfer, and
expenditure has been attached to this Agenda Report.
Recommendation (Roll Call Vote)
Staff recommends that the City Council:
1. Award bid to Takata & Associates for $12,904 to prepare the conceptual design
for AVCP Phase II;
2. Pending final contract language approval by the City Manager, authorize the City
Manager to sign a professional services agreement with Takata & Associates; and
3. Approve Resolution No. 97 -- amending the 1997/98 budget by appropriating
$18,100 as from the General Fund as a loan to the Park Improvement Fund
(Community Zone), and transferring the funds from the Park Improvement Fund to
the Capital Improvement Fund for expenditure.
CADOC S \COMSERV\AV2DESG.AGD
000`i"kSO
RESOLUTION NUMBER 97-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK AMENDING THE FY 97/98 BUDGET FOR
EXPENSES RELATED TO THE CONCEPTUAL DESIGN OF
ARROYO VISTA COMMUNITY PARK PHASE II IN THE
AMOUNT OF $15,600 AND RECOGNIZING AN INTER -FUND
LOAN OF $15,600 FROM THE GENERAL FUND (100) TO THE
PARK IMPROVEMENT FUND (212) - COMMUNITY PARK
ZONE.
WHEREAS, on June 18, 1997, the City Council adopted the Budget for Fiscal year 1997/98; and
WHEREAS, City Council previously allocated $10,000 from the General Fund which went unspent
and was returned to the General Fund balance at the end of FY 1996/97 for the AVCP Phase I1 conceptual
design;
WHEREAS, on May 7, 1997, the City Council indicated its intend to proceed with said project and
directed staff to solicit qualified bids from landscape architects;
WHEREAS, staff has presented the Council with a report which requests an allocation of $18,100 to
complete the project, and
WHEREAS, Exhibit "A" hereof describes said budget amendment and its resultant impacts to the
budget line item(s); and,
WHEREAS, the Council desires to fund the total project expanses from the Park Improvement Fund.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES RESOLVE AS
FOLLOWS:
A budget amendment in the amount of $18,100 as more particularly described in Exhibit "A"
attached hereto is hereby approved; and,
A loan in the amount of $18,100 from the General Fund (Fund 100) to the Park Improvement Fund
(Fund 212) as more particularly described in Exhibit `B" attached hereto is hereby approved.
PASSED, APPROVED, AND ADOPTED this 17th day of December, 1997.
Patrick Hunter
Mayor
ATTEST:
Lillian E. Hare
City Clerk
C:\D0CS \C0MSERV\AV2DESG.AGD 000ii sl
RECOGNITION OF INTER -FUND LOAN
LENDING FUND
Resolution 97-
Exhibit "A"
FUND NUMBER
CURRENT LOAN
ADDITIONAL
REVISED LOAN
AMOUNT
PRINCIPAL INCREASE /
AMOUNT
DECREASE
100 (General)
$142,190.00
$18,100.00
$160,290.00
TOTAL
$18,100.00
:•.•• •
FUND NUMBER
CURRENT LOAN
ADDITIONAL
REVISED LOAN
AMOUNT
PRINCIPAL INCREASE /
AMOUNT
(DECREASE)
212 (Park Improvement)
$452,190.00
$18,100.00
$470,290.00
TOTAL
$18,100.00
C:IDOCSICOMSERV\AV2DESG.AGD
U o -z"'EZ
Resolution 97-
Exhibit `B"
SUMMARY OF TRANSFERS IN /(OUT) BY FUND
ACCOUNT'
CURRENT
SUPPLEMENTAL
REVISED
NUMBER
TRANSFER
TRANSFER
TRANSFER 1N /(OUT)
IN /(OUT)
IN /(OUT)
212.700.1027.000.9801
$0.00
$- 18,100.00
$- 18,100
400.700.1027.802.9102
$0.00
$18,100
$18,100
NET TRANSFERS:
$0.00
(Should be $0)
SUPPLEMENTAL APPROPRIATIONS BY ACCOUNT NUMBER
ACCOUNT
CURRENT
SUPPLEMENTAL
REVISED
NUMBER
APPROPRIATION
APPROPRIATION /
APPROPRIATION
(REDUCTION)
400.700.1027.802.9102
$0
$18,100
$18,100
TOTAL
$18,100
C:\DOCS\COMSERV\AV2DESG.AGD
00®83