HomeMy WebLinkAboutAGENDA REPORT 1998 0121 CC REG ITEM 11MITEN41to
CITY OF MOORPAR& CALIFORMA
City CouncH Meeting
CITY OF MOORPARK ?1-
CITY COUNCIL AGENDA REPORT A,
TO: Honorable City Council BY:
FROM: Nancy Burns, Senior Management Analyst .
DATE: January 9, 1997, (CC Meeting of January 21, 1998)
SUBJECT: Community Development Block Grant (CDBG) Status Report
INTRODUCTION
The following report will summarize past City CDBG
appropriations, review the status of current programs and suggest
certain considerations regarding CDBG funding for FY 1998 -99.
As part of the Urban County Entitlement Program, the City
participates in the annual appropriations of CDBG grant funds
administered by the County of Ventura, in cooperation with the
cities of Port Hueneme, Ojai, Fillmore, and Santa Paula. The
three national objectives for this program are as follows:
1) to benefit low and moderate income persons;
2) to eliminate slum and blight; and
3) to meet a particularly urgent health and safety need in the
community.
Moorpark's past appropriations have focused on the "low /mod"
benefit criteria through either public services, housing,
infrastructure improvements in eligible neighborhoods, or
administrative expenses related to the management of these
programs. Program eligibility is based on family income which
does not exceed 80 percent of the area median income. In 1997,
median income in Ventura County was determined to be $61,100 for
a family of four.
The County's five year Consolidated Plan identifies each
participating jurisdiction's needs for support for low and
moderate income persons and shows which areas of need are being
addressed by various types of federal and local assistance.
Information in the Consolidated Plan is updated via each city's
Annual Action Plan. This, then, provides a guide for the use of
block grant monies, based upon the perceived needs of each.
community.
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1.
The distribution of CDBG monies is based upon a formula
incorporated into a three year "cooperative agreement" between
each Entitlement City and the County. Three criteria determine
the percentage of each city's proportion of the County's
allocation of funds:
1) overcrowded housing;
2) number of citizens living at poverty level; and
3) total population.
PAST APPRQPRIATIONS
A maximum of fifteen per cent (150) of the City's CDBG allocation
may be used for public services. The bulk of CDBG funding in
Moorpark (790) has been used for public improvements to
neighborhoods where a majority of citizens are low or moderate
income residents. These eligible neighborhoods with at least a
majority (510) of low /mod income residents are located north of
the railroad tracks and west of Spring Road. Attachment "A"
summarizes the City's use of CDBG appropriations in the last
three years.
When the County and City fund the same program, a Joint Powers
Agreement (JPA) can be executed wherein the County assumes
responsibility for managing the activities. The City has used
this technique to maximize efficient administration of programs
which benefit Moorpark residents and residents of other
jurisdictions, as well.
PROGRAM STATUS
In FY 1997/98, the following funds were appropriated:
1. Public Service projects: $29,864;
2. Public Improvements: $150,634
3. Administration: $18,600
Attachment "B" shows the status of projects funded for FY 1997 -98
and those projects from previous years for which funds remain
unexpended.
Final retention payments have been released for the Wicks /Valley
Roads Street Improvement and Slope Stabilization Proiects,
signifying their completion. The Everett Street Storm Drain
Project has not been initiated due to the unwillingness of
property owners to grant the easements necessary for the project.
Staff intends to bring to the Council in February a
recommendation to drop this project and fund an alternative.
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One bid was received for design services for the Senior Center
Expansion Project. Negotiations are anticipated to begin shortly
with the contractor who submitted the bid.
A contract has recently been signed to provide substance abuse
counseling services through the Palmer Teen Drua Counseling
Pr r m (PDAP). The service period extends from
January 1, 1998, through June 30, 1998. Otherwise, all public
service projects administered by City staff are on target to
achieve their annual service objectives.
The Catholic Charities contract is being modified to reflect
staffing changes which affected the Moorpark office. This
modification is administrative in nature and enables the block
grant funds to be used as originally intended, to support the
provision of critical information about community resources and
services to low - income persons in crisis. No change in the total
contract amount results. The service provided includes wages for
a case worker (10 hours per week) and a bilingual case aide (11
hours per week).
Catholic Charities anticipated serving two thousand (2,000)
unduplicated persons during the quarter ending September 30,
1997. Seventeen hundred two (1,702) persons actually were served
during this quarter. The number of residents served by this
organization during any quarter is correlated with weather
factors, as many of the clients it serves are farm workers. The
Regional Director expressed confidence that Catholic Charities
will meet its annual target of service to four thousand nine
(4,009) individuals.
Senior Nutrition Site Coordinator funding provides wages only to
assist in the provision of a nutritious noon meal to seniors.
The program is on target to achieve its goal of serving eight
thousand (8,000) meals during FY 1997/98; during the quarter
ending September 30, 1997, sixteen hundred twenty -five (1,625)
meals were served.
Senior Center Part Time Staff provides for support to the Senior
Center Coordinator and the full program of activities. Service
to twelve hundred (1,200) seniors was anticipated during the
quarter ending September 30, 1997, and service to an additional
fifty (50) seniors was projected during the quarter ending
December 31, 1997. During this six month time period, one
thousand nineteen (1,019) seniors have been served, a number
which exceeds the service levels from the same six month period
of the previous year.
Channel Counties Legal Services provides labor costs of an
attorney in Moorpark every Monday morning to assist low income
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(A)C ArS
residents in the critical areas of housing, government benefits,
consumer and individual rights, and employment matters. The
organization anticipated serving fifty (50) residents during the
quarter ending December 31, 1997; forty -eight (48) were served.
The funds for the Long Term Care Ombudsman Program, a JPA with
the County, have been fully expended and program objectives were
met. More details about this program will be provided in the
County's Grantee Performance Report (GPR).
CONSIDERATIONS FOR FY 1998 -1999
The required public hearing for the block grant program was held
cooperatively by the County and the Entitlement Cities on
December 8, 1997, with approximately seventeen representatives of
organizations that will seek funding making brief presentations
of their organization's purpose and work in the community.
On December 18, 1997, the City issued its Notice of Request for
Proposals (RFP) for FY 1998/99 CDBG Funds. Thirty -six notices
were mailed, directing interested applicants to submit proposals
on the application form provided by the County, also available in
WordPerfect 6.1. Executive management City staff also received
this notice. A schedule was included, showing the deadline for
proposal submission of January 23, 1998, and Council approval of
projects March 18, 1998. A cooperative training workshop was
held on January 7, 1998, on the preparation of proposals for
submittal to either the County or any of the Entitlement Cities.
A new cooperative agreement with the County will need to be
executed this year for FY 1998 -2000. An automatic renewal
provision is contained in the existing Cooperative Agreement of
FY 1995 -97 for the next three -year qualifying period, unless
either party to the agreement elects not to participate in the
new qualification period.
The City anticipates receiving eight per cent (80) of the
County's allocation for FY 1998 -99, or $194,648 ($4,450 less than
the previous year's allocation). Funds appropriated for public
service projects are limited to fifteen per cent (15o) of the
City's total allocation. The County will hold its hearing March
10, 1997, and based on the Board of Supervisor's decisions, the
City will know which proposals will be eligible for a JPA before
making its final decisions on March 18.
The Department of Housing and Urban Development (HUD) requires
that unexpended appropriations not exceed one hundred fifty per
cent (1500) of the current grant year's allocation. This means
that by June 30, 1998, the City should have a balance of no more
than $298,647 in unexpended funds. The current balance is
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000155
$455,678, which is two hun
current year's allocation.
for February 18, 1998, one
unexpended funds, and one
funds.
RECOMMENDATION
dred twenty -nine per cent
Two public hearings are
to recommend reallocation
to present proposals for F
Receive and file this report.
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(229 %) of the
anticipated
of certain
Y 1998/99
GOOK Y'
ATTACHMENT "A"
CATEGORIES OF CDBG APPROPRIATIONS
Three Year Period:
1995 - 1997
Category
Appropriations
Percent of Total
(1995 -97)
Administration
$ 49,100
7%
Public Improvements
535,646
790
Public Services
90,239
13%
TOTALS
$674,985
99%
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Note: Percentages
do not total 1000
due to rounding error
ATTACHMENT "B"
City of Moorpark
Department of Administrative Services
CDBG Status Report
Date: 12 January 98
REMAINING BALANCES
BALANCES ALLOCATIONS FUNDS (NOT
PROJECT TITLE _ _ Pre -1997 _ FY 1997/98 (OBLIGATED) ENCUMBERED)
ADMINISTRATION
CITY COSTS
$2,605
$17,000
$8,000
$11,605
FAIR HOUSING (JPA)
$1,600
$1,541
$5,000
DAY LABORERS STUDY
$5,000
PUBLIC IMPROVEMENTS
$149,877
WICKSNALLEY ROADS IMPROVEMENTS
$149,877
SENIOR CENTER EXPANSION
$104,296
$150,634
$254,930
PUBLIC SERVICES
CATHOLIC CHARITIES CASE WORKER
$1,236
$6,200
$7,436
SENIOR NUTRITION SITE COORDINATOR
$9,000
$8,185
SENIOR CENTER PART TIME STAFF
$9,200
$6,295
CHANNEL COUNTIES LEGAL SERVICES
$2,000
$1,269
LONG TERM CARE OMBUDSMAN (JPA)
$1,964
PALMER TEEN DRUG COUNSELING
$1,500
$1,500
LIBRARY SERVICES -ADULT LITERACY
$40
$40
TOTAL:
$263,054
$199,098
$34,226
$421,452
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c: \M \N LB\CDBG \STATUS01 /13/98
" These funds are being banked
for a major construction project